Special Selection Applicants: Apply by 03/08/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will remain open until filled
Under general direction of the Director of Construction Projects Department, the Senior Project Manager (PM) is accountable to deliver capital and non-capital projects on schedule and within the established budget while managing the scope of the project to meet the most appropriate needs of the Client. The Project Manager simultaneously organizes, plans, and controls the design, construction, and fit-up for multiple projects across multiple timelines. Types of projects include renovations, new facilities, infrastructure, and site work; with the majority of projects in OSHPD 1 facilities. Specific tasks include evaluating existing building conditions, meeting with User groups to obtain specific project objectives, preparation of program definition, conceptual space planning and design, cost estimating, project schedules, and preparation of Project Charters for presentation and approval.
The Project Manager is the liaison between all stakeholders. They are responsible for coordinating the activities of the Clients, design professionals (architect, engineers, etc.), contractors, vendors, inspectors, regulatory and others individuals associated with the project. They will ensure the compliance of all state agency requirements, working closely with our internal and external officials for CDPH and OSHPD. The Project Manager will act independently, exercising sound judgement in their approaches, techniques, and methods to deliver projects. They will responsibly communicate with our Clients and Leadership on project status related to scope, schedule, cost, and quality.
- Meet with Users to help define project scope and program; managing that program to assure the project meets client needs.
- Manage the collection of program data, including space and adjacency needs, functional requirements, operational workflows and goals, equipment needs and forecast staffing.
- Establish expectations and a plan for ongoing communication and coordination between project stakeholders, focused on budget and schedule to ensure we are meeting the goals of Users and Health System at large.
- Provide pre-design services, including site analysis, existing building investigation, program development, Rough Order of Magnitude (ROM) estimates, preliminary schedule development, conceptual design/plans, and a Project Charter. This package will be the presentation to our Capital Project Review Committee (CPRC) for review and approval.
- Existing building investigations will be conducted including site walks and coordination with Facilities Engineering. You will analyze facility conditions related to current applicable code, regulatory requirements, requested and future program, health standards, and funding requirements.
- Research and troubleshoot potential problems and consult with Users and project stakeholders on your findings about constructability, operational alternatives to a construction project, and potential value engineering.
- Create projects in our project management application (ProCore), uploading schedules, budgets, and all related documents. All documents will live and be maintained on ProCore and it will be used for updating and reporting out status as required by Users, project team, and UC San Diego Health Leadership.
- Develop ROMs and budgets by leveraging historical data, accepted building trade information, and collaborating with internal stakeholders. ROMs and estimates will include labor hours, materials, preliminary schedules, means and methods, hard construction costs, and project soft costs.
- Will use their knowledge of estimating to review contractor BID budgets to ensure they are accurate and capture the full project scope.
- Hire and manage architectural and engineering firms to develop full project definitions, coordinate and produce construction documents, provide construction administration, and close-out services.
- Prepare consultant contracts and authorizations, establish priorities, ensure adherence to UCOP policies and procedures, evaluate work, and approve payments.
- Oversee independent reviews of design and construction documents for adherence to applicable codes, programs, Health design standards and agency requirements. These may include outside estimate review, value engineering, and constructability assessments.
- Develop criteria and performance specifications required to meet our unique operating and building safety requirements.
- Ensure that plans and specifications conform to all codes and regulations related to the Office of Statewide Health Planning and Development (OSHPD) and State Fire Marshal (SFM) code and policy requirements for hospital and clinical construction.
Bid & Construction:
- When required, manage the preparation of Request for Proposals (RFPs) and Request for Qualifications (RFQs), and will direct the pre-qualification process of potential bidders.
- Oversee preparation of bidding documents by design professionals, coordinating bidding process with our contracts team in conformance to University policies and procedures.
- Directly responsible for the administration of contracts and the contractor’s schedule and budget.
- Final approval of submittals, RFIs, negotiation and approval of change order and payment requests, and punch list items.
- Represents the University and Health System on site, monitoring contractor operations for conformance to contract documents and applicable codes. They support and monitor work of inspectors and actively assist contractor and design team in the resolution of technical and procedural issues.
- When required, coordinate with Regulatory staff to assemble all documents required for licensing with California Department of Public Health (CDPH).
- Provide operational and performance testing (commissioning) of building systems like HVAC, electrical systems, fire and life safety systems, diagnostics, telecom and information technology, and patient monitoring.
- Provide record drawings to Facilities Management, Facilities Engineering, and Campus Planning.
- Coordinate with Finance staff to ensure all deliverables have been received, payment requests have been processed and accounts have been closed out.
A Bachelor's Degree in architecture, engineering, construction management, business, healthcare administration or related area; and/or equivalent combination of experience/training.
Five (5+) or more years of project management experience, preferably managing construction projects in an OSHPD 1, acute care hospital environment.
Experience and knowledge of building and construction, design, engineered systems, construction contract administration and California Building Codes, including advanced understanding of industry practices, or deep expertise in a highly specialized and critical discipline.
Thorough working knowledge of design, building and construction, contract administration, and full understanding of industry practices. Demonstrated experience of current project and construction costs and with industry standard cost estimating. Must have financial skills to develop and manage project budgets.
Comprehension of California Building Code, Americans with Disabilities Act (ADA), Office of Statewide Health Planning and Development (OHSPD), California Department of Public Health (CDPH), State Fire Marshal (SFM), and policy requirements for hospital construction.
Ability to work effectively with diverse User groups and departments, and be responsive to their needs. Excellent communication skills that demonstrate you are an effective, courteous, and diplomatic professional and can interact with a highly diverse population.
Outstanding soft skills in problem recognition, avoidance, and issue resolution.
Familiarity with design and construction contracts, contract law, public contracting code, and construction claims procedures. Ability to draft agreements consistent with Regental Policy.
- Ten (10) years of experience in construction management and/or supervision.
- Architectural, engineering or general contractor's license.
- Experience working in an academic medical center setting.
- Familiarity with the UCOP Facilities Manual, policies, and procedures.
- Experience with medical imaging modalities.
- Familiarity with California Public Contracting Code and Prevailing Wage requirements.
- Estimating and construction administration experience.
- Hospital experience/knowledge of hospital infrastructure.
- Must be able to work various hours and locations based on business needs.
- Employment is subject to a criminal background check and pre-employment physical.