Executive Assistant to the Campus CEO

Details:

Posted: March 10, 2022
Level: Management / Confidential (Mgr3) 
Hours: Full-time, 40 hours per week
Closing Date: Applications must be submitted by 5:00 pm (EST) on Friday, March 25, 2022

Location:

Tunxis Community College
Farmington, CT 06032
**This position is not remote**

CT State Community College Mission:

Connecticut State Community College (CT State) provides access to academically rigorous and innovative education and training focused on student success. The College supports excellence in teaching and learning, makes data-informed decisions, promotes equity, advances positive change for the students, communities, and industries it serves, and awards associates degrees and certificates.

CT State Community College Vision:

CT State will be recognized for exceptional student success, educational leadership, and transformative collaboration with business and industry, government, educational, and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities.

CT State Community College Equity Statement:

The CSCU system commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Anticipated Start Date: 

Spring 2022

Position Summary:

The Executive Assistant to the CEO provides to him/her managerial, administrative, professional, and confidential assistance as required to ensure the successful operation of the office and the college. The position is required to have extensive cooperative and collaborative relationships with staff, professionals, administrators, and the public and with professionals in peer organizations and professional associations.

The incumbent is expected to collaborate with all departments and users of the services of the CEO’s office and to represent the Community College System in a positive manner.

Incumbents must possess a proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and student. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams, etc.)

Minimum Qualifications:

Associate degree or an equivalent combination of education and experience in administrative or executive secretarial fields.

Successful Candidate must have or must possess:

  • Ability in the operation of personal computers using standard word processing and related office software.
  • Proven history of strict confidentiality.
  • Experience in principles of secretarial practice with an emphasis on quality production of correspondence and reports.
  • Knowledge of methods and techniques of operating an office environment requiring organizational dignity.

Substitutions Allowed:

Applicants who do not meet the minimum qualifications as stated are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position and by providing appropriate references. Exceptions to the degree requirements may be made for compelling reasons.

Preferred Qualifications:
  • Bachelor’s Degree in Business Administration or related field.
  • Three (3) or more years’ experience serving as an administrative assistant or higher.
  • Professional work experience in higher education.
  • Experience in event planning (more than 50 people); events and projects within a fast-paced environment.
  • Ability to communicate with deans effectively and confidently; cabinet members; faculty; staff; vendors; etc.
  • Experience working independently using initiative and problem-solving skills to complete projects on time with minimal supervision.
  • Experience working with confidential and complex matters for budgeting and personnel.
  • Ability to coordinate and undertake multiple tasks and meetings while managing an office.
  • Advanced experience with office software for scheduling, presenting, reporting, tracking, and communicating.
  • Experience taking minutes in an appropriate format for record of meetings.
  • Has reported to a director, supervisor, or manager in the past.
Example of Job Duties:

Under the direction of the Campus CEO, the Executive Assistant is the College and Intra-College Liaison and is accountable for personnel functions, budget preparation, report preparation, office management and organization, coordination of schedules, meetings, conferences, special assignments, or projects.

This posting includes qualifications, experience, and skills but is not limited to the full specifications stated in the job description.

Starting Salary:

$62,003 to $93,005 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits. Salary Range for this level is $62,003-$93,005.

We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable. 

Application Instructions:

To apply you must submit a cover letter and resume.

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

Selection Procedure:

Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to Interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications.

Background Screening:

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check, and, when appropriate, a financial (credit) report or driving history check.

Prior to extending an offer of employment, the finalists for state employees must prove that they (1) are fully vaccinated against COVID-19; (2) have received the first dose and has either received a second dose or has an appointment for the second dose in a two-dose series vaccination, such as Pfizer or Moderna vaccines, or has received a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine; or (3) have applied for an exemption from this requirement because a physician, physician’s assistant, or advanced practice registered nurse has determined that the administration of COVID-19 vaccine is likely to be detrimental to their health, or the finalist objects to vaccination on the basis of a sincerely held religious or spiritual belief. Each application for an exemption will be considered on an individualized, case-by-case basis, and any applicant for an exemption must provide appropriate supporting documentation if requested. Executive Order

Continuing Notice of Nondiscrimination

CSCC does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: Nicholas D'Agostino Manager of Affirmative Action, Diversity, and Inclusion [email protected]

CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F

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