Vice President for Instruction
Job Opening Date:
March 07, 2022
Job Closing Date:
Irvine Valley College
Pay Grade, for more information click on this link:
Pay Rate Type:
Monday - Friday
8:00 am - 5:00 pm (may include evenings/weekends based on needs of department)
Hours Per Week:
Percentage of Employment:
District Management Team
Salary Schedule Range 25 - starting at $191,256 annually
Initial Screening Date – April 6, 2022
To serve as an educational leader and Chief Instructional Officer; to provide leadership, direction, management, supervision and evaluation for all programs, services and activities related to instruction at a community college, such as general education, accreditation standards applicable to instruction, enrollment management, program review, Student Learning Outcomes development and assessment, online education, career and technical education, workforce training and development, continuing education and extended education; provide leadership and supervision for academic support services, including student success programs and services, the library and other learning resources; provide leadership to assigned academic and classified staff in areas of instructional policies and procedures, the curriculum, matriculation, articulation and learning resources; select, assign, orient, supervise and evaluate the performance of assigned academic and classified administrators and support staff.
To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
SUPERVISION RECEIVED AND EXERCISED
Receives direction and evaluation from the President of assigned college.
Directs assigned academic deans, classified directors and administrative support staff.
EXAMPLES OF DUTIES AND RESPONSIBILITIES – Duties may include, but are not limited to the following:
Serve as a member of the President's leadership team and participate in establishing and achieving institutional goals in accordance with the District's and college's educational master plan; direct the development of short- and long-range plans for instructional services in coordination with leadership of other College departments; support College accreditation and assist in the attainment and maintenance of accreditation for all programs; assist the President as requested; serve as chief administrative officer in the absence of the President as instructed.
Formulate, develop, implement and review a broad variety of policies, standards and outcomes to assure that students are afforded optimum curricular alternatives and supportive services while pursuing their fields of study.
Direct and participate in the efforts and activities of assigned committees, task forces and work groups; delegate responsibility to subordinates for representing the college's interests in the local community and at state or national meetings; review and evaluate information, factual summaries and recommendations from work groups and team leaders.
Preside over meetings of academic administrators; oversee divisional reviews and serve as ex-officio member of division groups in matters pertaining to curriculum and instruction; provide leadership and direction in the development, implementation, interpretation and evaluation of the college curriculum and curricular activities to assure that current, balanced and innovative instructional programs, activities and opportunities are available for students in a wide variety of fields of endeavor; supervise program review, student learning outcomes, and the honors program and work with the Office of Student Services to plan and conduct commencement ceremony.
Provide administrative oversight in academic strategic planning, the development and implementation of student learning objectives, program and administrative unit reviews, the development of teaching schedules and assignment of classrooms for all instructional programs, the assignment of teaching loads and overload assignments of faculty members; coordinate the development of full- and part-time faculty handbooks; establish and administer orientation program for new faculty members; oversee and approve faculty development activities; monitor faculty workloads in consultation with the division deans; advise faculty on grading methods, attendance regulations and teaching strategies.
Provide leadership for instruction and student learning improvement through learning resources, academic computing, and online education to support student learning.
Work with instructional deans to review, study, develop, modify and enhance curriculum and improve instruction; review and evaluate curricular recommendations and encourage expansion of the instructional program to meet the diverse needs of students, including new, transfer, re-entry, veterans and high school advanced placement students; supervise all matters relating to curriculum and instruction in the college, including evening, weekend, and summer courses, scheduling and overloads.
Direct and monitor preparation and publication of the college's schedule of classes; review and approve instructor assignments as well as the use and assignment of classrooms, laboratories and other instructional facilities; evaluate course enrollment trends and monitor the enrollment management plan; provide academic input to institutional enrollment management efforts.
Confer with college administrators and others regarding management issues involving instructional services and programs of the college including recommendations for new or revised policies and procedures; assure that all areas of the instructional program interface effectively and are appropriately integrated with student services programs.
Develop, analyze and prepare annual budgets for the college's instructional program; prepare and submit recommendations and justifications, as requested, for specific requests; prepare and monitor budget for part-time instructors and instructional support; evaluate instructional equipment and facilities; and recommend improvements, enhancements and the purchase of new or replacement equipment and materials as appropriate.
Represent the college to local, state and federal governmental bodies and agencies involved in creating, developing, modifying and evaluating instructional programs and services for community college students.
Assure compliance with all applicable laws, rules, regulations and restrictions related to instructional programs, services, operations and expenditure of budgeted funds; assure that the highest legal and ethical standards are adhered to and clearly communicated to assigned personnel.
Monitor and ensure the collection of institutional effectiveness data from all divisions; review and evaluate effectiveness of instructional personnel, programs and services; assure development and implementation of supplemental programs and services which are efficient, effective and responsive to the needs of the community and college; and recommend operational changes and improvements as appropriate.
Assure the timely and accurate collection, compilation, preparation, duplication and submission of data, records, reports, summaries and funding projections; review reports related to the financial resources for assigned programs and services; assure that human and financial resources are allocated efficiently and effectively; prepare and submit curricular materials to external agencies for review and approval; compile and distribute periodic reports to State agencies, boards and accrediting associations; and prepare an annual report on the status of educational programs for submission to college president.
Provide leadership, administrative direction and supervision to all assigned academic deans, classified directors and support staff; develop, implement and review expectations for performance and standards of excellence consistent with established college and district goals and objectives; provide for staff participation in achieving established goals and objectives for assigned services; recommend changes in assigned areas as appropriate to increase efficiency, effectiveness and quality of instructional programs and services.
Set priorities and foster plans for faculty recruitment, and professional development; provide advisory recommendations to the president on all academic appointments and tenure and ensure that such processes comply with the terms of faculty bargaining agreements; provide advisory recommendations to the president regarding the appointment of part-time faculty.
Interview, recommend and oversee hiring of assigned academic and classified personnel; train, guide, mentor, supervise, support and evaluate the performance of direct subordinates; delegate and review assignments and projects; establish and monitor timelines and prioritize work; establish clear expectations for effective performance; evaluate work products and results; recommend transfers, reassignment, termination and disciplinary action; motivate staff and resolve conflicts between and among faculty, staff, and management; and promote an environment of cooperation and mutual support among all campus staff.
Attend board meetings as required and make oral presentations concerning instruction as needed; confer with college and district administrators regarding Board agenda items and management issues involving assigned programs and services, including recommendations for new or revised policies and procedures; and assure that all board policies, administrative regulations and legislative directives relevant to instruction are carried out.
Coordinate effective public information and marketing activities regarding instruction with public information and marketing personnel; represent the college to the community including other educational institutions, business interests and service organizations; interact with leaders of the business and social communities of the college to identify and communicate emerging educational trends and seek alternative funding sources for instruction; provide leadership to the college’s instructional personnel to envision and develop new concepts, funding, approaches, methodology and concepts in the field of education.
Review and evaluate the effectiveness of instructional programs, organizational structure, key personnel functions and services; implement operational changes as appropriate to increase efficiency, effectiveness and quality of all services.
Maintain effective working relationships with faculty, staff and students, as well as on a district-wide basis with the colleges and district services; and advocate for the community college using a collaborative, collegial leadership style that also supports the college’s and district’s strategic plan and achievement of the district-wide goals and objectives.
Build trust among constituents in the colleges and district through commitment to transparency, participatory governance, collaboration, collegiality and cooperation.
Provide leadership focusing on accountability and professional conduct.
Perform related duties as assigned.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
An earned master’s degree from an accredited college or university in education, business or public administration or related field. An earned doctorate is preferred.
At least five years of increasingly responsible experience managing instructional programs at a community college or other institution of higher education, including at least three years experience managing large budgets and at least three years of instructional experience. Experience in business and/or industry is desirable.
Licenses and other Requirements:
A valid California driver's license.
Budget preparation, implementation and administration for large, multi-faceted instructional programs.
Collective bargaining, contract negotiations and employee grievances at the community college level.
Current and innovative trends in academic, vocational, community, contract, and online education, including non-traditional methods of instruction.
Current management information systems, functions, operations and equipment, including hardware and software applications.
Development, implementation and evaluation of a comprehensive college instructional program.
District organization, operations and objectives.
Goals and objectives of the college's and District's educational and facilities master plans.
Instructional programs and services for students including academic, career technical and community education curricula.
Interpersonal skills including tact, patience and diplomacy.
Legal requirements and District policies related to the development and implementation of a community college instructional program.
Local, State and federal laws, codes and regulations governing a California community college district, Matriculation requirements and articulation agreements.
Modern pedagogical and instructional design methodologies.
Needs, interests and concerns of various groups of community college students.
Online delivery systems for instruction.
Oral and written communication skills.
Policies, objectives, procedures, organization, operations, guidelines, programs and services applicable to the administration of the instructional program of a community college.
Participatory governance at the community college level.
Principles and practices of effective leadership, management and supervision.
Principles, theories and practices of effective leadership, management and supervision related to instruction.
Programs and services of a community college district.
Progressive discipline procedures and documentation.
Public speaking techniques.
Regional accreditation agency policies, standards, and procedures supporting continuous quality improvement, equity practices in educational programing and student support services, and maintaining continuous accredited status.
Roles of developing technologies in learning and administration.
Sound fiscal management policies as related to public institutions.
Student enrollment trends and demographic statistics of the community.
The role of community colleges in economic and workforce development.
Trends in academic, career technical, community and contract education.
Adhere to negotiated collective bargaining agreements as mandated for California community colleges.
Analyze complex financial, statistical and narrative data regarding the college's instructional program.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Assure compliance with local, State and federal laws related to community college instruction.
Assure the development, approval and administration of a consolidated and balanced annual budget(s) according to legal timelines.
Assure the preparation, maintenance and retention of all required district reports, files and data.
Be fiscally responsible, resourceful and creative in ways that will generate new revenue.
Build a sense of community within assigned area of the college and establish viable linkages with external communities.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Confer with community business leaders and others regarding funding sources and cooperative instructional relationships.
Create and maintain administrative and faculty environments that encourage and support innovation.
Delegate authority and responsibility to subordinates effectively.
Demonstrate dynamic, well-organized and visionary leadership.
Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
Develop and maintain a visible presence on the campus and in the community.
Develop, implement and promote innovative and supportive learning resources as an integral part of the instructional program.
Direct the development and implementation of current, balanced and innovative curricula and curricular activities.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain a climate of trust and collegiality.
Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
Exercise initiative and work independently with little or no direction from the president.
Identify needs and priorities and make decisions in a climate of competing interests.
Listen intently and communicate effectively with others in an inspirational, open and responsive manner.
Maintain current knowledge of innovative programs and non-traditional approaches to education in relation to the instructional needs of the larger community.
Maintain current knowledge of the educational needs of the community.
Maintain rapport with all faculty and staff.
Make effective public presentations.
Plan, organize, direct, administer, review and evaluate instructional programs, resources and activities. Prepare oral and written reports and recommendations.
Prepare, review and analyze complex financial, statistical and narrative data regarding instruction.
Provide leadership and direction to academic and classified administrators, faculty and support staff in developing, implementing and evaluating instructional programs, services, resources and activities for students at an assigned community college.
Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
Remain student oriented, listening to and caring about students' needs and concerns.
Select, train, lead, mentor, direct, supervise and evaluate the performance of subordinates effectively.
Serve as a member of the President’s leadership team.
Understand, advocate for and support issues of diversity, equity and inclusion.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Understand and implement mandated participatory governance.
Value diversity in all its forms as an institutional imperative both in achieving student access and success, and in the composition of all employee groups.
Work effectively with diverse populations, maximizing and valuing the benefits of diversity.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties are primarily performed in an office environment or in meetings at a college, district or community location. The incumbent is subject to frequent interruptions and contact in person and on the telephone with executives, administrators, faculty, members of the board of trustees, community, state and federal leaders and the general public. Frequently must travel to other offices or locations to attend meetings and conduct work. May be required to attend afternoon or evening board meetings.
Typically must sit for long periods, walk short distances on a regular basis, see clearly to read normal and fine print and operate computer keyboard, speak clearly and distinctly to provide information in person or on the telephone, hear and understand voices over telephone and in person to exchange information and make presentations, use hands and fingers to operate an electronic keyboard or other office machines, travel to various locations to attend meetings and conduct work and lift, carry and/or move objects weighing up to 10 pounds. Must remember key information and concentrate for long periods of time.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
Due to the COVID-19 pandemic, District employees are currently working a hybrid schedule of remote work and in-person each week through February 21, 2022. The number of in-person days may vary by position/department with work potentially transitioning to fully in-person on February 22, 2022. Further clarification of work schedule can be discussed with the Hiring Manager if selected as an interview candidate.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. The Board of Trustees voted to require COVID-19 vaccinations for all students, employees, and volunteers with allowances for medical exemptions and sincerely held religious beliefs as defined by law. More information can be found on our District website by visiting https://www.socccd.edu/about/about_covid-19.html.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS
If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to firstname.lastname@example.org.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must make sure that you have completed your application for a posting by 11:59 p.m., Pacific Time, on the posting's Job Close Date, along with any required documents, in order to be considered for the position.