Accounting Associate - UBA/National High Magnetic Field Laboratory

Job Details

Job Title: Accounting Associate - UBA/National High Magnetic Field Laboratory
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 51272

University Business Administrators - National High Magnetic Field Laboratory

  • The University Business Administrators program was established to provide academic and administrative units of Florida State University exemplary professional staff, customized business operations, and a proactive liaison relationship with the Division of Finance & Administration. Through our core values of Excellence, Professionalism, Customer Service, and Optimizing Performance, we strive to offer participating client sites standardized and streamlined operational tasks which meet the specific fiscal and administrative needs of the unit, resources from the Office of the Assistant Vice President for Administrative Services to quickly and effectively achieve program objectives and provide on-going fiscal and human resources support to participating sites.
  • The National High Magnetic Field Laboratory is the only facility of its kind in the United State and the largest and highest-powered magnet laboratory in the world. Every year, more than a thousand scientists from dozens of countries come to the NHMFL to work with our equipment and our highly experience staff scientists and technicians. Thanks to funding from the National Science Foundation and the State of Florida, these researchers are able to use our facilities for free, probing fundamental questions about materials, energy, and life and publishing their results in more than 400 scientific publications a year in peer-reviewed journals such as Nature, Science, and Physical Review Letters.
Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:


This position will provide procurement support to the National High Magnetic Field Laboratory (NHMFL)

  • Process purchase requisitions received from users via the NHMFL Budget Management System.
  • Performs procurement functions for assigned commodities and/or services using SpearMart, OMNI, and University P-Card.
  • Reviews material requests, identifies vendors, reviews requisitions for accuracy, quotes, and uses preferred vendors in compliance with University Policies and State and Federal Laws.
  • Assists with year-end procurement procedures.
  • Evaluates vendors' ability to fill orders in a timely manner and recommends substitutions when necessary.
  • Establishes policies and procedures in consultation with Procurement Services to ensure the best combination of quality, total price, and deliverables are evaluated when preparing to order goods or services.
  • Provides procurement data to NHMFL departments and staff by researching and answering inquiries about procurement charges posted to ledgers and shipping updates from vendors.

High school diploma or equivalent and four years of experience. (Note: a combination of post high school education and experience equal to four years.)

  • Strong written and verbal communication skills.
  • Demonstrated strong customer service skills.
  • Ability to perform accurately in a detail oriented environment.
  • Knowledge of data processing as it applies to purchasing activities.
  • Ability to evaluate process effectiveness and develop change or alternatives.
  • Ability to establish and maintain working relationships.
  • Knowledge of applicable computer applications and functions.
  • The ideal candidate for this position is a strong communicator, both verbally and in writing. You will be the first point of contact for researchers and faculty from diverse backgrounds each and every day and will need to help maintain a positive and welcoming presence in the office. The candidate should be able to prioritize and handle a large volume of requests and be comfortable delivering news which may not be in alignment with the requestor’s wishes. Time management skills will be essential as timely requisition entry is a must due to the work being performed. We are looking for a professional who values customer service and attention to detail and who brings problem solving skills and the ability to execute a project/program/event from start to finish.
  • Over the first several weeks in the position you can expect to receive on the job training, meet the staff and faculty with whom you’ll interact, and tour the facility to see how your work supports the various projects. As time progresses, continual training will be offered so that our team stays in compliance with current policies and can enhance current practices to find efficiencies. You do not need to be an expert walking into this role but do need to have a willingness to learn and ability to be flexible.
University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Soft Money Funded Position

This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.


If not otherwise specified, schedule is M-F, 8-5.

This position is eligible to participate in the Alternate Work Location Pilot after 6 months of service which will allow for remote work two days each week. This position is located in Innovation Park which does not require a campus parking permit and has a dedicated and easily accessible parking lot.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.


Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.

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