Fiscal & Business Specialist Location:
St. Petersburg, FL Regular/Temporary:
Regular Full/Part Time:
Full-Time Job ID:
Dept Number/Name: 0-2500-000 / College of Marine Science
College Division: Acad Affairs-Coll Marine Sci
Salary Plan: Staff
Job Code/Title: 3213 / Fiscal & Business Specialist
Hiring Salary/Salary Range: $45,000 - 50,000
Position Number: 00001814
Manage and coordinate the travel process for the College of Marine Science Faculty, Staff, Students, and Guests. General responsibilities include independent application of a variety of skills for interpreting University, State and Federal rules and regulations with appropriate handling of all aspects of the travel system at USF.
Manage the entire travel process for the College of Marine Science faculty, staff, students and guests. Responsible for all aspects of the travel process from start to finish. Serve as point of contact for all travel related inquiries. Responsibilities include, but not limited to, management and oversight of reservations for air, hotel and auto rentals. Process reimbursements for domestic and foreign travel involving calculation of meals, mileage, per diem. Prepare university required travel forms, travel advances and reports.
Oversee and monitor the Travel Authorization Request Forms for all college related travel. Assist faculty, staff and students with questions related to travel. Responsible for resolving problems and discrepancies related to USF Travel. Serve as liaison between College of Marine Science, USF Travel and USF World regarding international travel insurance requirements and work with faculty, staff and students to ensure compliance with related policies and procedures.
Act as primary contact for all travel related issues for faculty, staff, students and guests while they are on travel. This may include making changes to flight arrangements, hotel reservations, ground transportation, etc. Work with traveler to resolve any and all issues related to their travel while out of the office. Disseminate information in regards to travel policies and procedures to all College travelers. Provide the most up to date contract/price quotes. Interact with travel vendors to determine additions/deletions, price changes, room blocks, negotiated rates for seminar speakers or large group bookings.
Manage the post travel processes for the College of Marine Science Coordinate with the traveler to obtain all receipts, signatures and other necessary information to complete the Travel Expense Report and any associated memos that may be required. Submit the Travel Expense Report and receipt package to Travel Dept auditors for review and work with the central USF travel department to resolve any and all issues related to the completed travel. Resolve issues concerning payment and rejected vouchers. Acts as backup for Pcard, Purchasing and other College Business Office personnel.
Assists faculty with their grant, overhead and auxiliary accounts related to university travel. Routinely checks accounts for travel budget, ensures budget is in the appropriate categories, and works with the PI s to initiate budget transfers when needed. Responsible for resolving all budget check problems related to travel expenses. Works with the Associate Dean in management of the budget for Seminar Speaker Series account. This includes, but not limited to, tracking expenditures and ensuring sufficient funds are available to cover all costs associated with the Seminar Speaker series.
Manage Pcard reconciliations for travel related expenses and review all travel related transactions. Ensure that all expenses incurred related to the travel are allowable per university guidelines. As needed, provide training on usage of the university financial systems.
Performs other duties as assigned.
This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.
Master's degree in Accounting, Finance or Business Administration and 1 year of experience.
Information for Applicants
This position is subject to a Level #1 criminal background check.
Job Opening Number: 30003
Posting Date: 02/15/2022
How to Claim Veteran's Preference:
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
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Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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