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Training Grants Data System (TGDS) Support Analyst

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Training Grants Data System (TGDS) Support Analyst
School of Medicine, Stanford, California, United States

Schedule: Full-time
Job Code: 4945
Employee Status: Regular
Grade: E
Requisition ID: 92289

The School of Medicine currently has 38 active National Institutes of Health (NIH) T32 training grants that support 125 predoctoral and 127 postdoctoral positions with a combined annual budget of $16 million. On average, the School submits 20 proposals per year, which includes the production of 8 data tables. These tables are also used for each existing training grant's annual Progress Report as well as the Final Progress Report. To ease the administrative burden attributable to the creation of these data tables, the Training Grant Data System (TGDS) was created, which automates the collection and organization of the majority of the required data.

Reporting to the Research & Financial Reporting Manager in the Research Management Group, the TGDS Support Analyst will work with School of Medicine faculty and staff in their utilization of TGDS during the development of training grant applications and progress reports. S(he) will work with the PI and training grant administrator/SSO/etc. throughout the entire process - starting with the creation of the Submission Record in TGDS and ending with the Department's submission of the data tables' content into the NIH's xTRACT system.

The TGDS Support Analyst will be responsible for the ongoing development and refinement of processes and systems related to training grants submission and reporting activities. (S)he will also conduct periodic and ad hoc outreach activities (e.g., training, communications) related to the Training Grant Data System.

As a member of the Reporting & Analytics team, the TGDS Support Analyst will also contribute to several of the team's core functions: (1) responding to data/report requests, (2) developing in-house tools, and (3) maintaining a high level of data integrity in reports and source systems.

A remote work arrangement may be considered for candidates with the appropriate background and experience. Remote workers' schedules are based in the Pacific Time zone.

Duties include:
  • Serve as the primary resource for TGDS users (School of Medicine faculty and staff involved in training grant applications or progress reports):
  • Technical guidance and training on TGDS
  • Subject matter expertise of the NIH Data Tables
  • Diagnose and resolve end-user problems
  • Monitor training grants' upcoming deadlines for progress/final reports and notify relevant faculty and staff accordingly
  • Assist in the collection of non-automated data
    • Research, recommend, and implement (in collaboration with Stanford Medicine Technology and Digital Solutions) enhancements in TGDS that resolve issues, respond to users' needs and/or new NIH policies or requirements, and incorporate new institutional data sources. Perform quality assurance and testing of TGDS when enhancements are implemented.

    * - Other duties may also be assigned.


    • Experience in research administration.
    • Experience working in a higher education institution.
    • Knowledge and experience working with NIH policies, processes, and systems.


    Two-year college degree and two or more years of relevant experience or a combination of education and relevant experience.


    • Strong communication and interpersonal skills.
    • Ability to provide excellent client service.
    • Ability to apply diagnostic techniques for problem troubleshooting.
    • Demonstrated ability to take initiative and ownership of projects.
    • Advanced proficiency in Microsoft Excel (including the creation of complex formulas and VBA programming).
    • Demonstrated experience working independently and as part of a team.
    • Ability to routinely and independently exercise sound judgment in making decisions.




    • Constantly perform desk-based computer tasks.
    • Frequently sitting, use a telephone, grasp lightly/fine manipulation, bending, lifting, standing, and carrying equipment.
    • Occasionally lift/carry/push/pull objects that weigh 21-40 pounds.
    • Rarely kneel/crawl, climb (ladders, scaffolds, or other), writing by hand, sort/file paperwork or parts, grasp forcefully.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Additional PHYSICAL REQUIREMENTS: (remove if none)


    May require extended hours and weekends, on-call rotation

    Additional WORKING CONDITIONS: (remove if none)


    • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
    • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
    • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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