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Project Manager (Administrative Analyst/Specialist - Exempt II) - Capital Planning, Design, and...

San Francisco State University
San Francisco

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job no: 510918
Work type: Staff
Location: San Francisco
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Working Title

Project Manager

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected]

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


Capital Planning, Design and Construction

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0)

Work Schedule

Monday - Friday 8:00am - 5:00pm

Anticipated Hiring Range

{$5,834.00 - $6,250.00 Per Month} {$70,008.00 - $75,000.00 Annually}

Salary is commensurate with experience.

Position Summary

Under the direction of the Director of Capital Project Management, the Project Manager manages the development and implementation of Major Capital Outlay, Minor Capital Outlay, Minor Alteration, and Hazardous Materials Abatement projects. The Project Manager coordinates these projects throughout their various phases - schematic, preliminary, and construction documents, bidding, construction and occupancy — by ongoing and timely communication with university representatives, off-campus design consultants and contractors. The Project Manager assists the Director of CPM to define project, develop a set of tasks to implement the project, coordinate and monitor the work involved in the tasks, and deliver a completed project on time and within the prescribed budget constraints. This position is required to interface with a variety of Colleges and Departments including Faculty, Staff and Administrators, Chancellor’s office officials, as well as Federal, State and local agencies, and a variety of vendors and contractors.

Position Information

Project Coordination - Coordinates and monitors work in progress of design professionals and contractors.Works with all project participants, clients/users, architects, consultants, cost estimators, construction managers,inspectors, code enforcement agencies, and contractors. Participates in preparation and administration ofagreements between the University and design professionals/contractors. Be sufficiently familiar with allagreements between the University and design professionals/contractors. Alerts Director of CPM to any lack ofinformation and project issues that may affect the project schedule and/or budget. Under direct supervision ofDirector of CPM the coordinator is responsible for the contract administration of construction projects. Client Coordination - Works with building users, University colleges and departments; obtains approvals anddecisions from the client (user) in timely manner that allows the project to flow smoothly and quickly througheach phase of design and construction. Alerts the Director of CPM to any change in scope, lack of information, ordecision from clients that may affect the project schedule or budget. Inspection and Documentation - Arranges for timely submission of documents for in-house and client (user)milestone progress reviews. Coordinates and conducts reviews of the projects on a timely basis with desinger andconsultants, construction manager and inspectors to ensure proper coordination and beneficial input from projectteam members. Project Closeout - At closeout of each project: prepares project history data including construction analysis,special design features, evaluation feedback for future projects, and other pertinent data and reports. Other duties as assigned

Minimum Qualifications

• Assess, formulate, and evaluate the impact of recommended or implemented policies or programs from a strategic and operational perspective.

• Regularly participate in planning and development activities and, as required, exercise independent determinations of methods to meet programmatic or administrative goals. This includes exerting influence over key objectives and longer term goals of the university department, with high visibility and broad impact bearing on both the department and the full campus community;

• Exercise independent determination of the best approaches to ensure project success within organizational priorities.

• Use appreciable judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures;

• Use appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues.

• Work is reviewed against overall goals and objectives, with full accountability for results.

• Ability to work with representatives from public and private entities and handle potentially sensitive situations.

• Demonstrated consultative skills in working with internal and external constituent groups.

• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

• A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Preferred Qualifications

• Associate and/or Bachelor’s degree and/or equivalent training in architecture, engineering or equivalent

• Five (5) years of education, training, and experience commensurate with the requirements of this position.

• Knowledge of building and safety codes and understanding of construction and operational work practices.

• Ability to work in an environment of demanding pressure and short deadlines.

• Ability to prepare construction and contract documents, project estimates and ability to relate technical problems of design and construction.

• Working knowledge of operational and fiscal analyses and techniques. Ability to perform business math, analyses budgetary data, and makes accurate projections.

• Expertise data management programs, Internet use for research, and Microsoft Programs (i.e. Excel, Word, etc.).

• Expertise on English language grammar, spelling, punctuation, and syntax; through knowledge of office methods, procedures, and practices.

• Experience working in the maintenance or construction department of an institution of higher education. Ability to Interpret and apply a wide variety of complex procedural policy applications to students, the public, and other campus employees.

• Must possess a valid, unrestricted California Driver’s License.

• Must pass a background check prior to receiving permanency status.

• Construction Management Certification.


Work schedules for this position may vary in order to accommodate the operational needs of the University. Ability to work in construction site.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.


Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Employment Requirement

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to [email protected].

Additional Information


Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: February 22, 2022 (9:00 AM) Pacific Standard Time
Applications close: Open until filled

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