HR MANAGER

Employer
University of Washington
Location
Seattle, WA

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Employment Type
Full Time
Institution Type
Four-Year Institution
HR MANAGER Req #:203283Department:ENVIRONMENTAL AND OCCUPATIONAL HEALTHJob Location: Seattle Campus Posting Date:02/20/2022 Closing Info:Open Until Filled Salary:Salary is commensurate with education and experience. Shift:First Shift As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The UW Department of Environmental and Occupational Health Sciences (DEOHS) is seeking a full-time Human Resources Manager to manage department graduate and undergraduate student funded appointments, contribute to post-doctoral fellow appointments, and serve as a back-up for staff and faculty appointments. The HR Manager reports to the department’s senior Human Resource Manager and is a member of a five person team (department Administrator, three Human Resource Managers including this position, VISA specialist).

DEOHS is a medium-sized academic and research department housed in the School of Public Health. DEOHS has 40 primary faculty, with 4 joint departmental appointments housed in other UW departments, as well as 120+ annual faculty appointments. DEOHS has approximately 80 graduate students pursuing doctoral and master level degrees, as well as 50 undergraduate students. There are currently 10 senior fellow appointments, several of whom have international status. The Department also houses approximately 120 staff members, classified and professional. DEOHS is unique given a state funding appropriation, $8M per year, to allow a training and service based focus on the prevention and intervention of injuries and illness among Washington state workers. Faculty in the department are fully engaged in instruction and mentoring, research grant acquisition (over $20M per year), and service activities with the state of WA. As a laboratory-based science department, faculty, students, and staff are co-located in two primary on-campus facilities.

The HR Manager works with the DEOHS Office of Academic Services leadership (OAS), faculty, students, and staff to manage the paid appointments throughout the academic cycle of the students’ experience. The HR Manager analyzes, interprets, tracks, and responds to dynamic state and federal laws/regulations, union contract requirements, and the varying needs of department compensated student effort.

Manage Graduate and Undergraduate Students Appointments:

  • Manage appointment cycles for about 140 graduate and undergraduate student employees in the UW compensation system, Workday. Appointments include hourly, quarterly and annual appointments tied to research and teaching assistant roles, training grant stipends, and hourly positions.
  • Conduct all the pre-hire activity and perform all trouble shooting and problem resolution for student appointments.
  • Provide expertise regarding student appointment features using new and existing networks of supporting system representatives including the Integrated Services Center, Benefits Office, Graduate School, Student Fiscal Services, and others.
  • Advise students, employing units, faculty mentors, and staff management regarding hiring options allowable under the collective bargaining agreement, as well as state and external funding guidelines.
  • Counsel students regarding funding options within the variable financial sources at the UW and serve as one of the OAS point people to assess options, ensure compliance, and liaison with department leadership regarding potential funding limits and potential student hardships.
  • Work with OAS Manager to submit applications with the student or on their behalf for central UW scholarships and other funding opportunities.
  • Independently process quarterly RA offers and job descriptions including development of offer letter with faculty.
  • Manage TA positions (annual about 25 positions) including application, selection and hire process working closely with faculty and OAS leadership.
  • Develop job descriptions and offer letters to applicants and communicate to those not selected.
  • Track student support over time and serve as the data contact for department and external units for use in non-compete and competing training grant submissions
  • Perform student tuition payment set-up in the Student Database System and train other department staff on activity. Serve as department expertise in the System.
  • Provide information to the OAS leadership team regarding student addressing union requirements and health insurance coverage.
  • Provide expertise regarding student funding options during the annual graduate student admission process.
  • Write funded admissions letters with detailed information regarding support level and non-funded level.
  • Contribute to the development and modifications regarding department funded ASE appointments, selection criteria, diversity consideration, and other factors.

    Support Faculty, Staff and Post-Doctoral Fellow Appointments:

  • Manage faculty appointments for annual instructors generating the appointment packets, uploading into Workday and performing costing allocations.
    Provide back-up to the HR manager team for faculty Workday processes.
  • Work with the department faculty and communication team to up-date faculty webpages.
  • Generate staff correspondence regarding salary changes.
  • Provide back-up to post-doctoral fellow appointment management.

    Other Department HR Activities

  • Participate in department HR team activities and school level meetings and trainings
  • Provide support for the department’s diversity, equity and inclusion (DEI) work, including participating in department and school committees and workgroups addressing recruitment and retention of diverse faculty and staff.
  • Contribute to the HR team to conduct required pre- and at-hire activities (I-9 and vaccine validations)
  • Contribute as needed to event planning and implementation, including faculty hiring, staff appreciation, and student recognition among other events.
  • Contribute to on-boarding materials and communication development for faculty, staff, students and fellows.
  • Contribute to on-going workflow assessment and improvements for department HR processes and procedures.

    Requirements:

  • Bachelor’s Degree in Social Sciences, Administration, Business, Human Resources, English, or related field and two years of relevant experience. Experience working with a large, structured personnel system.
  • Proven ability to work effectively in a deadline driven environment. Diplomatic and articulate communication style.
  • Excellent verbal and written skills.
  • Knowledge of and facility with Microsoft Office products.
  • Demonstrated collaborative work style - belief in partnering, information and resource sharing.
  • High level of accountability with a sense of ownership, and is passionate about attaining goals and surpassing expectations.
  • Respects cultural differences and success in working with diverse populations.
  • Demonstrated ability to work independently, problem solve, and work effectively with all levels of an organization.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    Desired:
  • Experience with Workday.
  • Experience supporting human resources operations in an academic setting, and in an environment combining academic with research personnel.
  • Knowledge of University guidelines and procedures impacting student employment

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].

    COVID-19 VACCINATION REQUIREMENT

    Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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