Assistant Director of Project Administration - Planning and Facilities Management

Assistant Director of Project Administration - Planning and Facilities Management

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Assistant Director of Project Administration - Planning and Facilities Management

Job Overview

The Assistant Director of Project Administration supports the implementation of capital projects across campuses and university interests; helps execute project delivery by supporting efficient and effective processes to align all internal and external participants in the program, including coordination of the project managers and support resources; and collaborates with senior academic and administrative leadership to support Georgetown's mission and will cultivate and sustain cooperative working relationships throughout the institution.

The Assistant Director supports the Executive Director's management of a technical unit delivering capital project services from initiation through turnover, and provides direction to project managers who lead teams of consultant architects and engineers, construction managers, contractors, O&M personnel and contracting specialists. They ensure all aspects of project management are effectively implemented and accomplished - such as project approvals from appropriate government agencies and community interest groups; adherence to established project budgets and schedules; schematic design reviews, onsite inspections to evaluate contractor performance, confirm the satisfactory progression of work, and assure that change order management validates scope of work, justification and pricing.

The Assistant Director monitors the work of the unit and takes appropriate steps to ensure that activities meet requirements; and works collegially across the university to ensure that design standards, project goals and the University mission are documented, reviewed and achieved.

Work Interactions

Reporting directly to the Executive Director of Capital Projects, the Assistant Director interacts with University faculty and staff, community interest groups, contractors and subcontractors. For each project, they manage and work with a project team led by a project manager with five to twenty team members (customers, design consultants, construction contractors, contracting specialists and O&M personnel and telecommunications personnel). They also interact with contractor personnel including subcontractors, suppliers, manufacturers, transportation firms and specialty consultants hired via prime contractors to support project outcomes.

Fiscal Responsibility

At the direction of the Executive Director, the Assistant Director and technical staff manage 50-70 projects per year with combined project cost averaging $125M and average annual expenditures of $50M. Projects vary in complexity and scope across all university properties.


  • Bachelor's degree in Engineering discipline or Architecture - preference for Master's degree
  • Higher education experience
  • High level of interpersonal skills required for daily interaction with faculty, students and staff, GU managers, team members and public agency officials
  • Excellent written and verbal communication skills and strong analytical and problem solving skills

Working environment

Requires the employee to sit, walk and stand while working and moving about a normal office environment; to use arms and hands to lift and carry small to medium weight items, and to use fingers to operate computer key boards, writing and drawing instruments. Requires mobility to visit project sites and traverse rough terrain or construction, climb ladders or scaffolding and bend or crawl to inspect or observe situations.

Work Mode: Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

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