Job Title: Faculty Affairs Specialist
Location: Savannah State Recruiting Loc
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 239895
About Us

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from four colleges — Business Administration, Education, Liberal Arts and Social Sciences, and Sciences and Technology. The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

Job Summary

Reporting to the Assistant Vice President of Academic Affairs, this position supports the office and generates all faculty contracts, monitors salary offers, tracks faculty annual performance reviews, pre-tenure, tenure, promotion, and post-tenure reviews, faculty retirements and resignations, summer agreements, part-time hiring and compensation, and overload pay for faculty. The individual will have excellent customer service skills, be detail oriented and have a thorough understanding of academic policies and procedures

Responsibilities Faculty contracts:

Generate annual contracts and mid-year contract addendums as neededTrack faculty searches and generate offer letters from the ProvostHandle appointments and hiring of all facultyIn concert with the AVPAA, provide process-oversight for faculty performance reviews and track records of all aspects of faculty performance review (annual performance, pre-tenure, tenure, promotion, post-tenure)

Faculty policies and procedures:

Work closely with Faculty Senate and meetingsBe responsible for updating and modifying SSU Faculty Handbook as neededTrack changes in Board of Regents Policies related to facultyWork with Faculty Senate and Provost to ensure compliance of SSU Policies and Procedures, schedule Senate meetings, etc.Utilize web-based Policy Tech software to input faculty policies and route them for electronic approval at USG and SSU

Faculty compensation:

Work with the AVPAA on processing faculty salaries, administrative stipends, summer pay, and overload pay

Perform other duties as assigned

Required Qualifications

• Four-year degree from an accredited institution
• Minimum of 4 years of office-related work experience
• Excellent attention to detail
• Timely feedback and project completion
• Excellent Organizational skills
• Excellent verbal and written skills
• Proficiency with the Microsoft Office Suite (Word, PowerPoint, Excel, etc.)

Preferred Qualifications

• Master’s Degree with 6 years of executive level office experience
• Knowledge and experience with BANNER, PAWS, PeopleSoft and MFE.

Contact Information

For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at oneusgsupport@usg.edu.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Savannah State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Savannah State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at hr@savannahstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at hr@savannahstate.edu.

Special Applicant Instructions

Please provide names and contact information (email addresses and phone numbers) for at least three professional references.