S07845P

Alumni Officer

Terry-Devel & Alumni Relations

PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

External

TRS

Employee

Benefits Eligible

Full Time

8-5 Monday thru Friday.

$40,000 - $45,000+ Commensurate with Experience

03/17/2022

Yes

05/01/2022

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.

The University of Georgia is a Federal Contractor as defined by Presidential Executive Order 14042 and subject to the requirement that Federal Contractors must ensure that all covered employees, including those working remotely, are fully vaccinated by January 4, 2022. You may be required to show proof of your fully vaccinated status at the time of your start date, or have received a medical or religious exemption from the fully vaccinated requirement at the time of your start date. For more information regarding the Federal Contractor fully vaccinated employment requirement please visit https://coronavirus.uga.edu/executive-order/ or call (706) 542-2222.

Alumni Affairs Paraprofessional/Professional

Non-Exempt

1.00

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This position supports the Alumni Relations team and Annual Giving team within the larger Development and Alumni Relations Department at the Terry College of Business. The Terry College has an alumni network that is more than 70,000 in number. This office is critical to the success of raising $20 million ++ annually for the College as well as executing several signature events, many key initiatives and fundraisers for the college; managing three Alumni Boards; creating several fundraising solicitations and many other engagement opportunities for alumni, friends and corporate supporters of the College. This position is extremely confidential in nature, having access to highly sensitive donor records and alumni information as well as regular contact with the Terry College of Business Dean’s Office, the Office of the President, UGA Foundation and other officials at the university. This position is responsible for coordinating programming for alumni to support student success by connecting external constituents with current students.

• Proficient in Microsoft Office Suite – Excel, PowerPoint, and Word.
• Experience working with CRM software.
• Works well in team setting and independently.
• Attention to detail.
• Solution-based approach to handling daily tasks.
• High-level of organizational skills.
• Time management skills.
• Ability to prioritize tasks and meet deadlines.
• A positive attitude.

Working in a standard office environment.

No

Yes

Yes

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Responsible for providing alumni engagement through annual student and alumni workshops and events

• Liaise with USS department to provide alumni speakers for 6 annual workshops.
• Provide details for alumni participants including event timeline, parking, and directions.
• Schedule practice call with alumni participants and moderator to ensure event success.

30

Responsible for providing on-campus opportunities for prospects to engage at the Terry College and interact with students and faculty

• Coordinate Terry Talks and other on-campus experiences for prospects.
• Work with major gift officers to engage their prospects.
• Provide details for alumni participants including event timeline, parking, and directions.

30

Alumni Receptions/Events

• Work with OMC team to create email and/or printed event invitations (submit OMC requests).
• Set up online registrations through GAIL.
• Accept RSVPs by phone and/or email and keep reservation list for all AR events.
• Prepare all nametags for events.
• Prepare any needed table signage or sponsor recognition for events.
• Work with Asst. Director of Alumni Relations to properly and appropriately promote events via social media as part of outreach strategy.
• Assist with event details (catering, décor, other vendors).
• Send reminders to guests prior to event.
• Attend and assist with set up/clean up as needed for events.
• Oversee constituent records are updated after events.
• Assist with host thank you letters and event follow up.

20

Marketing & Communications

• Work closely with Terry OMC to process all marketing requests (invitations, promotional pieces, etc.).
• Enter requests and provide needed information through OMC system.
• Develop appropriate signage for events (digital, directional, etc.).
• Work with outside vendors when appropriate.
• Maintain log of projects and provide updates to Alumni and Annual Giving team at staff meetings.

10

GAIL Support

• Event set-up in GAIL.
• Create emails in BEE editor to send via marketing efforts or event invitations.
• Create/segment alumni lists for invitations.
• Submit Event Approval Forms to the Foundation.
• Create Event Registrations using ASKIT requests.
• Pull reservations lists for events.

10

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. For assistance with your application or login, please email hrweb@uga.edu.

Natalie Glenn

nglenn@uga.edu