HUMAN RESOURCES COORDINATOR - REMOTE/DOWNTOWN SEATTLE (FULL TIME/DAYS)

Employer
University of Washington
Location
REMOTE/DOWNTOWN SEATTLE

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Employment Type
Full Time
Institution Type
Four-Year Institution
HUMAN RESOURCES COORDINATOR - REMOTE/DOWNTOWN SEATTLE (FULL TIME/DAYS) Req #:203227Department:UW MEDICINE CONTACT CENTERJob Location: Remote/Hybrid Job Location Detail:REMOTE/DOWNTOWN SEATTLE Posting Date:05/03/2022 Closing Info:Open Until Filled Salary:$3,320 - $4,425 per month Union Position:YesShift:First Shift The mission of University of Washington Medicine is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. UW Medicine owns or operates the following: Harborview Medical Center, Valley Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated, or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children’s. The UW Medicine Contact Center is a fast-paced environment where customer service, patient care, and accuracy are the highest priorities at all times.

The University of Washington is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. click here.

UW Medicine Contact Center has an outstanding opportunity for an experienced full Time (100% FTE), day shift Human Resources Coordinator position Remote/Downtown Seattle. This position is a remote position but may require in office days within the UW Medicine Contact Center, located in downtown Seattle.

RESPONSIBILITIES:

  • Support the HR Department Manager through communication of new and existing programs, to uphold the pillar of being the Employer of Choice.
  • Supporting ongoing recruitment and retention efforts, record keeping, communicating to staff in a timely and consistent manner through our newsletter and email, providing existing departmental policy support for updates and new policies, promoting and marketing employee engagement activities, and maintaining our employee engagement software, TINY Pulse.
  • Interpret, explain, and apply institutional and other human resource rules, policies, regulations or procedures.
  • Conduct training and/or orientation in human resource rules and institution policies and procedures.
  • Analyze and summarize data and prepare reports using computerized and/or manual systems; coordinate the maintenance of computerized human resource information or other recordkeeping systems; verify accuracy of records and document adjustments; maintain confidential records.
  • Develop and implement internal office procedures; recommend changes in procedures or rules to facilitate effectiveness.
  • Participate in budget development by analyzing equipment needs and purchases and tracking budget utilization.
  • Decision making authority to complete phone screens, reference checks, coordinate interviews and offers to meet the monthly goal of Contact Center Representatives required for upholding operational needs.
  • Work closely with recruitment to support job fairs and other outreach activities.
  • Completion of hiring and separation paperwork, and personnel file organization to meet records requirements.
  • Support administrative tasks essential to the onboarding of new hire employees.
  • Receive requests for public records from employees or members of the public; provide or verify public information requested.
  • Participate in weekly attendance Task force and supervisor meetings.
  • Create and develop the Contact Center’s quarterly newsletter.
  • Be the central point of contact for the employee engagement software, TINY Pulse.
  • Coordinate and support employee engagement strategies with staff including event days and communication forums such as the Leadership Q & A meetings.
  • Assisting with the employee engagement group, the Contact Center Cares Committee, by planning events, creation of newsletters, fundraising, etc.
  • Attend and document the Joint Labor Meetings.
  • Support monthly Leadership Q&A meeting by assisting with communication and facilitation.
  • Communicate and organize the monthly employee development workshops/training.
  • Represent the department on intra- or inter-institutional human resource committees.

    REQUIREMENTS:

    High School/GED AND Four years of Administrative support experience OR Equivalent education/experience.

    PREFERRED:

  • Proficient with the Microsoft Office
  • Experience with recruitment and policy management
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Four years of office experience including two years of increasingly responsible experience in a human resource or related setting OR equivalent education/experience.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].

    COVID-19 VACCINATION REQUIREMENT

    Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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