Gift Administration Analyst

University of California, San Francisco
North Beach (SF)

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Employment Type
Full Time
Institution Type
Four-Year Institution
Job Code and Payroll Title
Job Summary
UCSF has an open role for a Gift Administration Analyst. This position plays a critical role in the acceptance and processing annually of more than 50,000 donations to UCSF representing more than $600 million in private support revenue.

Responsibilities of the position include:
  • Review and processing of gifts, ensuring that required documentation is complete and that gifts are accurately  recorded and allocated.
  • Responding to information requests from donors, fundraisers, faculty, and staff - Updates complex database records of donors and alumni to the highest standards of quality
  • Assist other members of the gift administration team with gift and biographic data analysis and processing
  • Take on a lead role in an area of specialization (stock and wire transfers, matching gifts, online giving, workplace giving, biographic data management) and provide backup services for additional areas of specialization
The ideal candidate will be detail oriented and analytical, able to determine appropriate handling of gifts with sometimes limited information; ability to flexibly prioritize work and manage multiple assignments simultaneously while adhering to deadlines; work independently on problem-solving and analytical projects and assignments, ability to understand and follow directions and complex policies and procedures. Ability to handle confidential personal and financial data, have knowledge of or ability to learn UC gift policies and IRS regulations regarding charitable gifts.
Req Number
Job Title
Gift Administration Analyst
Employee Class
Shift Length
8 Hours
Additional Shift Details
M-F, 8am to 5pm, some overtime may be required
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Job Category
Professional (Non-Clinical)
Required Qualifications
  • Bachelor's degree in related area and / or equivalent experience / training
  • Minimum 1+ years of related experience
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff and faculty
  • Solid organizational skills and ability to multi-task with demanding timeframes
  • Ability to use discretion and maintain confidentiality
  • Ability to use sound judgement in responding to questions and concerns
  • Ability to implement and monitor internal control principles and systems
  • Proficiency in Microsoft Office suite

Preferred Qualifications
  • Three to five years of work experience in a related position
  • Knowledge of UC, IRS, and CASE guidelines for the acceptance and management of philanthropic donations

Position Type
Full Time
Department Name
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Department Description
The Benioff Children’s Hospital (Oakland) Foundation, UCSF Foundation and the Office of University Development and Alumni Relations (UDAR) are responsible for fostering and strengthening the campus outreach efforts to BCH-Oakland and UCSF constituents and for garnering private support for BCH, UCSF Health, and the campus.

In raising private support, UDAR identifies, qualifies, solicits, and stewards donors for the schools, medical centers, departments, and programs on campus. It is also responsible for formal acceptance and administration of all private gifts to the university through The Regents, the UCSF Foundation, and the BCH-Oakland Foundation; and for managing all alumni relations activities, campus support group activities and campus events.

The UDAR office staffs the UCSF Foundation and, through a management services agreement, provides development and management services to the BCH-Oakland Foundation. The office is responsible for the management of Foundation gift and endowment assets, providing operations support for the endowment investment program carried out by the UCSF Foundation Investment Company.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.
North Beach (SF)

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