Auxiliary Accounting Manager

Job Details



Auxiliary Accounting Manager

Posting #: 4088

Department Description:
The Division of Student Affairs is committed to grounding our policies, programs, and procedures in antiracist practice. With this commitment, we recognize the importance of educating ourselves and holding one another accountable to ensure our work is approached through an equity, inclusion, and social justice lens. We recognize our need for ongoing development in this area, and continue to strive to improve. We expect all members of the Division of Student Affairs are willing to engage in this work alongside us to uphold our Catholic mission in creating a welcoming environment where the dignity of all students, staff, administrators, and faculty at USD is embraced.

Auxiliary Services facilitates learning and growth beyond the classroom while providing a high-quality campus experience for students through nationally recognized programs and innovative services.


University Description:
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.


Detailed Description:
The Division of Student Affairs is committed to grounding our policies, programs, and procedures in antiracist practice. With this commitment, we recognize the importance of educating ourselves and holding one another accountable to ensure our work is approached through an equity, inclusion, and social justice lens. We recognize our need for ongoing development in this area, and continue to strive to improve. We expect all members of the Division of Student Affairs are willing to engage in this work alongside us to uphold our Catholic mission in creating a welcoming environment where the dignity of all students, staff, administrators, and faculty at USD is embraced.

The Auxiliary Accounting Manager reports to the Business Director for Auxiliary Services. The Auxiliary Accounting Manager responsibilities includes fiscal management and oversight of the accounting functions for Auxiliaries (Dining Services, Hospitality Services, The Torero Store, Card office, Mail Center, University Copy and Student Affairs Residential Facilities and other units as needed). The Auxiliary Accounting Manager is responsible for cash management and cash controls, daily, monthly and annual accounting journal entries, reconciliations, third party billing, assist the Business Director with the annual budget process and supervision of Auxiliary Accounts Payable, Auxiliary Accounts Receivable and student staff. The Auxiliary Accounting Manager supports the organization's mission of providing students, the University community, and guests with high quality customer service.

Duties & Responsibilities:

Cash management and cash controls
  • Daily operations and supervision of the Auxiliary cash room including deposit collection, recording and transfer to University Cashier and reconciliation of deposit accounts. Includes cash planning and support for events.
  • Responsible for the internal cash management procedures and policies of the department to ensure consistency and efficiency across all operations.

Billing, Journal entries and reconciliations
  • Maintain and manage accurate accounting/data records within Auxiliary System and interface to University's system (Workday/Banner).
  • Balance and reconcile accounts between in-house systems (i.e. CBORD, Win-Prism, Micros, Appetize, CS Gold and other systems as needed.) and the University's system following accounting policies procedures.
  • Prepare monthly and annual journal entries for review by the Business Director.
  • Prepare and invoice third party billing
  • Maintain third party relationships for billing
  • Reconcile monthly journal entries submitted to P&E statements
  • Reconcile Deposit AR and liability accounts
  • Research, compile and prepare materials for annual audit of financial statements within the Auxiliary Services, other required financial reports, require certification documents, and surveys, etc. Work effectively with auditors.

Operational Budgeting
  • Assist Business Director with Annual budgeting process

Other duties
  • Provide supervision and train others on accounting practices and procedures.
  • Respond to inquiries from faculty, staff and students as required.
  • Participate on various committees as required.
  • Responsible for observing safety, health and sanitation codes, regulations, or practices required by university or government authority.
  • Perform other related duties and responsibilities as required or assigned.


Job Requirements:
Minimum Qualifications:
  • Bachelor’s in Business/Accounting.
  • Two year’s work experience in business administration, management or other duties involving handling and accounting for large sums of cash or inventory, cost accounting and budgeting. Strong knowledge of the retail industry, preferable in Dining, Hospitality and general retail.
  • Excellent analytical skills and the ability to multitask.
  • One to two years supervisory experience.
  • Flexibility in schedule may be required to work evenings and weekends when necessary.
  • Ability to independently manage numerous work assignments concurrently.
  • Excellent oral and written communication skills..

Preferred Qualifications:
  • Demonstrate ability to work with a diverse group of co-workers and customers.
  • Ability to work as a team member to analyze problems and to develop and implement effective, workable solutions.
  • Ability to accurately and efficiently perform required computerized tasks to include any combination of word processing, spreadsheet, data base, e-mail, internet, or web-based applications.

Special Conditions of Employment:

The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.


Posting Salary:
$5,253.41; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits


Special Application Instructions:
Resume and Cover Letter Required
Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at [email protected]


Additional Details:
Hours: 37.5 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.


Advertised: March 07, 2022
Applications close: Open until filled

To apply, visit https://jobs.sandiego.edu/cw/en-us/job/495866/auxiliary-accounting-manager





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Organization

The University of San Diego is a Roman Catholic institution committed to advancing academic excellence, expanding liberal and professional knowledge, creating a diverse and inclusive community, and preparing leaders dedicated to ethical conduct and compassionate service.

Located on 180 acres overlooking the city of San Diego, Mission Bay and the Pacific Ocean, the campus is a community treasure, with Spanish Renaissance-inspired buildings and breathtakingly beautiful landscapes.

Chartered in 1949, the university enrolls more than 7,000 students and is known for its commitment to teaching, the liberal arts, the formation of values and community service. In less than 60 years, the University of San Diego has grown from a local college with 50 students and a handful of professors to a nationally ranked university. This achievement is the direct result of a single, unwavering expectation: academic excellence.

USD offers more than 60 bachelor's, master's and doctoral degrees. The university adds depth to education by inspiring students to grow spiritually, morally and socially. The breadth of programs and depth of facilities means that students can easily find a course of study that ignites their intellectual fire. In the classroom, coursework across disciplines encourages students to develop their critical thinking skills.

Small class size means the instructors know their students and can stimulate curious minds with anything from participation in a research project to an after-class discussion on topic. Instructors welcome the free exchange of complex ideas in an environment of tolerance and civility. In this environment, students begin a lifelong habit of appreciating and cultivating their individual gifts.

To complement this instruction, the university's Honors program provides a challenging curriculum for USD's uniquely motivated students. The university also holds memberships in several honor societies, including Phi Beta Kappa.

While intellectual growth is key, USD adds depth to the education experience by inspiring students to grow spiritually, morally and socially. An active faith community invites widespread student participation. In the classroom, study is accompanied by an examination of ethics and values University of San Diego students inquire freely and challenge ideas, exercise moral, spiritual and social judgment, serve others, and contemplate social justice in their lives and in their chosen fields. These students are truly educated. These students achieve excellence.

Students, faculty and staff are active members of the community, volunteering time and expertise, fostering friendships, and working to preserve the region’s unique character. With a population of more than 7,500 students and approximately 2,000 employees, the university impacts the life of the area economically, politically and socially. In turn, the university welcomes the community to participate in campus life, through classes, special events, sports, forums and tours.

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