HR Coordinator (Business Services Senior Professional)

Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine Department of Emergency Medicine

HR Coordinator (Business Services Senior Professional)

Position #00794879 – Requisition #25101

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

    Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.
The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Department of Emergency Medicine has an opening for a full-time University Staff (unclassified) Business Services Senior Professional, HR Coordinator position.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Nature of Work:

The University of Colorado Anschutz Medical Campus is seeking applications for a Business Senior Services Professional. This full-time, University Staff position is responsible for providing project management, recruitment, and financial support to the Department of Emergency Medicine. This includes: managing the annual faculty performance evaluation process for Emergency Medicine Faculty; managing and processing all aspects of payroll, acting as a project manager for all phases of the clinical faculty recruitment process; and overseeing the Department’s POI and Scribe Onboarding   process.

Supervision Received: This position will report to the HR & Faculty Affairs Manager.

Supervision Exercised: This position does not currently supervisor other personnel.

Examples of Work Performed: 

    Manages the onboarding of the Department’s Scribe Program, Manages the POI process for the departmentCoordination of department leave program and entry into HCMManages all phases of the clinical faculty recruitment process, including coordinating candidate travel, accommodations, and schedule.  Acts as a project manager and monitors the progress of all faculty recruitments, through the initial applicant phase to the final interview. Evaluates all new applications for completeness and criteria; triages applicants to the appropriate hiring authority/faculty member.Manages first and final round interviews by: coordinating candidate travel, accommodations and schedules; reserving appropriate University resources (i.e. IT, personnel, rooms, etc.); and resolving any schedule conflicts and/or last minute cancelations. Manages travel reimbursements.Provides recruitment notifications to applicants including referral letters, not selected letters, etc.
Manages onboarding for all new hires, which includes developing a best-in-class onboarding process in collaboration with the HR Manager, Assistant Director of Finance and Administration,  Vice Chair of Finance and Administration, and Vice Chair of Strategy and GrowthManages monthly payroll, bi-weekly payroll, additional pay and leave entryCreates leave plans for employees on Family Medical Leave.  Runs monthly reports to determine variance analysis on payroll transactions. Identifies errors and makes correcting entries as neededManages the annual faculty performance reviews (PRiSM) with scheduling and input information on faculty review forms.Develops a process for submitting evaluations to Section and affinity group leaders, as well as coordinates the second tier meetingsDetermines what information/documentation is required for each tier’s (1st and 2nd) evaluation and develops processes to ensure all evaluations are completed with appropriate information provided. Program support for five EMED Affinity Groups, including scheduling mentoring and group meetings, maintain membership lists, and facilitate academic activities run by affinity groups (e.g. educational events on and off campus) as needed.Responds to both internal & external confidential inquiries related to the Department of Emergency Medicine.Coordinate the promotion and mid-term review processes for EMEDOrganize and maintain Academic Affairs records (paper and electronic), including hosting the faculty tracking sheet in coordination with EMED human resource specialistsDepartment coordinator for notification of mal-practice insurance coverage.In collaboration with the HR Manager, assist in the development of process improvement initiatives.Perform other duties as assigned.This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.



Qualifications
Minimum Qualifications:

    Bachelor’s degree in business, communications, accounting, finance, social sciences, marketing or other closely related field. Two (2) years of human resources and/or payroll experience in an academic, health care, and/or business related environment.
Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

    Three (3) years of human resources and/or payroll experience in an academic, health care, and/or business related environment.Master’s degree in business, communications, accounting, finance, social sciences, marketing or other closely related field.Professional and progressively responsible business experience.Experience working in an academic medical environmentExperience in a collaboration and work management software program (Airtable, Smartsheet)
Competencies/Knowledge, Skills and Abilities:

    Present and maintain a professional, polished, and positive demeanor/disposition while working with internal and external stakeholders (including multi-national and start-up companies) in a dynamic, high-paced environment.Ability to handle sensitive and confidential issues in a professional manner.Ability to prioritize and get back on task after interruptions.Excellent attention to detail.Self-starter with a proven ability to follow through on multiple complex tasks and projects simultaneously.Desire to work in a dynamic, fast-paced team environment.Ability to work with a diverse group and competing interests.Flexibility and the ability to adapt to various situations.Excellent interpersonal (verbal and written) communication skills.Excellent customer service skills and the ability to work with diversified internal and external stakeholders and communicate effectively via phone, email, and in person.Excellent time management and organization skills; ability to take direction and use independent judgment to meet multiple deadlines. High level proficiency in Microsoft Office Suite including Excel, Word, and Outlook. Experience in a collaboration and work management software programAbility to make administrative/procedural decisions/judgments on sensitive and confidential issues.Knowledge of basic office equipment (phone, fax, copier, projector, digital camera).Ability to work in a fast-paced environment. Ability to monitor ongoing inquiries and ensure they have been addressed in a timely and effective manner.
Salary and Benefits:

The salary range (or hiring range) for this position has been established at $50,000 - $65,000.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.



Job Category: Business Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Mar 10, 2022
Unposting Date: Ongoing

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