FIN AND ACCTG SPECIALIST #00078543

Job Title: FIN AND ACCTG SPECIALIST #00078543
Location: Rolla
Full/Part Time: Full-Time
Job ID: 40726
Hiring Department Fiscal Managers Application DeadlineOpen Until Filled Full Time/Part TimeFull Time, Benefit Eligible Salary$15.29-$17.00/hour

Position Reporting & Basic Function:This position is part of the College of Engineering and Computing (CEC) Fiscal Service Center and will provide fiscal management for the following CEC departments:
  • Civil, Architectural and Environmental Engineering
  • Engineering Management and Systems Engineering
  • Nuclear Engineering and Radiation Science
The position will work directly with the Department Chairs, faculty, and staff to maintain accounting standards and controls to facilitate sound fiscal management, planning, and decision making. Job Description
  • Ensure compliance with all University, regulatory, fiscal, and reporting requirements.
  • Work closely with other Finance and Accounting Specialists within the CEC Fiscal Service Center to evaluate and implement efficient processes and practices.
  • Complete financial reviews for accounts payable/receivable transactions, travel requests, hiring, student forms, purchase requests, etc.
  • Resolve errors by correcting as well as developing and recommending solutions for improvement and efficiency, resourcing, etc. as neccessary.
  • Perform reviews/reconciliations of financial data including but not limited to payroll, department and faculty accounts, gifts, grants, and department commitments.
  • Review employee effort, including faculty grant release/match, summer salary financial review, payroll adjustments, and graduate student payroll. Monitor for policy compliance and fiscal reporting.
  • Generate regular and ad-hoc financial reports for Department Chairs, faculty, and support staff. Perform analysis, bringing trends or potential issues to the attention of the appropriate parties. Make informed judgements and provide effective recommendations to the leadership. Maintain files for ready access and retrieval.
  • Enter, review, validate, and correct financial data using multiple automated financial and accounting system applications, databases, and spreadsheets.
  • Track annual departmental budgets, reconciling budget to actuals and updating budget in accordance with established procedures.
  • Coordinate departmental purchasing cards. Monitor spending limits, pending expense reports, past due transactions, etc. Ensure cardholders follow University guidelines when making purchases.
  • Perform a variety of fiscal related activity as needed including, but not limited to, processing chartfield requests, closing accounts, MoCode maintenance, etc.
  • Serve as an information resource and provide policy and process guidance to department faculty and staff which may include recommending best practices to obtain goods and/or services. May occasionally serve as a backup to department staff as needed to complete purchases.
  • Perform other job-related duties as assigned.
Supervision Received:Sets own priorities in accordance with team needs. Supervision Exercised:Work leadership - Provides guidance and leadership to employees and/or students for daily activities and assigned project or tasks, (does not directly supervise). May have project management responsibilities.
    Minimum Qualifications

    An associate degree or an equivalent combination of education and experience and at least two years of experience from which comparable knowledge and skills can be acquired is necessary.

    Preferred Qualifications
    • Proficiency in using PeopleSoft, Microsoft Office, databases, and other business software.
    • Strong attention to detail and accuracy in working with numerical data.
    • Organized with ability to successfully manage and meet multiple deadlines.
    Comments

    The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.

    Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.

    All job offers are contingent upon successful completion of a criminal background check.

    Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

    The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.

    Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.

    EEO IS THE LAW

    To read more about Equal Employment Opportunity (EEO) please use the following links:

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