HOPE Services Budget Analyst - Administrative Analyst/Specialist Exempt I

California State University, East Bay
East Bay

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job no: 510614
Work type: Staff
Location: East Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Salary and Benefits

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897.00/month to $5,474.00/month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Under supervision from the Director of Recreation and Student Wellbeing, the HOPE Services Budget Analyst supports administrative functions for Pioneers for HOPE and basic needs initiatives. The incumbent will oversee and perform budgetary, billing, accounting and procurement functions. The HOPE Services Budget Analyst collaborates with the Director and departmental staff to develop budget projections, monitors grant awards, donations, and maintains associated departmental records.

Incumbents work closely with the Director to maintain payroll and employee data including student assistant rosters, new hire onboarding, payroll submissions, and separation documents for Pioneers for HOPE. The HOPE Services Budget Analyst serves as department timekeeper, and liaison for payroll, Human Resources, and Office of Research & Sponsored Programs related issues for student assistants.

The HOPE Services Budget Analyst supports the Director and Pioneers for HOPE staff in the development, implementation, and evaluation of wellbeing strategic initiatives including learning outcomes, student employee training, and the university wellness coalition. Additionally, incumbents support events and activities including implementation of virtual programs, website updates, and tracking/reporting student contacts.


Pioneers for HOPE Budget Tracking and Reporting:

  • Maintain fiscal monitoring of the Pioneers for HOPE budget including general fund allocations, grant awards, CPOs from the Chancellor's Office, GI2025 funding, donations, and departmental expenditures.
  • Collaborate with the Director and HOPE Services Coordinator to support fiscal tracking for emergency assistance services: financial awards, meal swipes, emergency supplies, etc.
  • Generate fiscal projections, as well as predict the effect of changes in support services.
  • Ensure budget transfers are correctly facilitated and monitored.

Departmental Purchasing and Procurement

  • Coordinate procurement functions for Pioneers for HOPE including monitoring of requisitions, purchase orders, purchases for daily operations, food pantry supplies, emergency housing supplies, etc.
  • Ensure timely processing of invoices, check requests, purchase card reports, travel transactions, etc.
  • Researches and analyzes sources cost effectiveness of items for food pantry, clothing closet, toiletries, and other basic needs supplies.

Pioneers for HOPE Administrative Support

  • Serve as liaison for payroll, Human Resources, and Office of Research & Sponsored Programs related issues for student assistants.
  • Ensure timely processing of Student Employment Action Forms (SEAFs) and FTE Forms for grant funded positions.
  • Monitor Federal Work Study funds for individual student assistants and departmental allocations.

Support Pioneers for HOPE Daily Operations & Other Duties As Assigned

  • Participate in trainings to enhance staff knowledge of customer service, facility policies/procedures, usage of membership management software, and general team cohesion.
  • Support development, implementation, and evaluation of HOPE events and activities.
  • Maintain tracking and reporting for student contacts – attendance at events, website/social media analytics.
  • Other duties as assigned.

Required Qualifications

  • Possess excellent organizational and time management skills
  • Ability to establish and maintain cooperative working relationships with students, staff and faculty
  • Ability to prioritize work, multi-task, and meet deadlines
  • Strong verbal and written communication skills
  • Ability to work and thrive in an environment with diverse demands
  • Ability to take initiative, plan, organize, coordinate and prioritize in an environment with competing priorities.
  • Ability to demonstrate sensitivity and commitment to issues of diversity
  • Ability to work both independently and collaboratively
  • Ability to interpret, organize and present information, ideas and recommendations in a variety of written and presentation formats
  • Ability to research, interpret and take action based on an understanding of complex policies and procedures
  • Sound judgment and discretion in applying administrative policies
  • Ability to lead and complete projects in a well-organized and efficient manner
  • Ability and willingness to learn quickly the general practices, methods and procedures applicable to university administrative operations.
  • Proficient in Microsoft Word, Excel, Powerpoint and Google Suite.

Minimum Qualifications

Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Skills and Knowledge

  • Bachelor's degree in Accounting or Finance, or a related field
  • Three (3) years of experience in the maintenance and review of budgetary and fiscal record

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html


Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

CSU Vaccination Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [email protected].

Advertised: May 02, 2022 (10:10 AM) Pacific Daylight Time
Applications close: Open until filled


California State University, East Bay is known for award winning programs, expert instruction, small classes, a highly personalized learning environment—and a choice of more than 100 career-focused fields of study. With two scenic campuses—one in the Hayward Hills overlooking San Francisco Bay and the other in the Concord foothills of Mt. Diablo—plus a professional center in dynamic downtown Oakland, Cal State East Bay is where all your possibilities come into view.

Cal State East Bay offers a beautiful and inspiring setting for career exploration. With three spacious campuses nestled in the East Bay—one in the Hayward hills with spectacular views of the San Francisco Bay, one in cosmopolitan downtown Oakland, and the other in the scenic Concord foothills of Mt. Diablo—you are in the heart of the cultural, technological, and educational center of California.

As a faculty, staff or administrator, you will enjoy challenging and meaningful career opportunities in a wide range of disciplines along with competitive compensation, excellent benefits, and potential for advancement. You will also be a part of an award-winning institution. Cal State East Bay has received praise from two of the country’s most respected evaluators of universities and colleges. In 2008, CSUEB was recognized as a “top-tier” institution among master's-granting universities in the West by U.S. News & World Report's annual “America's Best Colleges” guide. And, the Princeton Review selected Cal State East Bay as a “Best in the West” college for the fifth consecutive year. You can be sure that as a member of one of the nation’s most diverse universities, you will benefit from the vibrant academic and cultural community whose ideas are shaping the 21st century.

Distinguished Faculty

You can make your own contribution to our award-winning University by joining other distinguished scholars and researchers. Cal State East Bay has garnered national acclaim for the excellence of its faculty. Our location in the midst of the vibrant San Francisco Bay Area enables us to attract committed faculty members who are not only recognized experts in their fields, but are often world-renowned in their disciplines, including the fields of business, technology, public service, the arts, and education. You can view all of our tenure-track, full-time, part-time and temporary faculty openings, which are updated daily.

Dedicated Staff and Administrators

Our staff and administrators are passionate about providing a rich and rewarding learning experience for all the students at Cal State East Bay. If you are interested in joining our dedicated team of professionals, browse our current staff and administrative job postings.

Commitment to Diversity and Equal Opportunity

Cal State East Bay is an Equal Opportunity Employer. As one of California’s most multicultural universities, faculty, staff, and administrators at CSUEB are fully committed to creating an environment where a diverse population can thrive in an atmosphere of tolerance, mutual respect and civility without regard to race, color, religion, national origin, gender, sexual orientation, veteran status, or any other personal characteristics or beliefs. To learn more about our commitment to diversity and Equal Opportunity, visit our Diversity and Equal Opportunity Web site.

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