Administrative Assistant, TRIO Programs

Gulf Coast State College
Panama City, FL

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Employment Type
Full Time
Institution Type
Four-Year Institution
Job Title:

Administrative Assistant, TRIO Programs

Job Description:

This job description is a general description of the essential job functions. It is not intended as an employment contract, nor is it intended to describe all the duties someone in this position may perform. All employees of Gulf Coast State College are expected to perform duties as assigned by Gulf Coast State College supervisory/management personnel, regardless of job title or routine job duties.
This position is sensitive and will require a criminal background check.
Notice of E-verify participation.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The ability to work flexible hours and regular attendance at work are essential functions of this position. The ability to travel locally and out of town on college related business may be required. The primary functions of this position are to perform secretarial and clerical tasks relating to the support of the TRIO programs (UB, EOC, SSS).

Essential Duties Summary:

Provide clerical and administrative support to the TRIO UB, EOC, SSS programs.Receive, distribute, and handle incoming and outgoing mail and correspondences.Maintain inventory of supplies and materials for daily operations and submit office supplies list to the TRIO Director for processing.Arrange monthly staff/program meetings and take notes or minutes when needed.Assist with facility arrangements – calling plumber, AC repair etc.Prepare and process monthly time sheets and attendance reports.Create and maintain student files.Update telephone directory and emergency contact list as needed.
Collect and submit reports for the TRIO programs.
Assist in research and data collection as needed.

Required Qualifications:

High school diploma or equivalency required.
Communication skills and knowledge of windows applications required.
Strong computer/typing skills and organizational skills.

Preferred Qualifications:

Associate Degree preferred.
Prior experience working with TRIO programs or working with disadvantaged students preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear. The employee is frequently required to use hands to finger, handle, and feel. The employee is regularly required to walk and reach with hands and arms. The employee may be required to lift and/or move up to 20 pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance vision, and ability to adjust focus as well as ability to determine the color of objects.

Full Time/Part Time:

Full Time

Posting Number:


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Open Until Filled:


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