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Program Coordinator, Medical Studies

Dominican University
River Forest, Illinois

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Administrative Jobs
Institutional & Business Affairs, Health & Medical Services
Employment Type
Full Time
Institution Type
Four-Year Institution
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JOB TITLE: Program Coordinator, Medical Studies

FLSA STATUS:  Exempt (salaried)

DEPARTMENT: Health, Wellness and Medical Studies

REPORTS TO:  Chair of Health, Wellness and Medical Studies

JOB STATUS: Full-time (37.5 hours/week)



The Program Coordinator will be responsible for providing administrative support to the Medical Studies program.  The responsibilities include advising post-baccalaureate Medical Studies students, overseeing the admission of new students through the PostBacCAS admissions portal, and teaching at least one course during the fall, spring, and summer semesters of the academic year. The Program Coordinator will report to the Chair of the Health, Wellness and Medical Studies department and work with faculty and administrative assistant of the Medical Studies program to ensure the program meets its curriculum and assessment efforts for the college/university. The Program Coordinator will be sensitive to the needs of a diverse student body, and committed to fostering students’ personal, cultural, educational, and intellectual development consistent with the mission of Dominican University.   



To support the University's mission of preparing students to pursue truth, to give compassionate service, and to participate in the creation of a more just and humane world.



  1. Advise students in the Bachelor of Medical Science degree to help them discern their goals for a future health sciences discipline; a willingness to research most current requirements for health care disciplines, understand timelines and best practices for coursework to prepare students to enter their desired program; ongoing academic advising for each student based upon performance and goals
  2. Work with department administrative assistant to review applicants through PostBacCAS portal to admit acceptable candidates into program; review and audit transcripts, communicate with Registrar’s Office to clear students for class registration.
  3. During application/admissions process, meet with students who have applied, been accepted/deposited to advise on coursework to meet career goals
  4. Become familiar with common health science program admissions portals including:  AMCAS, ACOMAAS, CASPA, AADSAS, NURSINGCAS as well as protocol for admission into other health science graduate programs.
  5. Teach one course for the program each semester (fall, spring and summer) which includes supervising Independent Studies or Research (BMS 495 or BMS 450) over the summer.
  6. Work with program faculty and department Chair to provide information to the BCHS Dean’s Office regarding program course offerings during the fall, spring, and summer semesters
  7. Communicate with DU centralized Admissions/Enrollment Management as needed and encourage marketing endeavors including oversight of website, brochure development, and/or outreach to other institutions or organizations in the area
  8. In collaboration with program faculty and department chair, coordinate and implement any new policy changes effecting program curriculum, program assessment and students
  9. Provide support to Medical Studies student groups including AMSA, MEDLIFE and MAPS; provide letters of recommendation for Medical Studies students as requested
  10.  Maintain professional membership in the Nation Association of Advisors for the Health Professions (NAAHP), and act as program liaison to American Association of Medical Colleges (AAMC).
  11. Provide service on college committees as needed
  12. Perform other duties as requested, delegated or assigned.


All qualifications are required unless otherwise indicated.


Knowledge, Skills and Abilities:

  1. Strong organization skills with ability to multitask and prioritize work effectively
  2. Excellent written and verbal communication skills
  3. Strong attention to detail, accuracy, sound judgement and the ability to maintain confidentiality
  4. Teamwork, creativity, professionalism, and positive attitude
  5. Ability to solve problems independently
  6. Ability and willingness to take initiative on projects and tasks
  7. Knowledge of Microsoft Office Suite related programs: Excel, Access, Outlook and Word, PowerPoint, and experience with learning management system (ex. Canvas)
  8. Ability to work and engage with non-traditional, adult students
  9. Ability to work with faculty/staff in the program college and the wider university community


Education and Experience:

  1. PhD in STEM discipline or related area
  2. 5 years’ experience advising students in STEM disciplines
  3. Healthcare and/or higher education experience preferred.


About Dominican University:

Founded in 1901, Dominican University is a comprehensive, coeducational Catholic institution. Dominican University is a relationship-centered community rooted in a vibrant liberal arts and sciences education, offering rigorous, integrative, and innovative undergraduate, graduate and professional programs. It is known for its excellent academic programs, the care and respect with which it mentors its students, its enduring commitment to social justice, and the enriching diversity of its students, faculty and staff. U.S. News & World Report ranks Dominican #10 among master's-level universities in the Midwest. Dominican is also ranked #1 in the Chicago area and #3 in the Midwest in the “Top Performers in Social Mobility” category – making the university one of only two schools in the country within the Regional University category to be ranked among the top #10 overall and as an exemplar in social mobility.


Dominican is recognized by the U.S. Department of Education as a Hispanic-Serving Institution (HSI). Approximately 50% of the 3,000 currently enrolled students are Hispanic. Among undergraduates, 63% are Hispanic, 50% are Pell-eligible and 48% are the first in their families to attend college. Located on a 37-acre wooded campus in suburban River Forest, Illinois, and just 10 miles west of downtown Chicago, the university provides students and alumnae/i an accessible and welcoming location and superb access to a wealth of career, intellectual and cultural opportunities.


Employment requires a background screening at the time of hire.

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