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Director of Administrative Services, Georgetown University Libraries Georgetown University

Employer
Georgetown University
Location
Washington D.C.

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Executive Administration Jobs
C-Level & Executive Directors
Administrative Jobs
Academic Affairs, Librarians & Library Services
Employment Type
Full Time
Institution Type
Four-Year Institution
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Director of Administrative Services, Georgetown University Libraries Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Director of Administrative Services, Georgetown University Libraries - Georgetown University

Job Overview

The Director of Administration provides oversight, coordination, and support for the Georgetown University Libraries in the areas of human resources administration, building management, security, and mailroom operations, and general administrative support - impacting the continuous operation of the GU Libraries which provide support to academic continuity almost 24/7/365. Responsibilities include but are not limited to:
  • Tracks relevant GMS business processes throughout the library employee life cycle (approximately 90+ FTE staff/AAP and 120+ students) and serves as the Department Administrator for GU Libraries and HR Contact for student employees in GMS.
  • Directs the work of the Library's Building Manager and another staff member who is responsible for library mailroom operations
  • Serves as liaison to University Facilities and GUPD for security issues, and coordinates emergency preparedness and response and risk management activities.
  • In close collaboration with the Dean of the Library and other members of the leadership team, provides general administrative support and serves as a liaison to Financial Services.


Work Interactions

Reporting directly to the Dean of the Library, the Director of Administrative Services interacts with the Associate University Librarians, directors, managers, librarians, library staff, and students on administrative matters. They work closely and collegially with other campus units such as Human Resources, Benefits Office, Student Employment Office, the Main Campus Office of Finance and Business Services, GUPD, University Facilities, and other university units to ensure transactions are processed accurately and in a timely fashion and that building security and management issues are addressed appropriately and promptly.

Qualifications
  • Master's degree or equivalent expertise and related work experience
  • At least three years of demonstrated progressively responsible administrative experience -preference for experience in supporting human resource functions
  • Demonstrated effective interpersonal, written and oral communication skills required.
  • Supervisory experience
  • Demonstrated ability to plan, organize, and manage diverse and competing tasks while also delivering high quality customer service
  • Proven experience in taking initiative and working independently
  • Ability to pay strict attention to detail, meet deadlines, maintain confidentiality and ethical work practices, and handle sensitive information with sound judgment and discretion
  • Commitment to fostering an equitable and inclusive workplace, and ability to work effectively with a diverse faculty, students, and staff
  • Proficiency with Microsoft Office Suite, Google Suite, Adobe, and web conferencing software
  • Proven experience using databases and spreadsheets, with willingness and ability to learn new software to support administrative functions, as needed


Preferred qualification

Experience in building management and security

Work Mode: Hybrid 3 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.


To apply, visit https://apptrkr.com/2918636







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