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Assistant Director of Recreation & Wellness- Sport Programs

Butler University
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Job no: 494267
Work type: Staff Full-time
Location: Indianapolis
Categories: Health & Recreation

Butler University is an innovative collegiate university. In the 2021 “Best Colleges” edition of U.S. News & World Report, it ranked Butler No. 1 overall among Midwest Schools. Ranked No. 1 among the Midwest’s “Most Innovative Schools”. Ranked No. 1 among the Midwest for “Best Undergraduate Teaching”. Butler’s mission is to provide the highest quality of liberal and professional education and to integrate the liberal arts with professional education, by creating and fostering a stimulating intellectual community built upon interactive dialogue and inquiry among students, faculty, and staff.

In the Fall of 2018, Butler launched BUBeWell, the foundation for a transformative and holistic Butler experience. Through BUBeWell, we foster a positive environment that helps the Butler community grow, learn, and the be the best version of themselves. As part of BUBeWell, the Office of Recreation & Wellness plays a major role in delivery of programs and services.

Location: Indianapolis, Indiana is the hometown of Butler. Nicknamed the Crossroads of America and home to five professional sports teams, the Indianapolis Motor Speedway, a vibrant arts and culture scene, and many major businesses and corporations. Indianapolis welcomes all and a place that celebrates diverse cultures and shared histories through festivals, arts, and cultural events. Named by Condé Nast as “the most underrated food city in America,” we also claim the world’s largest single-day sporting event (Indianapolis 500) and North America’s top-rated airport for six years in a row. In addition to the Colts, Pacers, Fever, Indy Eleven, Indians, and Fuel, we are homebase for the NCAA and numerous collegiate and Olympic Sports organizations. From jazz to motorsports to the world’s fastest bicycle wheels, Kurt Vonnegut and John Green to Salesforce and Eli Lilly and Co., our spirited social, cultural, and business entrepreneurs form collaborative partnerships and move big ideas into action. Forbes (2017) named Indianapolis one of the best cities for young professionals. Business Insider (2018) ranked Indianapolis 10th among best cities for new college grads where jobs are abundant and housing is affordable. Campus is only five miles from downtown, so Bulldogs really get the best of both worlds: a close-knit community with easy access to all that Indianapolis has to offer.

Position Overview

Butler University is seeking an Assistant Director to help lead and support a growing and innovative Sports Program based on the BU|BeWell experience framework. The Intramural Sports program consists of approximately 1500 unique Butler participants annually in 16 intramural sports with over 600 teams. The Club Sports program consists of 26 Competitive and Recreation clubs. Direct Reports consist of approximately 60-part time student employees. This position facilitates reservations, contracts, travel, marketing, administrative operations, purchasing, professional development, hiring and onboarding, financial and risk management, advancement, recruitment and assessment. This position will strive to foster an inclusive environment that seeks to serve a diverse campus community through actively developing and implementing strategies and programs to engage under-represented populations. The position reports to the Director of Recreation & Wellness.


  • Advance BU|BeWell through programs and services that promote a holistic student experience for participants
  • Implement diversity and inclusion initiatives into program areas
  • Ensures the planning, organization, implementation, and evaluation of programs are conducted in accordance with established service and safety standards.
  • Develop and manage Club and Intramural policies and procedures based on university, department and governing body directives and guidelines as well as best practices.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program.
  • Ensures that policies & procedures are properly developed, communicated, interpreted and implemented uniformly; analyze and evaluate policies and procedures and revise as needed.
  • Manage athlete and team registration including the collection of forms and information including; facility use and scheduling, team travel, fundraising, compliance, assumption of risk/waivers, accident reports, insurance and risk management, athlete eligibility, post-season competition, development efforts, alumni relations, coach employment, team supervision and any other required documents.
    • Provide leadership and direction to ensure that Sports Program engage participants, promote health and well-being and provide a cross-section of opportunities for learning.
    • Assists in the development of a comprehensive package of marketing and promotional efforts
    • Submits promotional copy for programs prior to established deadlines.
    • Defines target markets. Assists in conducting analysis, assessments and industry research.
    • Encourages participant and staff use of social media to bring awareness to sports programs
    • Responds to customer concerns and comments
    • Ensures the indoor and outdoor facilities for Sports Programs are reserved and coordinated in accordance with the approved policies of the Office of Recreation & Wellness and Athletics Facilities
    • Independently implement, administer and evaluate day-to-day activities of the program. Act as key contact.
    • Provide for effective customer service delivery, management of associated risks and liability, evaluation and development of programs, including monitoring and updating of policies and procedures
    • Provide leadership and direction to ensure that the Sports Program offer competitive and fun opportunities for athletes and teams while supporting student leadership development
    • Equipment management. Including all team equipment that is being stored on campus and off campus in non-university facilities
    • Provide engaged leadership and supervision of the Sports Program staff
    • Ensure that hiring, training and, when required, proper termination of all student and contingent staff for Sports Programs are conducted in accordance with department and university policies and guidelines.
    • Develop, manage and evaluate staff for each program to maximize staff retention and professional growth. Select, train, supervise and evaluate part-time and seasonal staff teams.
    • Provide strategic analysis of Sports Program budgets, ensuring operations are managed efficiently
    • Monitor budgets routinely; oversee purchases; and ensure adherence to financial deadlines and guidelines.
  • Coordinate contracts and agreements with external partners including, but not limited to: Velodrome, Eagle Creek Boathouse, Fuel Tank ice rink, climbing facilities, Equestrian stables, Athletic Trainer group, Team Leagues and Associations.
    • Develop and direct the implementation of operating policies and procedures for Sports Programs
    • Provide strategic analysis of Sports Program budgets, ensuring operations are managed efficiently
    • Monitor budgets routinely; oversee program area purchases; and ensure adherence to financial deadlines and guidelines
    • Develop and direct the implementation of operating policies and procedures for Sports Program
    • Collaborate with university contacts including, but not limited to, Advancement, Admissions, Alumni Association, Legal, Athletics, Human Resources, Facility Operations, Information Technology and Programs for Student Involvement and Leadership staff

    Required Qualifications

    • Bachelor’s Degree in related field required
    • Master’s Degree Preferred
    • 2-3 years of relevant work experience
    • Demonstrated commitment to diversity and inclusion through programming, trainings/workshops or mentoring
    • American Red Cross 1st Aid & CPR certified required
    • Certified High School Sports Official preferred
    • Ability to work nights and weekends
    • Ability to effectively work with multiple constituencies, organize and manage tasks

    Application Materials

    • Cover Letter
    • Resume
    • References

    Butler University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

    Advertised: March 09, 2022
    Applications close: Open until filled

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