Job no: 510224
Work type: Staff
Location: Sonoma
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Application Process

This position is open until filled. For full consideration, please submit an application, along with a cover letter and resume.

Please review the position description listed above for full scope of responsibilities and qualifications.

Job SummaryReporting to and under the direct supervision of the Vice President for Advancement, with additional lead work direction from the Executive Assistants within University Advancement and the Office of the President, the Administrative Coordinator performs a variety of administrative duties in support of the administrative operations of University Advancement and the Office of the President. The incumbent oversees administrative and clerical operations of the executive suite and performs a variety of general office, clerical, reception, and secretarial duties and provides day-to-day administrative support for University Advancement and the Office of the President. The incumbent is responsible for providing coordination support for implementation of high-level University events. The incumbent works independently and in collaboration with the staff and work is supervised in terms of overall accomplishments. The incumbent provides support in administration of and improvements to operational policies and procedures; provides information on a wide variety of complex policies and procedures relating to the office and the University. In addition, the incumbent provides work direction, training and recommendations for hiring of student support staff; and provides and coordinates administrative support as needed. Contacts involve interaction with all levels inside and outside the university. The incumbent demonstrates outstanding customer service to students, staff, faculty, and visitors, while working in a professional, fast-paced environment.

Key QualificationsThis position requires a high school degree or technical/vocational program and a minimum of three years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. The incumbent must have a thorough knowledge of standard office systems and the ability to use a broad range of standard office technology to support duties of the position. Fundamental written and oral communication skills, including a sound foundation and working knowledge of English grammar, spelling and punctuation required. Intermediate proficiency with computers and Microsoft Office required. Knowledge of Google Suite is preferred. A working knowledge of spreadsheets, software programs, and database systems is highly preferred.

Salary and Benefits

Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,792- $4,192 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored.

Supplemental Information

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption and thereafter comply with routine campus testing requirements. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. To learn more about the vaccination requirement at Sonoma State, please visit: https://covid19.sonoma.edu/vaccine-requirement-information.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

For questions related to the application process, please reach out to hr@sonoma.edu. The ADA Coordinator is also available (hraccommodations@sonoma.edu) to assist individuals with disabilities in need of accommodation during the hiring process.

Advertised: February 18, 2022 (7:00 AM) Pacific Standard Time
Applications close: Open until filled