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Clinical Data and Sample Assistant - 114459

University of California - San Diego
La Jolla, CA

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Employment Type
Full Time
Institution Type
Four-Year Institution
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This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 02/16/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/25/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Moores Cancer Center is one of just 51 in the United States to hold a National Cancer Institute (NCI) designation as a Comprehensive Cancer Center. As such, it ranks among the top centers in the nation conducting basic and clinical cancer research, providing advanced patient care and serving the community through outreach and education programs.

The Cancer Center's mission is to translate promising scientific discoveries into new and better options for the care of patients with cancer. The Center supports one of the broadest ranges of cancer activities in the nation - from fundamental and translational cancer research in molecular genetics and advanced molecular therapeutics, and from population studies of cancer incidence to community education about cancer prevention and risk reduction.

The Clinical Data and Sample Assistant is responsible for assisting with the ongoing collection and quality assurance of data and biospecimen collections within The Center for Personalized Cancer Therapy (CPCT) and Clinical Trials Office (CTO). Collects, processes, and ships patient samples, such as blood and saliva, for clinical grade and research grade lab testing. Maintains inventory and supplies relating to collection, processing, and shipping. Performs laboratory procedures while ensuring the integrity of reference lab and research study requirements. Processes biosamples for storage and shipment and/or transports patient samples to lab per specifications. Documents the processing procedures and sample shipment information. Assists with sample management for investigators/coordinators and sponsors.

Under supervision, will recruit Cancer Center and Medical Center patients for sample and data collection studies. Duties will include identifying and obtaining informed consent from patients seen in Cancer Center clinics or inpatients, as well as explaining the nature of the study, confidentiality and procedures. Screens medical records and abstracts relevant medical data per protocol. Coordinates with various clinical laboratories for appropriate blood or biosample to be drawn. Communicates with clinical research project coordinators, Principal Investigators, study sponsors, CROs, and other research and clinical staff. Assists with follow-up requests for data as necessary and assures comprehensiveness of individual patient data records. Accurately abstracts, reviews, and enters data (including demographics, disease status and history, treatment history, imaging and lab result) into electronic case report forms and databases. Must maintain strict confidentiality. Other duties will be assigned as needed to fulfill ongoing and new research and clinical requirements.

  • Theoretical knowledge in a biological life science or related discipline or equivalent education and experience.

  • Ability and knowledge of using computer software applications including word processing and database applications and email. Accurate computer word-processing and database/data entry skills. Experience producing reports, graphs and/or spreadsheets to generate and track required data.

  • Proven ability to handle and process blood and patient samples following SOPs, as well as prepare samples for shipping. Knowledge to comply with the State of California laboratory guidelines/requirements regarding biosafety/universal precautions.

  • Familiarity with clinical research activities. Ability to read and follow clinical trials research protocols.

  • Ability to accurately collect, record, transcribe and synthesize clinical data.

  • Demonstrated ability to display consistent accuracy with great attention to fine details.

  • Capacity to work efficiently in a team environment with excellent oral and written communication skills.

  • Strong knowledge and proficiency of Word and Excel.

  • Ability to interact with a large variety of physicians, healthcare professionals, cancer patients and families in a professional and pleasant manner.

  • Ability to maintain absolute confidentiality and communicate verbally and in writing with staff and physicians with professionalism, sensitivity and discretion.

  • Excellent interpersonal, as well as written and verbal communication skills (using grammatically correct written English and accurate typing) to interact with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Excellent phone etiquette skills.

  • Knowledge of medical terminology and familiarity with medical data with emphasis on oncology.
  • Demonstrated ability to work with large central databases.
  • Knowledge to comply with the State of California laboratory guidelines/requirements regarding biosafety/universal precautions for processing patient samples.
  • Familiarity in reviewing large data sets and/or processing and maintaining data.
  • Fluency in English and Spanish.
  • Employment is subject to a criminal background check and pre-employment physical.
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