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Job Description
PROGRAM COORDINATOR, SENIOR (DUKE TITLE)
(Job code 2901, Level 11)

Sanford School of Public Policy
Duke University

Overview
Professor Kenneth Dodge at the Sanford School of Public Policy seeks a Senior Program Coordinator to assist him with planning and oversight of the implementation of his externally funded research projects related to early childhood development and prevention of violent behavior. The Senior Program Coordinator will also work closely with colleagues from the Duke Center for Child and Family Policy (CCFP). The Center, established in 1999 under the leadership of Dodge, pursues science-based solutions to important problems affecting today’s children and families.

He/she will report directly to Professor Dodge and will advise him on day-to-day operations, ensuring efficiency and effectiveness and optimizing the use of available resources. This person will keep track of grant budgets, help prepare research grants, manage travel arrangements, and manage documents such as vital and annual research reports. Flexible work hours.

Work Performed

• Assist with planning and oversight of the implementation of externally funded research projects of Professor Ken Dodge, with a staff of approximately twenty employees and a multimillion-dollar annual budget. Work closely with his grants manager on various aspects of submissions, progress reports, and awards. Oversee the preparation of complex reports and diversified budgets for his research projects. (Note: This position will not oversee activities related to Family Connects International (FCI).)
• Oversee research staff members, including reviewing their vacation requests, approving their timesheets, helping conduct their annual performance reviews, finding office space, participate in discussions on potential raises, and tending to their employment needs. Ensure employees are paid on appropriate grant fund codes by reviewing activities monthly and craft performance improvement plans if needed for poor performance or behavior in the workplace.
• Write job descriptions for personnel hired on Professor Dodge’s new grants and contracts. Confirm funding sources. Work with the Sanford HR manager to get the positions approved and posted. Interview applicants for Professor Dodge’s research positions. Work with the CCFP Administrative Director to determine office assignment, etc.
• Oversee the portfolio of Professor Dodge’s discretionary funds.
• Set up Purchase Orders for Independent Contractors to be paid on Professor Dodge’s grants. Engage with contractors to ensure they submit invoices in a timely fashion.
• Serve as a liaison with Professor Dodge’s grants manager, CCFP Associate Director for Administration, Sanford School HR manager, etc., regarding University policies and procedures, grant administration, etc.
• In coordination with Professor Dodge’s grants manager, review and reconcile monthly financial statements for various codes related to Professor Dodge’s work.
• Schedule and coordinate arrangements for meetings, seminars, conferences. Attend meetings to serve as a resource person and take notes if requested.
• Generate letters, reports, and documents related to Professor Dodge’s research and academic work within the Sanford School. Edit scientific manuscripts and grant applications; proofread as needed.
• Organize and maintain Professor Dodge’s research files, including measures, scales, reports, book chapters, publications, correspondence, etc. Respond to external requests for information, copies of manuscripts, etc.
• Update Dodge’s CV and documents describing his activities on websites, as needed. Send it to Sanford and CCFP website managers. Update profile in Scholars@Duke. Review and approve manuscripts submitted in PubMed/NIMBS and Elements.
• Act as a liaison between Professor Dodge and staff members.
• Create Travel Expense forms, and clear Professor Dodge’s corporate card receipts in Concur.
• Supervise Professor Dodge’s work-study students and other research assistants.
• Perform other related duties incidental to the work described herein.

Minimum Qualifications
Education
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience
Work requires three years of experience in program administration or involving academic, instructional, or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

In addition, the successful candidate will possess the following qualities/attributes:

• Experience with federal and foundation grants.
• Self-starter and willingness to take initiative and see projects through to completion
• Strong written and oral communication skills
• Ability to set priorities, organize and manage multiple planning tasks simultaneously, rigorous attention to detail, and consistent follow-through
• Utmost professionalism, positive attitude, and ability to interact effectively with a range of constituents
• Willingness to work flexible hours on occasion in support of effective program/events delivery

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.