Grants Associate

University of California, San Francisco
Remote / Telecommute, TBD, Various Work Sites

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Employment Type
Full Time
Institution Type
Four-Year Institution
Job Code and Payroll Title
006205 RSCH ADM 2
Job Summary
The Grants Associate is charged with providing support to Research Management Services (RMS) proposal and award teams. Supervised by a Team Manager, the Grants Associate provides support to six to seven Research Services Coordinators (RSCs) or award team specialists and one Team Manager. The Grants Associate is responsible for independently gathering, following-up on proposal and award materials with Principal Investigator (PI), project collaborators and subcontractors as assigned (biosketches, other support, effort and salary information), starting the stages of application preparation, and compiling final documents (includes proper formatting, page limits, updated forms, and ensuring that all components are in order) for proposal submission and award completion.

This position will monitor award, report and proposal milestones for RSCs, Specialists and PIs and assist in drafting correspondence such as No Cost Extensions (NCEs), carry-forward requests, and other post award correspondence as assigned by the RSC and Specialist. This position will develop preliminary budget information for proposals and be familiar with the rules and regulations for federal proposals. The Grants Associate will also proactively manage and maintain the electronic document management for the team.

Please note: We encourage those who have an equivalency of a bachelor's degree (directly related experience and/or education) to apply.

This position may be eligible to telecommute if the candidate has appropriate experience and is available for frequent video-based meetings (several times a week). Flexible and family-friendly work schedules can be accommodated.
Req Number
Job Title
Grants Associate
Employee Class
Shift Length
8 Hours
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Job Category
Professional and Managerial, Research and Scientific
Required Qualifications
• BA/BS degree with a major in a related field and one year of experience in administrative analysis or research administration, and/or an equivalent combination of education and experience
• Proficient skills in using software applications such as Microsoft Office Suite (Excel, Word, Outlook) and Adobe Acrobat
• General knowledge and ability to comprehend funding opportunities
• Ability to research university/sponsor resources for information supporting the application process
• Excellent communication (verbal and written) and interpersonal skills
• Strong time management skills and ability to work in a deadline-driven environment
• Ability to prioritize and organize work; exceptional multitasking skills
• Ability to provide quality customer service. Ability to interface with various levels of faculty, staff, departments, external collaborators and funding agency personnel
• Demonstrated ability to work in a collaborative team environment
• Ability to work independently and proactively take initiative
Preferred Qualifications
• Experience with financial budget development, purchasing and reimbursement processes at UCSF
• Proficiency in web-based proposal management systems such as Cayuse, Proposal Central, Proposal Express, Community of Science, NIH eRA Commons, and PeopleSoft
Position Type
Full Time
Department Name
Rsch Mngt Serv Admin
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Department Description
Research Management Services (RMS) is an advocate for all researchers at UCSF and provides them with comprehensive pre-award services. The RMS, a $12M operation, is comprised of eleven shared service teams, including 115 Research Services Coordinators (RSC), RMS Award Specialists, RMS Associate and Team Managers supporting 2000+ faculty, and is responsible for all pre-award grant activity for the campus.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.
Remote / Telecommute, TBD, Various Work Sites

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