Program Specialist, Adult Education and Noncredit Programs
West Valley-Mission Community College District
Closing Date: 3/8/2022
West Valley College is seeking a talented individual to fill the position of Program Specialist, Adult Education Transition. Located in the heart of Silicon Valley, our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere. Under the direction of the Director of the School of Continuing Education, this position supports the outreach and development of Noncredit classes and programs. It is responsible for providing guidance and assistance to students transitioning from South Bay Consortium for Adult Education (SBCAE) member districts, and other adult schools or their equivalents. The position works with other Transition Specialists from SBCAE, a collaboration of four community colleges and five adult schools in Santa Clara County, and with external partners. The Transition Specialist supports the development and implementation of outreach and registration for adult learners. They will facilitate and coordinate student achievement of career and academic goals and make appropriate referrals when necessary. SBCAE works to build pathways for adult learners so they can transition from adult school or alternative high school to community college in order to achieve economic self sufficiency. The SBCAE Regional Plan provides direction for its members and partners to meet seamless transition plans and performance goals. To meet the needs of this special population, travel to multiple locations and night and weekend scheduling are frequent. Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of an economically and culturally diverse student population are encouraged to apply.
100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of May 23, 2022. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.
Work Location: School of Continuing Education, Noncredit Programs, West Valley College, Saratoga, CA
Salary and Benefits:
Anticipated Hiring Range:
- $6,325–$6,907 monthly (WVMCEA Salary Schedule, Range 64, Steps A-C).
- Annual salary step increases to maximum of salary range, $8,323 monthly (WVMCEA Salary Schedule, Range 64, Step G).
- Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
- Employer-paid long term disability for employee.
- Employer-provided life insurance.
- 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
- 12 days vacation leave accrued annually; rate increases step-wise up to maximum 22 days vacation leave accrued annually.
- 12 days sick leave accrued annually.
- Personal necessity leave and personal business leave.
- Educational growth incentive program from $45 to $225 monthly.
- $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
- CalPERS retirement.
- Position is union affiliated.
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Examples of Duties and Responsibilities:
- Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff;
- Equivalent to an Associate’s degree from an accredited college with major coursework in a field related to area of assignment; AND
- Two years of responsible experience related to specific program area.
Duties may include, but are not limited to, the following:
For more information on this position and to apply, please visit our website at the following link: wvm.peopleadmin.com
- Plan, coordinate and schedule program-related services, activities, events, and meetings.
- Plan, prepare, edit and proofread a variety of materials such as contracts, course outlines, correspondence, requisitions, student records, timesheets, statistical and annual reports, and program guidelines, policies, and procedures.
- Provide information and assistance to students, district faculty and staff, and community members and/or outside groups regarding program operations, activities, and eligibility.
- Serve as initial point of contact for program participants; provide support and advice to students regarding program processes and regulations, and make referrals to appropriate campus and community resources as necessary; assist with problem solving and selecting appropriate solutions.
- Communicate with instructors, vendors, and suppliers regarding program facilities, supplies and equipment; maintain supply inventory; monitor and report needed equipment repairs.
- Create program marketing materials; participate in recruitment and outreach events.
- Recruit, select, train, evaluate, and direct the work of student workers and/or contract employees; may review proposals and negotiate terms with contract employees.
- Monitor and analyze data and prepare various financial and narrative reports; may monitor program budget.
- Evaluate the completeness of student applications for assigned programs; coordinate program intake processes; assure compliance with program-related regulations; communicate with students regarding missing documents.
- Maintain program facilities in a clean and orderly condition; may coordinate custodial and maintenance functions with district staff; may adjust and perform maintenance or minor repairs to equipment as needed.
- Make recommendations, place orders, and maintain records for the purchase of office equipment and supplies; prepare and process a variety of contracts, purchasing requests,and invoices; receive and store supplies.
- Communicate and coordinate with district and department managers, faculty, and staff to provide information on program services; may assist with development of program policies and procedures.
- Organize and maintain extensive and confidential databases, records,and student files for assigned program.Interpret, articulate, and disseminate information on applicable laws and regulations to students and administrators.
- May function as office manager.
- May participate in and/or serve on various program-related district and outside committees, as assigned.
- Build and maintain positive working relationships with co-workers, other district employees,and the public using principles of good customer service.
- Foster an environment that embraces diversity, integrity, trust, and respect.
- Be an integral team player, which involves flexibility, cooperation, and communication.
- Perform related duties as assigned
Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741–2174 to arrange for assistance.
West Valley-Mission Community College District is an Equal Opportunity Employer.
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