Job Title: Events Manager
Location: Savannah State Recruiting Loc
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 239009
About Us

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from four colleges — Business Administration, Education, Liberal Arts and Social Sciences, and Sciences and Technology. The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

Job Summary

Savannah State University is accepting applications for the position of Events Manager.The Events Manager leads the planning, coordination, implementation and evaluation of conferences, meetings, and other student and university events. The position conducts interviews with clients to determine the services needed and all appropriate facilities needs and expectations.The position works together with multiple departments on campus and entails a great deal to of attention to detail from keeping calendars to working within computerized programs to approve and keep track of events.Knowledge in marketing, customer service, accounting, and/or of the hospitality industry are mandatory.

Responsibilities

Demonstrate a high level of creativity, resourcefulness, strategic planning, and dynamic decision makingMarket and rent campus facilities and space to internal and external constituentsRespond to reservation requests and completes appropriate documents for rental to external constituentsSupervise hiring, training, and development of event staff and volunteersProvide information for the production, design and accuracy of printed programs, invitations, and brochures for events; ensure compliance with policies and brandingAdvise various offices and student organizations of policies and procedures for information to be submitted for publicationsRecommend new policies and proceduresPrepare contracts and invoices and monitor the collection of fees; provide payment information per guidelinesProvide logistical support to students/units/departments in scheduling, planning, and coordinating events sponsored by specific unitsProvide on-site support to include after hours and weekend eventsOversees and/or assist with event set-up as neededEnsure event exits are clearly marked and clear of obstructions, brief staff and volunteers on emergency plans and safety informationAdvise the VP of Business and Finance concerning the decisions to sponsor specific events to ensure such events are consistence with the vision, mission, strategic plan, and high standards of the UniversityWork cooperatively with Facilities, Information Technology, and Public Safety in delivery of services, coordinate audio visual support as neededMaintain an annual calendar of special events that maximizes potential impact and benefits in critical areas of donor stewardship and recognition, community relations, alumni relations, etc.May be directed to perform job related tasks other than those specifically delineated in this description

Required Qualifications

Bachelor’s Degree from an accredited institution or high school diploma and ten (10) years in the hospitality/events industryA history of progressively responsible experience in event planning, management and staging, demonstrated ability to plan and design unique event themes that further strategic initiatives of an organizationMinimum of five (5) years of experience supervising and managing personnel in a professional environmentMust possess demonstrated organizational and time management skills with the ability to pay attention to detailExcellent interpersonal, teamwork, problem solving and customer service skills

Knowledge, Skills, & Abilities

Knowledge of Computer systems such as Microsoft, AdAstra, etc.Knowledge of department and safety policies and proceduresKnowledge of Food Service OperationsSkilled in Customer Service skillsAbility to organize and communicate effectivelyAbility to maintain constructive and cooperative working relationships with othersAbility to cooperate with fellow employees as a team member

Apply Before Date

The position is open until filled For best consideration apply by 02/25/2022

Contact Information

For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at oneusgsupport@usg.edu.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Savannah State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Savannah State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at hr@savannahstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at hr@savannahstate.edu.