Financial Administration Coordinator, Intermediate

Job Details

Job Title: Financial Administration Coordinator, Intermediate
Location: Finance Service Team
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 606120
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University


Special Information
  • Hire preference will be given to qualified current department (Finance Service Team) employees.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.


Job Description

Northern Arizona University's Finance Service Team is hiring Finanical Administration Coordinator, Intermediate. The Financial Administration Coordinator, Intermediate coordinates financial and finance-related transactions within service team to ensure proper prioritization, sequencing, and timing as well as assembles and analyzes financial documents, data and transactions; and prepares statements and reports relating to assigned area of responsibility.

Finance Management - 45%

  • Initiates and completes Travel Specialist functions for assigned travelers, including but not limited to booking travel-conference & event registration, coordinates transportation, accommodations, etc.; initiates and/or maintains travel related forms and documentation, processes travel advances and reimbursements, etc.
  • Reviews completed travel and expense documentation submitted by service recipients for compliance with policy, prior to initiation of expense reports.
  • Coordinates university sponsored group travel.
  • Initiates journal entries for revenue account-to-revenue account transfers (ONL).
  • Completes PCard approver functions for Finance Specialist cardholders.
  • Completes monthly reconciliation of department deposits for all types of tender.

Data and Case Management - 25%

  • Utilizes the university’s digital workflow management system, the Employee Service Center (ServiceNow), to coordinate and assign financial and finance-related transactional work to Service Team Specialists, including but not limited to: verification of appropriate case type, all required approvals have been received, compliance with policy and processes, funding information and all transaction specific information and forms are present and complete.
  • Initiates and routes for approvals, required business process forms for assigned functional areas.

Training and Supervision - 20%

  • Trains internal employees on business processes and policies.
  • Acts as a primary point of contact for service recipient units seeking day-to-day financial administration support.
  • Provides policy guidance and clarification to service recipient units as well as other service team members.
  • Answers finance-related questions and escalates issues to department leadership when appropriate.

Process Management - 5%

  • In conjunction with department leadership, recommends and implements process improvements and new procedures to improve the efficiency and effectiveness of key functional transactions and processes.

Other duties as assigned - 5%


Minimum Qualifications
  • Bachelor’s degree in accounting, finance, or related field or equivalent AND
  • Two (2) years of experience in accounting or fiscal administration, OR
  • Any equivalent combination of education, experience, and/or training.

Preferred Qualifications
  • Accounting or fiscal administration experience in higher education or other public employer.

Knowledge, Skills, & Abilities
  • Principles, practices, and functions of effective financial management.
  • Applicable policies and regulations regarding purchasing, payables, reimbursements, and other financial transactions.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Coordinating the work of others.
  • Coach and mentor others.
  • Critical thinking and problem solving.
  • Adaptable to frequent change.
  • Work collaboratively within a cross-functional team.
  • Understand business needs of service recipient organization.
  • Interpret financial reports and statements to identify trends or issues.
  • Exercise independent judgment in gray areas.
  • Communicate effectively; in-person, email and by phone.
  • Listen actively.
  • Analyze complex situations.
  • Manage relationships and service recipient interactions.
  • Balance competing priorities and sets priorities for others.
  • Work with highly confidential and/or sensitive information.
  • Promote a diverse, inclusive environment.

COVID-19 Vaccine Requirement

As of 12/10/21, the Safer Federal Workforce employee vaccination requirement is currently suspended pending the outcome of a federal court-issued injunction. This injunction has suspended the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations. For current status of the vaccine requirement and/or questions, please visit FAQs for Employee Vaccination Requirement.


Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Salary

Salary budgeted at $48,500. Annual salary commensurate with candidate's qualifications and related experience.


FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.


Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.


Application Deadline

Applications received by April 4, 2022 at 11:59 p.m. will be given full consideration. Applications received after that date may be considered until the position is filled.


How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.


Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.


Organization

Northern Arizona University (NAU) is a public university offering undergraduate, graduate, and professional degrees of high quality and societal value.  Students are at the center of the NAU experience, which is guided by a dedicated and distinguished faculty committed to teaching, individual engagement, and research excellence.

Our educational programs are designed to prepare our students for personal and professional success after graduation.

Whether they earn their degrees at our historic Flagstaff campus, regionally throughout Arizona, or online, we prepare our students to achieve their human potential in ways that serve the state, the region, the nation, and the world.

If you can see yourself as part of a university community dedicated to its students and their success, NAU might be the right fit for you.

Find Us
Telephone
928-523-2223
Location
PO Box 4113 Flagstaff, AZ 86011
Flagstaff
AZ
86011
United States

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