Budget Manager

Clayton State University
Clayton State University

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Job Details

Job Title: Budget Manager
Location: Clayton State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 240356
About Us

Located 15 miles southeast of downtown Atlanta, Clayton State University offers employees a diverse environment which fosters both professional and personal development. The university is committed to cultivating an environment of engaged, experienced-based learning, enriched by active community service. Clayton State offers multiple Bachelor and Master Degree programs which currently enrolls over 6,900 students in challenging campus and on-line courses.

The campus is situated just 20 minutes from downtown Atlanta on 214 beautiful acres, making access to the metropolitan area a breeze. We’ve been named a Top Workplace in Atlanta by the Atlanta-Journal Constitution for six consecutive years. And we also were named one of 79 higher education institutions across the nation in The Chronicle of Higher Education’s list of 2017 Great Colleges to Work For.

Job Summary

The position performs budgetary functions for the University. Helps Budget Director maintain the overall University budget and assists departments on campus in monitoring their departmental budget. Provides budget management oversight for certain funds.


Responsible for entering budget amendments into PeopleSoft Financials system and submitting quarterly budget amendment to the BOR through the online application. (25%)

    Inputs budget amendments submitted by departments throughout the year to transfer funds from one area to another as needed.Verifies funds are available as requested.Runs query to determine amount amended during the quarter.Reviews to ensure that the amendments are input in the correct categories in the system.Reconciles the report to verify that the budget remains in balance between revenue and expenditures for each fund source.Notifies Budget Manager of any operationally required amendments to the departmental budget.

Coordinates quarterly budget review of departmental and grant ledgers with budget managers. (20%)

    Prepares certification letter to be signed by all budget managers along with the quarterly budget report for both revenue and expenditures.Collects documents from the budget managers and scans and maintains them in an electronic file.Answers any questions pertaining to the reports.Coordinates with Budget Director to rectify any exceptions noted on the budget manager’s certification letter.

Provides budget oversight and submits any reports required for Fund 20000 and all Auxiliaries. (20%)

    Maintains overall budget management for all Fund 20000 Sponsored Projects.Helps all Auxiliary Unit Heads to monitor and maintain their unit budgets.Coordinates financial meetings with all auxiliary units and Budget & Finance periodically throughout the year.Responsible for compiling and entering all data for Fund 20000 and all Auxiliaries into the Budget Prep system.

Notifies budget manager when a budget exception has occurred on transactions. (10%)

    Determines reason for the budget exception that would not allow the transaction to pass the budget checking process.Contacts budget manager to determine if they have the funds available in another area to cover the transaction that produced the budget exception.Processes budget amendments to resolve budget exceptions.

Provides budgetary report training for any new budget management personnel on campus. (10%)

    Provides them with budget management training videos.Provides one-on-one training if needed to show the new budget management personnel the reports needed to monitor budgets.Help the budget management personnel to understand how to read the reports and interpret the data on the report.

Helps the Budget Director maintain the position management process. (5%)

    Enter any position management budgetary changes during the year into the system.Track any changes made to a position in the Position Management module.

Process film project allocations to departments on campus. (5%)

    Receive the allocation sheet associated with the film project from the Film & Production Event Manager.Prepare and submits the journal entry for processing to Accounting Services to recognize the revenue allocation amount for any non-state funded units.Maintains the spreadsheet for any state funded units that receive an allocation and periodically notifies the budget manager of the amount they have available for use.

Perform additional duties and tasks as assigned by Budget Director (5%)

Required Qualifications
    Bachelor’s DegreeMinimum of 3 years budget/accounting experienceExperience with various network applications: MS Excel, MS Word, MS PowerPoint, Email, etc.

    Preferred Qualifications
      Experience with budget/accounting in a higher education environmentBachelor’s degree in accounting or related field
    Knowledge, Skills, & Abilities
    • Proficient in the use of Microsoft Office (Word, Excel, Outlook) and other relevant applications
    • Strong interpersonal, oral, and written communication skills.
    • Ability to work independently and as a part of a team depending on the requirements of the task.
    • Effective organizational and time management skills.
    • Ability to analyze and solve problems.
    • Ability to work as a team member and foster a cooperative work environment.
    • Ability to work in a fast-paced environment.
    • Knowledge of accounting functions
    • Knowledge of office administration and procedures
    • Attention to detail and accuracy
    Conditions of Employment

    Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

    Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

    Equal Employment Opportunity

    Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.


    As an outstanding comprehensive metropolitan university located 15 miles southeast of downtown Atlanta, Clayton State University has come a long way since its inception 40 years ago.clayton_state_university1.jpg

    The University first opened in September 1969 as Clayton Junior College with Dr. Harry S. Downs as founding president and an enrollment of 942 students. The Board of Regents of the University System of Georgia elevated it to baccalaureate status as Clayton State College in 1986 and university status as Clayton College & State University in 1996. The school’s current designation as Clayton State University was approved in 2005.

    clayton_state_university2.jpgSince Downs’ retirement in January 1994, the University has had two presidents; Dr. Richard A. Skinner, who took office upon Downs’ retirement, and Dr. Thomas K. Harden, who took office in June 2000. When Harden was named chancellor of the University of Wisconsin Green Bay, Dr. Thomas J. "Tim" Hynes, Jr., was appointed interim president, starting on May 18, 2009. The current enrollment is in excess of 6,000 students and the school provides a multitude of undergraduate degree credit programs that—in the words of the university’s mission statement—provides "career-oriented education with a solid liberal arts foundation."

    In addition to more than doubling its undergraduate degrees over the past 10 years, Clayton State also has added seven graduate programs in the past three years. The first, the Master of Arts in Liberal Studies, began in 2006. Since then, the Master of Science in Nursing, the Master of Health Administration and the Master of Business Administration all began in 2007, and the Master of Arts in Teaching (MAT) programs, MAT - English and MAT - Mathematics, in 2009. The Master of Archival Studies is scheduled to begin in 2010.

    The past five years at Clayton State have also been highlighted by the establishment of the first joint state and federal archives facilities adjacent to campus, the institution of a comprehensive strategic planning process, the reaffirmation of the University’s accreditation by the Commission on Colleges of the Southern Association of Colleges and Schools and the opening of the Clayton State – Fayette instructional site in Peachtree City. In a six week period between August and October 2008, the University dedicated three new buildings; the University’s first student housing, the Student Activities Center and a new building for the AACSB-accredited School of Business.


    Clayton State is also home to Spivey Hall, the finest small performance facility in the Southeast. First opened in 1991, Spivey Hall is known locally, nationally and internationally for presenting the best in jazz and classical music as well as an education outreach program that serves tens of thousands of school children from throughout metro Atlanta annually.

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