Senior Program Specialist OR Manager

Job Details

Job Description
University of Maryland, Baltimore (UMB) is currently seeking a Senior Program Specialist or Manager to join the Department of Diagnostic Radiology. The position will be filled based on selected candidate's qualifications. The Senior Program Specialist or Program Manager is responsible for providing research, programmatic and administrative support for multiple CAIR Center (Center for Advanced Imaging Research) faculty. The position will have oversight of two administrative professionals to assure accountability and stewardship of campus resources (operational, financial, and human resources) in compliance with departmental and campus goals and objectives. UMB was ranked one of America's Best Large Employers by Forbes Magazine (Feb 2021). BENEFITS:This EXEMPT position offers a generous benefits package that includes 22 vacation days, 15 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools. UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.    PRIMARY DUTIES for Senior Program Specialist:

  • Responsible for all aspects of the specific program (project #), including day-to-day operations, project management, and contract compliance for a program.
  • In collaboration with programmatic leadership, plan, develop, administer and coordinate new or revised goals and objectives for programs. Ensure that goals, objectives, and deliverables specified are accomplished in accordance within priorities, time and funding limitations, or other specifications.
  • Provide advanced administrative and research support to the programmatic leadership teams. Evaluate program effectiveness in order to develop and implement new or improved methods.
  • Lead development and content of speeches, presentations, articles and other forms of content dissemination. Contribute substantially in the development and implementation of communication and dissemination strategies, including providing oversight to social marketing strategy, making media appearances, and maintaining content on website.
  • Perform specialized administrative functions, including research and data analyses, program coordination and monitoring, data collection, database creation, surveys, reports, and recommends program changes.
  • Monitor and maintain relationships with internal and external stakeholders (i.e.: contractors, state agencies, legislature, and sponsors) to ensure compliance with work plan and deliverables.
  • Lead preparation of final program and financial reports for submission to management or outside agencies.
  • Prepare pre- and post- award reports regarding funding and/or funding continuation from outside sponsors.
  • Develop and facilitate workshops, meetings, or conferences with high impact on program and/or participants. Coordinate logistics, scheduling, communications, and participation.
  • Coordinate program activities through delegation of assignments to staff. May supervise and mentor other support staff.
  • Performs other duties as assigned.
PRIMARY DUTIES for Program Manager:

  • Manage multiple programs of substantive size and budget. Plan and coordinate daily activities of a program including monitoring relationships of outside agencies and subcontractors.
  • Provide advanced administrative and research support to the programmatic leadership teams. Evaluate program effectiveness in order to develop and implement new or improved methods
  •  In collaboration with programmatic leadership, plan, develop, administer and coordinate new or revised goals and objectives for programs. Ensure that goals, objectives, and deliverables specified are accomplished in accordance within priorities, time and funding limitations, or other specifications.
  • Facilitate preparation, development, review, and submission of grant and contract proposals and applications.
  • Manage budgets including approving finances, track expenditures, identify variances and resolve, and prepare reports on current finances. Manage commitment accounting for the grant funded personnel.
  • Oversee work of 2 administrative coordinators that include scheduling, procurement, travel, reimbursement requests, study participant payment disbursements and reconciliations.
  • Independently and in collaboration with university human resources managers, guide supervisors in the interpretation and implementation of human resources policies, regulations, procedures and programs (staff and faculty). Partners with Human Resource Services to resolve complex issues. Assists with setting strategic goals and objectives to continually maintain a staff of well-trained, highly productive, and motivated employees. Recommends skills training, organizational development, and career development training. (HRPR)
  • Other duties as assigned

MINIMUM QUALIFICATIONS for Senior Program Specialist
  • Education: Bachelor's degree.
  • Experience: Three (3) years administrative or program coordination experience.
  • Supervisory Experience: One (1) year in work coordination, training, and daily oversight of staff, students, or volunteers preferred.
  • Certification/Licensure: N/A
  • Other: Related experience to program may be substituted for education.
    Ability to prepare financial statements and budgets.
  • Education: Bachelor's degree.
  • Experience: Four (4) years of program oversight including program planning, budget, and coordination
  • Supervisory Experience: N/A
  • Certification/Licensure: Project Management Professional (PMP) Certification preferred.
  • Other: N/A
  • Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
 Hiring Range: Commensurate with education and experience UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected].  If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

Job: Reg or CII Exempt Staff
Shift: Day Job
Organization: School of Medicine - Diagnostic Radiology
Job Posting: Mar 15, 2022
Unposting Date: Ongoing


Welcome to the Baltimore campus of the University of Maryland, founded in 1807 along a ridge in what was then called Baltimore Town. Today, this 61-acre research and technology complex encompasses 65 buildings in West Baltimore near the Inner Harbor.

The University is Maryland's only public academic health, human services, and law center. Seven professional and graduate schools train the majority of the state's physicians, nurses, dentists, lawyers, social workers, and pharmacists.

Under the leadership of President Jay A. Perman, MD, the University is a leading partner in the redevelopment of the west side of Baltimore. The University of Maryland BioPark, which opened in October 2005, promotes collaborative research opportunities and bioscience innovation.

Sponsored research totaled $567.1 million in Fiscal Year 2010. With 6,349 students and 6,717 faculty members and staff, the University is an economic engine that returns more than $15 in economic activity for every $1 of state general funds appropriation. The University community gives more than 2 million hours a year in service to the public.


The University of Maryland, Baltimore (UMB) is the State¹s public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.


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The University of Maryland is an Equal Opportunity/Affirmative Action employer and educational institution and does not discriminate on the basis of race, color, religion, age, ancestry, national origin, gender, sexual orientation, physical or mental disability, marital status or veteran's status to recruit, hire, compensate, train and promote employees and applicants for employment in all job levels with regard to their qualifications and without consideration to the aforementioned categories. Exceptions to this policy will be made only as allowed by law for example, due to bona fide occupational qualifications or lack of reasonable accommodations for disabilities.

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