Admissions Processing Specialist

Employer
Western University of Health Sciences
Location
Pomona, CA

View more

Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:

S01052

Position Title:

Admissions Processing Specialist

Position Status:

Full-time

Campus:

Western University Campus-Pomona, CA

Department:

1901-College of Dental Medicine

Job Summary:

Provides Enrollment Management support by processing admissions data, maintaining data integrity, and supplying accurate and timely data to stakeholders.

Knowledge, Skills and Abilities:

Individuals must possess knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

1.Good verbal and written communication skills. Must be able to effectively interact with administration, faculty, students, staff, and outside contacts.

2.Excellent computer skills required. Experience with Slate preferred.

3.Skill with scanner, copy machine, printer, and telephone operation.

4.Ability to handle detail-oriented assignments with accuracy and maintain confidentiality

5.Basic mathematical skills.

6.Good time management and organizational skills and ability to prioritize effectively.

Required Qualifications:

Education: Any combination of education, training or experience equivalent to an Associate’s Degree that provides the required knowledge, skills and abilities.

Experience: 1-3 year’s clerical experience.

Preferred Qualifications:

Experience with Slate software preferred.

Experience in a University and/or Recruitment/Admissions office setting preferred.

List comments regarding work hours:

Typically Monday through Friday 8:00am to 5:00pm.

Posting Date:

02/15/2022

Open Until Filled:

Yes

Job Duty:

Manages the application and PDF data loads from WebAdMIT for designated programs. Coordinates with Supervisor to adjust data load processes as necessary.

Percentage Of Time:

20

Job Duty:

Reviews and processes admissions applications. Enters all relative application information into Slate either manually or via data load. Audits records for data integrity, administers matching process, and consolidates records.

Percentage Of Time:

20

Job Duty:

Imports all application documents via Slate. Ensures document imported is of high quality and legible.

Percentage Of Time:

10

Job Duty:

Keeps current with all process changes. Assists recruitment, admissions and college staff with any application questions.

Percentage Of Time:

15

Job Duty:

Provides front-line support to admissions staff for Slate technical issues and questions. Assists applicants with technical issues regarding their application, such as; payment, login, and submission.

Percentage Of Time:

15

Job Duty:

Monitors and responds to emails sent to [email protected] Communicates with applicants as needed regarding their application.

Percentage Of Time:

10

Job Duty:

Audits application documents for accepted students

Percentage Of Time:

5

Job Duty:

Assists with annual university events including Commencement and Convocation. Other duties or projects as assigned: Director, Admissions Operations, may assign varied projects as necessary.

Percentage Of Time:

5

Do the essential functions of this job require lifting?:

Yes

If yes, list maximum weight and duration:

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties of the Admissions Processing Specialist are normally performed in the offices of other people or in a typical office setting. The noise level in this setting is usually very quiet.

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