Financial Specialist, Extension Administration

Job Details

POSITION X2226                Financial Specialist                                                  

LOCATION                           University of Tennessee, Institute of Agriculture, Extension Administration, Knoxville, TN 

EFFECTIVE DATE                 April 1, 2022


Salary is commensurate with training and experience. Benefits include group hospitalization and

life insurance, State Employees Retirement; Worker’s Compensation; sick and annual leave; numerous

University of Tennessee and state benefit programs, including liberal time off for holidays and longevity

pay after three years of service, reimbursement for official travel.



This position manages accounting functions for Extension Administration with regards to Sponsored Projects Accounting at the Institute of Agriculture to ensure the accuracy, timeliness and efficiency of post-award fiscal administration.  It works to minimize risk to the university from restricted account activity and maximize university cash flow through accounts receivable management.


Sponsored Projects Accounting:

    Analyze contracts and agreements for spending restrictions, reporting deadlines, payment request information and liability.Establish and maintain WBS element and gift accounts in the university's financial system, including match accounts. Coordinate with other campuses if necessary on joint projects.Maintenance of account throughout the life of a project.  Maintain official (auditable) sponsored project files for Extension departments, regions and counties. Analyze expenditures by interpreting and applying fiscal regulations and guidelines to insure that all federal, state and university requirements are met for each sponsored project. Process payment requests to agencies.Manage letter of credit draws from various federal agencies.Prepare financial reports for sponsors and certifies them on behalf on the university, submitting them to external sponsors.  Ensure that these reports are reconciled to the university ledger.Monitor and report program income.Provide training and oversight of business managers, faculty, regional offices, county staff and 4-H Centers. Provide financial information to Sr. Vice Chancellor/Sr. Vice President, Deans, Budget Directors and PIs as needed.Assist in the development of policies and procedures to reduce financial risk exposure from federal, state and private audits.Close out projects by processing final financial, inventory, patent and equipment reports etc.Calculate and process budget entries for Facilities & Administrative (F&A) returns as prescribed by UTIA agreed upon F&A return policies and external sponsor’s specifications in the award contracts.  Oversee and manage the Faculty Incentive Program (FIP) for UT Extension.Assist Budget Director with accounts receivable compliance issues.Monitor subcontract financial reports.
Financial Risk Oversight:

    Work with faculty and business managers to analyze charges and insure they stay within agency    approved budget categories.Work with other units within the university on joint project budgetary matters.Work with funding agencies to execute budget changes.Monitor accounts for over expenditures to reduce risk.Work with other Extension entities on financial matters.
Accounts Receivables:

    Accounts receivable entry and reconciliation.Responsible for collection of outstanding payment request.Provide over-site of the accounts receivables clerical function.Coordinate with Dean's offices and general counsel regarding uncollected debts.Monitor and manage approximately $25 million in receivables to maximize the universities cash flow. Develops and maintains accounts receivable policies and procedures.  Ensures that collection efforts are performed in accordance with policies.Assist in the development of accounts receivable policies and procedures to preserve universities cash flow.

    Assist in the development of procedures based on auditor input and regulatory guidelines.Conduct and monitor compliance activities to reduce financial exposure resulting from federal, state and private audits.  Initiate corrective action when necessary to ensure that financial operations and records conform to University policies and sponsor regulations.Collaborate with the UTIA Office of Sponsored Programs (pre-award), Extension departments, regional and county offices to ensure consistent, timely, accurate, and compliant financial activities, charges, and procedures.Primary financial contact during internal and external audits for programs under his/her jurisdiction.Coordinate information requests from auditors.Interact with sponsoring agencies on financial matters related to funding, budgets, allowable cost, and external review.
United States Department of Agriculture (USDA) Research Projects System (REEport): 

    Manage USDA REEport database as a site administrator for UT Extension. Review projects as well as progress and final reports for compliance prior to submitting to USDA.  Interact with staff at USDA to troubleshoot database issues.Accumulate and analyze data, working directly with the Extension Budget Director and other departmental personnel, in verifying and categorizing required financial and FTE information to develop annual financial report required for all USDA NIFA projects housed in REEPort.Submit financial report electronically to USDA prior to the deadline, reconciling any differences prior to submission.


    Education/Experience: A Bachelor’s Degree in accounting or finance is required.  Other business field Bachelor’s Degrees will be considered with three or more years of work experience in sponsored projects accounting. 
    Knowledge, Skills and Abilities:  Extensive working knowledge of financial and cost accounting standards and OMB Uniform Guidance; Extensive knowledge of, or ability to become conversant with, university fiscal policies and procedures; Ability to prioritize and manage a high-volume of complex projects simultaneously to meet deadlines in a fast-paced environment; Ability to provide excellent customer service with a commitment to exceptional quality; Ability to think analytically, quantitatively, creatively, and strategically; Ability to be a team player who works well collectively and collaboratively; and Ability to communicate effectively, including active listening skills.

    Education/Experience: MS Degree; Post award fiscal management of grants and contracts at a higher education institution; Working knowledge of accounting principles for higher education institutions; and  Experience and familiarity with enterprise financial software systems.Knowledge, Skills and Abilities: Knowledge of UT fiscal policy, human resource and research policies; Knowledge of SAP and/or Cayuse; and Advanced spreadsheet and data base management skills.



Please complete the online application.  Attach the following electronic documents to the application:

•             Curriculum vita or resume;

•             Letter of interest;

•             Official transcript(s) showing degree(s) conferred.

Please apply online by clicking this link:   External Applicants         

     UT Extension                         Phone:             (865) 974-7245

     212 D Morgan Hall                Fax:                 (865) 974-0882

     Knoxville TN 37996-4525    

E-mail:         [email protected]   

Web Site: 

Job: Other Professional
Primary Location: US-Tennessee-knoxville
Organization: Administration - Ext
Schedule: Full-time
Job Posting: May 4, 2022, 1:19:48 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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