Assistant Director of Facilities and Operations

Job Details

Posting #: 4084
Position Status: Full-time regular
Location: San Diego
Position Type: Administrator, Athletics

Position Title & Department:

Assistant Director of Facilities and Operations; AthleticsPosting #


Department Description:

As part of the University of San Diego, a Roman Catholic University, the Department of Intercollegiate Athletics is committed to advancing academic and athletic excellence and enhancing students' lives while promoting the University of San Diego.

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

The Assistant Director for Facilities and Operation is responsible for many of the athletic facility operations as they relate to set-up and preparation for events. Duties include, but are not limited to, load-in/load-out for events, coordination of game and practice logistics with athletic department personnel, physical set-up and tear-down of athletic contests and special events. This position will participate in the hiring, training, and evaluating of students, part-time employees and on-site vendors for event management. Position is responsible for liaising with campus maintenance personnel for the successful operation of facilities.

Duties and Responsibilities

Physical Operations, Event Setups, Administration, and Event Management

  • Performs and coordinates the physical set-up and tear-down of equipment for events.
  • Acts as host and event manager for assigned sports and events
  • Coordinates the work of facilities management personnel and non-campus vendors for events within the athletic facilities.
  • Oversees scheduling, operations and maintenance throughout the athletic facilities.
  • Attends departmental and university meetings as required.

Administrative and Management Responsibilities

  • Coordinates the use and maintenance for all athletic department vehicles
  • In coordination with the Assistant Director of Athletics for Facilities and Operations, recruits, hires, trains, schedules, and supervises USD employees for event management including ushers, ticket takers and operations staff. Ensures that proper and adequate management techniques are employed.
  • Utilizes EMS to schedule facility usage in coordination with Facilities and Operations staff.

Facilities Management and Repair

  • Serves as a liaison with Facilities Management supervisors and staff
  • Oversees and tracks work orders, produces building maintenance reports and schedule; requests special needs to designated Facilities Management personnel.
  • Provides assistance and direction to custodial staff throughout Athletic Facilities
  • Completes timely corrective repairs and preventative maintenance on a regular basis
  • Makes recommendations for facility improvements and repairs
  • Manages and stores equipment used throughout athletic facilities (tables, goals, etc.)
  • Coordinates major repairs in conjunction with the Associate Athletic Director for Facilities and Operations.

Tools and Equipment Used

  • Personal computer, Microsoft Office applications, EMS scheduling software, WorkDay, Concur.
  • Event and game management equipment (hydraulic ladders, scoreboard controllers and clock systems, A/V equipment, PA/sound systems, video displays and equipment)

Special Conditions of Employment:

  • Availability to work long hours, nights and weekends.
  • Willingness to travel occasionally to away contests, NCAA event and WCC meetings, when appropriate and necessary.
  • Willingness to be on call for short-notice events.
  • Successful completion of required background checks.

The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process.

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Job Requirements:

Minimum Qualifications

  • Bachelor’s degree required

Preferred Qualifications

  • Two years of experience in athletic/event management and operations, specifically with NCAA Division I athletics programs and operations preferred.
  • Understanding of NCAA rules and regulations preferred.
  • Supervisory experience, specifically with students preferred.

Performance Expectations: Knowledge, Skills and Abilities

  • Organized, motivated, self-reliant person with good interpersonal skills
  • Possess proven experience in dealing with the technical aspects of athletic/event management and equipment.
  • Ability to perform a variety of physical tasks in a professional and efficient manner.
  • Excellent skills in the use of specific equipment and tools as identified below.
  • Be cognizant of the University mission and goals, and represent the University accordingly in a positive manner.

Certificates, Licenses and Registrations

  • California Driver’s License
  • CPR/AED Certification required within six weeks of employment
Posting Salary:

Commensurate with experience; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

Special Application Instructions:Resume and Cover Letter Required

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at [email protected]

Additional Details:

Hours: 40 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit

Advertised: March 04, 2022 Pacific Standard Time
Applications close: Open until filled


The University of San Diego is a Roman Catholic institution committed to advancing academic excellence, expanding liberal and professional knowledge, creating a diverse and inclusive community, and preparing leaders dedicated to ethical conduct and compassionate service.

Located on 180 acres overlooking the city of San Diego, Mission Bay and the Pacific Ocean, the campus is a community treasure, with Spanish Renaissance-inspired buildings and breathtakingly beautiful landscapes.

Chartered in 1949, the university enrolls more than 7,000 students and is known for its commitment to teaching, the liberal arts, the formation of values and community service. In less than 60 years, the University of San Diego has grown from a local college with 50 students and a handful of professors to a nationally ranked university. This achievement is the direct result of a single, unwavering expectation: academic excellence.

USD offers more than 60 bachelor's, master's and doctoral degrees. The university adds depth to education by inspiring students to grow spiritually, morally and socially. The breadth of programs and depth of facilities means that students can easily find a course of study that ignites their intellectual fire. In the classroom, coursework across disciplines encourages students to develop their critical thinking skills.

Small class size means the instructors know their students and can stimulate curious minds with anything from participation in a research project to an after-class discussion on topic. Instructors welcome the free exchange of complex ideas in an environment of tolerance and civility. In this environment, students begin a lifelong habit of appreciating and cultivating their individual gifts.

To complement this instruction, the university's Honors program provides a challenging curriculum for USD's uniquely motivated students. The university also holds memberships in several honor societies, including Phi Beta Kappa.

While intellectual growth is key, USD adds depth to the education experience by inspiring students to grow spiritually, morally and socially. An active faith community invites widespread student participation. In the classroom, study is accompanied by an examination of ethics and values University of San Diego students inquire freely and challenge ideas, exercise moral, spiritual and social judgment, serve others, and contemplate social justice in their lives and in their chosen fields. These students are truly educated. These students achieve excellence.

Students, faculty and staff are active members of the community, volunteering time and expertise, fostering friendships, and working to preserve the region’s unique character. With a population of more than 7,500 students and approximately 2,000 employees, the university impacts the life of the area economically, politically and socially. In turn, the university welcomes the community to participate in campus life, through classes, special events, sports, forums and tours.

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