Fiscal & Business Specialist

Employer
University of South Florida
Location
St. Petersburg, FL

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Employment Type
Full Time
Institution Type
Four-Year Institution
Job Title: Fiscal & Business Specialist
Location: St. Petersburg, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 30003
Position Details

Dept Number/Name: 0-2500-000 / College of Marine Science

College Division: Acad Affairs-Coll Marine Sci

Salary Plan: Staff

Job Code/Title: 3213 / Fiscal & Business Specialist

Hiring Salary/Salary Range: $45,000 - 50,000

Position Number: 00001814

ORGANIZATIONAL SUMMARY:

POSITION SUMMARY:

Manage and coordinate the travel process for the College of Marine Science Faculty, Staff, Students, and Guests. General responsibilities include independent application of a variety of skills for interpreting University, State and Federal rules and regulations with appropriate handling of all aspects of the travel system at USF.

RESPONSIBILITIES:

Manage the entire travel process for the College of Marine Science faculty, staff, students and guests. Responsible for all aspects of the travel process from start to finish. Serve as point of contact for all travel related inquiries. Responsibilities include, but not limited to, management and oversight of reservations for air, hotel and auto rentals. Process reimbursements for domestic and foreign travel involving calculation of meals, mileage, per diem. Prepare university required travel forms, travel advances and reports.

Oversee and monitor the Travel Authorization Request Forms for all college related travel. Assist faculty, staff and students with questions related to travel. Responsible for resolving problems and discrepancies related to USF Travel. Serve as liaison between College of Marine Science, USF Travel and USF World regarding international travel insurance requirements and work with faculty, staff and students to ensure compliance with related policies and procedures.

Act as primary contact for all travel related issues for faculty, staff, students and guests while they are on travel. This may include making changes to flight arrangements, hotel reservations, ground transportation, etc. Work with traveler to resolve any and all issues related to their travel while out of the office. Disseminate information in regards to travel policies and procedures to all College travelers. Provide the most up to date contract/price quotes. Interact with travel vendors to determine additions/deletions, price changes, room blocks, negotiated rates for seminar speakers or large group bookings.

Manage the post travel processes for the College of Marine Science Coordinate with the traveler to obtain all receipts, signatures and other necessary information to complete the Travel Expense Report and any associated memos that may be required. Submit the Travel Expense Report and receipt package to Travel Dept auditors for review and work with the central USF travel department to resolve any and all issues related to the completed travel. Resolve issues concerning payment and rejected vouchers. Acts as backup for Pcard, Purchasing and other College Business Office personnel.

Assists faculty with their grant, overhead and auxiliary accounts related to university travel. Routinely checks accounts for travel budget, ensures budget is in the appropriate categories, and works with the PI s to initiate budget transfers when needed. Responsible for resolving all budget check problems related to travel expenses. Works with the Associate Dean in management of the budget for Seminar Speaker Series account. This includes, but not limited to, tracking expenditures and ensuring sufficient funds are available to cover all costs associated with the Seminar Speaker series.

Manage Pcard reconciliations for travel related expenses and review all travel related transactions. Ensure that all expenses incurred related to the travel are allowable per university guidelines. As needed, provide training on usage of the university financial systems.

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

PREFERRED:

Master's degree in Accounting, Finance or Business Administration and 1 year of experience.

USF Tampa

Information for Applicants

This position is subject to a Level #1 criminal background check.

Job Opening Number: 30003

Posting Date: 02/15/2022

How to Claim Veteran's Preference:

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here.

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