Legal Operations Coordinator (7373U), Office of Legal Affairs 33014 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The UC Berkeley Office of Legal Affairs (OLA) offers timely legal advice to campus leadership, faculty and staff, seeks to anticipate and offer creative solutions to legal problems, works to resolve legal disputes, and advocates on behalf of the campus. OLA also serves as liaison between the campus and the UC Office of General Counsel in Oakland. OLA strives to be a valued and trusted partner, recognized for creativity, expertise, service orientation, and commitment to UC Berkeley's mission and values.

Application Review Date

The First Review Date for this job is: March 31, 2022

Responsibilities

• Completes and manages incoming client related legal projects and assignments especially related to transactional matters, litigation, e-discovery, electronic file management, conversions, etc. Proactively communicates in writing, via video conference, telephone and in person with manager and executive stakeholders on a frequent basis to complete sensitive and timely issues, priorities, protocols, projects, etc.
• Applies specialized office software that includes NetFile, NetDocuments, CounselLink, Access, Filemaker Pro, or similar programs. Uses knowledge and experience with work processes and systems to identify, develop, and recommend ways to streamline or improve them. Trains and communicates with UC Legal team members on any changes and best practices.
• Supports onsite service of process for UC systemwide at Oakland location as needed. Scans incoming SOP, routes to all designated parties with proper communication, and ensures logging and distribution in accordance with policy.
• Acts as primary back up in maintaining UC Legal data integrity in matter management systems by:
  • Coordinating and executing all steps of the matter and file opening and closing processes in the software.
  • Scanning and uploading documents into the document management system.
  • Developing forms and processes to streamline procedures and tasks.
  • Performs data validation, auditing and reconciliation.
  • Determines methods and procedures on new assignments.
  • Applies somewhat complex Excel formulas, pivot tables, and similar functions for reports. Compiles and assembles disparate spreadsheets using subject-matter knowledge of the material to ensure data results are consistent with the nature of the data.
• Creates engaging, effective and informative PowerPoint presentations with data, media, and other content in collaboration with paralegals, legal support specialists and attorney populations. Prepares correspondence and other written materials for department management and / or faculty requiring some specialized knowledge of the subject matter. Drafts, edits and proofreads written materials for content and consistency.
• Provide administrative support to include but not limited to scheduling, calendar management, preparation of reimbursements, BEARBUY ordering, maintenance of professional staff licenses etc.

Required Qualifications

• Thorough knowledge of administrative procedures and processes. Strong word processing, presentation, spreadsheet and database application experience.
• Strong verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
• Experience managing sensitive and confidential information.
• Interpersonal and work leadership skills to provide effective guidance to other team members.
• Data entry, management, and reporting experience.
• Familiar with or able to learn basic legal terminology, definitions and numerous codes and abbreviations.
• Excellent attention to detail.

Preferred Qualifications

• Experience working on highly detailed tasks with executives involving information that is confidential and subject to attorney-client and work product privilege.
• High level of responsiveness and ability to prioritize multiple tasks.
• Working knowledge of commonly used applications such as Sharepoint, Docusign, the Google suite of applications and Microsoft Office applications.

Salary & Benefits

This is a non-exempt, biweekly paid appointment. Hourly pay is commensurate with experience within the range of $22.65 - $32.52 per hour.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Referral Source info
This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee" and then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.
Other Information

This position is eligible for 20% remote work.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=33014&PostingSeq=1





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