Senior Accountant

Santa Clara University
Santa Clara, CA

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Position Title:Senior Accountant

Position Type:Regular

Salary Range:

$66,600 - $78,300; commensurate with experience

Pay Frequency:AnnualA. POSITION PURPOSE

The position is responsible for managing the accounting cycle for the University’s contribution (gift) revenue by completing timely reconciliations and analysis for gift revenue accounts, gift clearing accounts and pledge accounts receivable. The position records accounting transactions for investments and charitable remainder trusts and annuities. The position supports the University’s annual audit, preparation of financial statement footnotes, and preparation of reports to support the University’s income taxes. This position also serves as a Finance liaison to various University departments. This position assists with reporting needs related to Gifts and Endowments.


A. Manage the University’s gift revenue cycle and provide reconciliations for gifts, pledge receivables and reserve accounts.

1. Reconcile various types of gifts such as cash, stocks, pledges, gifts in-kind, and other gift types and gift clearing accounts recorded in the Workday Financial system to the Gift Processing system (CLARA).

2. Coordinate with the Development Office to resolve issues and improve business processes.

3. Analyze Development gift write-offs and impact to pledge reserves.

4. Reconcile and monitor gifts in holding funds. Coordinate with Gift processing office when gifts need to be moved out of holding funds to specific designations. Ensure gifts to an Endowment Fund are moved out of the holding fund before quarter close.

5. Reconcile gift revenue reports from CLARA to the Workday general ledger.

6. Review new gift agreements and amendments requests thru University Relations (UR) service desk. Develop and maintain a checklist of critical review items.

7. Assist with new Gift fund set-up in Workday and Fundriver Endowment system.

8. Perform quarterly Endowment gifts reconciliation and analysis.

9. Assist with requests or questions related to Gifts from other departments.

B. Charitable remainder annuity and trust administration and accounting

1. Administer all activity of annuity, trust and life income funds.

2. Work closely with Development Office to ensure accurate recording of new bequests.

3. Record quarterly accounting transactions based on reports from Kaspick.

4. Record annual annuity liability adjustment and contribution adjustments for new annuities.

5. Account for donor designated fund program.

6. Complete and submit annual report to the department of insurance and file tax returns associated to trusts on a timely basis.

7. Prepare annual annuity rollforward.

C. Support the accounting and reporting of investments

1. Assist with recording and reconciling all alternative investment transactions in the general ledger.

2. Balance all investment statements to the general ledger on a monthly basis.

3. Analyze and record investment transactions in the general ledger to ensure proper accounting treatment of non-endowment/operating investments.

4. Update the Alternative Investment K-1 checklist and compile all the K-1s to be provided to our tax advisor.

5. Update the Alternative Investment cost & market value analysis spreadsheet and all other related analyses.

D. Support the annual financial statement audit and prepare audit schedules

1. Analyze and propose the appropriate reserve and discount to apply to pledges receivable using multiple inputs. Create journal entry and draft related financial statement footnote.

2. Review, prepare, and coordinate responses to auditor requests and collect supporting documentation.

3. Review gift in kind and art object donations on a quarterly basis to determine which gifts to capitalize and which to expense. Prepare related journal entries.

4. Prepare summary of past due pledges on a quarterly basis to facilitate discussion with University Relations management.

5. Prepare financial statement footnotes schedules for “contributions receivable from related parties” and “concentration of credit risk.”

E. Support University Form 990 income tax preparation

1. Prepare contribution related schedules to support the tax return, specifically Schedule A, B, G, and Schedule M.

2. Prepare other tax schedules as assigned.

F. Provide financial support and analysis to the Law School, Property Management, University Relations and other departments as assigned

1. Analyze data to provide meaningful information to managers to support business decision making.

2. Process department journals (FTARs), ensuring compliance with accounting guidance and University procedures.

3. Assist each department in their annual close process.

4. Reconcile property lease and security deposit liability account.

5. Other ad hoc analysis as required by departments or the University Finance Office.

G. Provide assistance for reporting needs

1. Prepare recurring reports related to Gifts and Endowments.

2. Assist with ad hoc requests and questions about Gifts and Endowments.

3. Analyze and prepare necessary transfers for Gifts and Endowments.

H. Other Duties

1. Prepare financial management reports and year-end audit schedules as needed.

2. Work with others to ensure related processes flow effectively and efficiently.

3. Utilizing available technology, review policies and procedures and propose changes to improve effectiveness in executing responsibilities.

4. Continue to develop expertise with available technology

5. Student staff supervision as needed

6. Other tasks as assigned


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.


  • Excellent computer skills (Excel, Word, Access, etc.)
  • Ability to analyze data and present in a meaningful format to facilitate decision making
  • Experience with large ERP system such as PeopleSoft, Workday, or Oracle preferred
  • Data query knowledge preferred


  • Excellent oral and written communication skills
  • Ability to work well independently
  • Strong speaking and presentation skills
  • Strong analytical and problem-solving skills
  • Excellent interpersonal skills


  • Proven problem-solving and analytical skills, including the ability to identify a problem, develop a solution, and implement that solution in cooperation with others or independently.
  • Ability to work on multiple projects simultaneously, set priorities, and meet deadlines as required.
  • Strong customer service focus with an emphasis on outreach to departments; ability to listen to and understand the unique needs of each department
  • Possess a high degree of initiative, attention to detail and follow through, as well as ability to adjust to changing requirements and priorities.
  • Commitment to understand and willingness to support Santa Clara University’s distinctive Jesuit educational vision and institutional values of competence, conscience and compassion in pursuit of its mission and goals


  • Bachelor’s degree required. Accounting, Finance or other business field preferred.

5.Years of Experience

  • 5 years of relevant experience in accounting and/or finance required.


The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

  • Considerable time is spent at a desk using a computer terminal.
  • May be required to travel to other buildings on the campus.
  • May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
  • May be required to occasionally travel to outside customers, vendors or suppliers.

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

  • Typical office environment.
  • Mostly indoor office environment.
  • Offices with equipment noise.
  • Offices with interruptions.
EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Jenna Elliott, Interim Director of Equal Opportunity and Title IX, 408-551-3043, , Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.


Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.

Santa Clara University requires all employees to be fully vaccinated against COVID-19. This mandate allows for limited exemptions.

Santa Clara University does not sponsor work visas for staff positions. If hired, individuals must independently provide proof of their eligibility to work in the United States.

Santa Clara University offers a comprehensive benefits package for benefit eligible employees with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families. Visit our benefits page for more information.

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