Business Director of Student Affairs and Auxiliary Services

Posting #: 4087

Department Description:
The Division of Student Affairs is committed to grounding our policies, programs, and procedures in antiracist practice. With this commitment, we recognize the importance of educating ourselves and holding one another accountable to ensure our work is approached through an equity, inclusion, and social justice lens. We recognize our need for ongoing development in this area, and continue to strive to improve. We expect all members of the Division of Student Affairs are willing to engage in this work alongside us to uphold our Catholic mission in creating a welcoming environment where the dignity of all students, staff, administrators, and faculty at USD is embraced.


University Description:
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.


Detailed Description:
The Division of Student Affairs is committed to grounding our policies, programs, and procedures in antiracist practice. With this commitment, we recognize the importance of educating ourselves and holding one another accountable to ensure our work is approached through an equity, inclusion, and social justice lens. We recognize our need for ongoing development in this area, and continue to strive to improve. We expect all members of the Division of Student Affairs are willing to engage in this work alongside us to uphold our Catholic mission in creating a welcoming environment where the dignity of all students, staff, administrators, and faculty at USD is embraced.

The Business Director for Student Affairs reports to the Assistant Vice President of Auxiliary Services. The Business Director's responsibilities include fiscal management and oversight of the financial functions for Student Affairs (22 educational and general revenue and expense accounts and clubs accounts. Several restricted accounts and 44 Associated Student Accounts and the Auxiliaries operations: (Dining Services, Hospitality Services, The Torero Store, Card Office, Mail Center, the University Center, Housing and the University Copy). The Business Director oversees a budget in excess of $50 million dollars and is responsible for all business and financial activities of the department including preparing and disseminating operating budget reports, Accounts Receivable and Accounts Payable, billing, monitoring departmental compliance to budgets, and providing consultation and assistance to the AVP Auxiliary Services, Vice President Student Affairs and Finance Office regarding financial matters. The Business Director prepares high level analyses, complex budget and business modeling, recommends strategies, ensures compliance with university, local, State, and Federal, etc. guidelines, and completes other financial projects as assigned. The Business Director is formally responsible to the Budget Office for enforcing Financial policies and procedures and acts as the point of contact between Student Affairs/Auxiliary Services and the Finance Office and supports the organization's mission of providing students, the University community, and guests with high-quality customer service.

Duties and Responsibilities

Fiscal management:

• Plan, direct and oversee the financial activities of the Student Affairs and Auxiliary Services operations, providing support and fiscal training to the employees as needed. b. Analyze and communicate emerging fiscal trends and deficits on a timely basis to senior management.
• Prepare reports (financial/productivity) and analyses setting forth progress, adverse trends and take appropriate corrective action and/or make appropriate recommendations.
• Monitor sales performances per operation to understand current revenue levels and liabilities, etc. Offer recommendations for improving financial outlook on an ongoing basis.
• Reconcile and generate monthly P&L statements for each operation of the department as well as a summary statement for the entire department.
• Generate and provide to the AVP and VPSA monthly budget reports for all divisional departments and operations
• Work with all divisional budget managers to ensure spending controls are in place and budgets not overspent in a given fiscal year.
• Prepare and submit annual benchmarking analysis for several Auxiliary Operations.
• Ensure budget forecasting data reflected in the Hyperion budgeting system is accurate.
• Responsible for the internal cash management procedures and policies of the department to ensure proper controls, consistency and efficiency across all departments and operations.
• Develop and update Student Affairs written policies and procedures for budgets and financial reportResponsible for preparing analyses and leading WOR (weekly operating report) meetings for Hospitality and Dining Services.
• Maintain and manage accurate accounting/data records within Auxiliary anstem (Banner/Workday). Balance and reconcile accounts between in-house systems (i.e., CBORD, Win-Prism, Micro, Appetize POS, CS Gold and other systems as needed, etc.) and the University's system following accounting policies and procedures.
• Research, compile and prepare materials for annual audit of financial statements within Student Affairs, other required financial reports, certification documents, and surveys, etc. Work effectively with auditors.
• Participate in and oversee the financial aspects of all monthly and annual inventory audits for COG to ensure accuracy.
• Serve as point of contact for Finance Office for inquiries/needs related to Student Affairs and Auxiliary Services fiscal matters.

Operational Budgeting:

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  Support multi-year budget development and analyses, monitor year-to-date budget performance, and reports on financial planning. Prepare long-term budgets (rolling 3-and 5-year budgets) with sales and expense projections (where applicable) for long-term planning initiatives.
  
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  Analyze budgets and expenditures ensuring compliance with fiscal policies, accountability, reporting and funding requirements.
  
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  Active participant in annual evaluation of room and board rate planning. Leads data efforts to support proposals for room and board rate changes.
  
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  Develop standardized and specialized reports to support the budget monitoring objectives.
  
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  Compile divisional budget information for high-level analysis as needed.
  

Other duties

• Provide project supervision and training to others regarding accounting practices and procedures.
• Enforce all USD Policies and Procedures related to fiscal policies, accountability and any other State/Federal guidelines.
• Ensure all contracts are correct, uploaded and correctly stored in the USD electronic contracts library system.
• Exercise appropriate judgment in providing advice, answering questions, and in the management of confidential information.
• Survey operational units and develop reports related to business practices (WOR - weekly operating reports) and procedures as assigned and develop creative solutions to enhance accountability, productivity, and reliability within Auxiliary Services and Student Affairs departments.
• Respond to inquiries from faculty, staff and students as required.
• Participate on various committees as required.
• Perform other related duties and responsibilities as required or assigned.

Special Conditions of Employment:

The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.



Job Requirements:
Minimum and Preferred Qualifications

• Bachelor’s in Business/Accounting.
• Five year’s work experience in business administration, management or other duties involving managing and accounting for large sums of cash or inventory, cost accounting and budgeting.
• Must possess a high degree of integrity and professionalism, and strong interpersonal communication skills in order to effectively deliver presentations to diverse constituencies.
• Strong knowledge of the retail industry, preferable in Dining, Hospitality, Housing and general retail.
• Strong knowledge base of working with local area networks, Microsoft operating systems and software applications.
• Ability to independently manage numerous work assignments concurrently. 7. Excellent analytical skills and the ability to multi-task.
• Ability to work as a team member to analyze problems and to develop and implement effective, workable solutions.
• Ability to accurately and efficiently perform required computerized tasks to include any combination of word processing, spreadsheet, data base, e-mail, internet, or web-based applications.
• Excellent oral and written communication skills.
• Flexibility in schedule may be required to work mornings, evenings and weekends when necessary.

Posting Salary:
$9,192.28 - 9,676.08 per month; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits


Special Application Instructions:
Resume and Cover Letter Required

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu


Additional Details:
Hours: 40 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.


Advertised: March 07, 2022
Applications close: Open until filled

To apply, visit https://jobs.sandiego.edu/cw/en-us/job/495865/business-director-of-student-affairs-and-auxiliary-services





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