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Administrative Assistant

University of Denver
Colorado, Denver, USA
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Job Details

The Division of Marketing & Communications (MarComm) speaks with a unified, authentic and resonant voice to strategically advance the University of Denver's brand with four goals in mind:

1. To promote and protect DUs reputation
2. To inspire students to enroll and engage
3. To increase inclusion
4. To strengthen the University

MarComm aims to strengthen DUs strategic position locally, regionally and nationally through data-driven and authentic storytelling across multiple channels with focused support on the university's value drivers: academics and research; enrollment and admissions, athletics and advancement.

Whether through public or media relations, digital strategies, social media, print, podcast, issues or crisis management, community relations or thought leadership and training, MarComm drives results through narratives that involve words, pictures and design. With true understanding of and connection with our diverse audiences, we aim to foster collaborative problem solving, creativity and innovation.

Position Summary

The Administrative Assistant to the Senior Directors serves as a point of contact for internal and external constituencies on all administrative matters pertaining to Marketing and Communications senior leadership.

The Administrative Assistant is creative, adept at providing solutions, and enjoys working within a fast-paced, large, entrepreneurial environment that is mission-driven, results-focused and community-oriented. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, in support of the Senior Directors and must be able to work under pressure and be trusted to handle a wide variety of activities and confidential matters with discretion.

Essential Functions

Completes a broad variety of administrative tasks for the Senior Directors including but not limited to:

  • Agendas and meeting materials, monthly reports, and/or other special reports, meeting coordination, note taking for Sr Directors and their teams; outreach and coordination with campus partners; managing Sr Directors extremely active calendars; supporting MarComm and DU visitors; composing and disseminating correspondence that is sometimes confidential; and other administrative duties as needed.
  • Communicates directly, and on behalf of the Sr Directors, on matters related to divisions initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Senior Directors.
  • Serves as a gate keeper and gateway for the Sr Directors and will handle subjects that are sensitive and/or confidential nature while ensuring that schedules are followed and respected through planning and careful coordination.
  • Facilitates effective, efficient, and open communication between the Sr Directors and internal departments to maintain credibility, trust, and campus support.
  • Works closely and effectively with the Senior Directors to keep both well informed of upcoming commitments and responsibilities, following up appropriately.
  • Through adept coordination, enables leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have institution-wide impact.
  • Manages and prioritizes conflicting needs; handles matters expeditiously and proactively under aggressive timelines, with attention to detail to their successful completion.
  • Assists in coordinating meetings, off-sites, and work-related travel arrangements.
  • Partners with Executive Assistant to the Vice Chancellor to support Sr Directors in advancing strategic initiatives needing time and attention from executive leadership across campus
  • Collaborates regularly with MarComm Business Coordinator and Project Coordinator to ensure seamless flow of operations related to
  • Senior Director-led initiatives, including logistics (room scheduling, supply acquisition), MarComm team building and unit infrastructure development activities among other activities.

Knowledge, Skills, and Abilities

  • Excellent written and verbal communication skills and a focus on friendly customer service.
  • Must be able to listen to and communicate effectively with diverse audiences.
  • Strong organizational and prioritization skills to efficiently perform a wide array of tasks with a high level of quality.
  • Proven attention to details and deadlines in a fast-paced environment.
  • Very strong interpersonal and relationship-building skills with the ability to communicate at all levels of the organization including staff, executive and senior leadership, as well as with external partners and vendors.
  • Must be able to exercise good judgment, make sound decisions, act courteously and professionally, and always adhere to confidentiality requirements.
  • A self-starter; able to work effectively independently and as part of a collaborative team.
  • Must possess a strong work ethic demonstrated by managing time wisely and maintaining a balanced and consistent performance with a positive attitude and high ethical standards that reflect honesty, integrity, cooperation, and reliability.
  • Intermediate to advanced skills with MS Office Suite.
  • Ability to demonstrate proactive approaches to problem-solving with strong reasoning, adaptability to changing circumstances, and decision-making capabilities.
  • Proven ability to handle confidential information with discretion, be responsive and open to a variety of competing demands and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a dynamic and fast-paced environment.
  • Forward-looking and rational thinker, who has a problem-solving mindset, actively seeks opportunities, and proposes solutions.
  • Demonstrated experience managing conflict, working well with diverse personalities, and being self-accountable.

Required Qualifications

  • Two to three years of progressively responsible administrative/office management experience.
  • Bachelors Degree or equivalent relevant work experience in an office or military setting.

Preferred Qualifications

  • Four or more years of progressively responsible administrative/office management experience.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m. Evenings and weekends as required. Urgent or special projects may arise that require off hour support.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) Wednesday, February 8th, 2022. Applications will continue to be reviewed until the position is filled.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 5.

Hourly Range:
The hourly range for the position is $18.00 - $23.50. This position is eligible for overtime over 40 hours per week.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidates sex or any other protected status.

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see">non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.


Founded in 1864—just a few years after the city of Denver itself was founded—the University of Denver is one of the country's premier private universities.

The University's 125-acre campus, a few miles south of downtown Denver, is home to more than 11,500 students hailing from all regions of the United States and 83 other countries.

The University offers:

Regardless of what they study, University of Denver students embark on a personal educational journey that helps them find and follow their individual purpose.

Collaborative, Experiential Learning

Our students work closely with faculty, peers and members of the community on projects, research and fieldwork. They cross disciplines to discover new perspectives and approaches to problem solving.

In and out of the classroom, our students learn by doing, whether they're collecting data in the field or putting theory into practice in a clinical setting.

The University of Denver Culture

Across the University of Denver’s many divisions, departments, and offices, supervisors are searching for new employees who strive to excel and innovate, prize integrity, and who value the opportunity to engage with the community.  The University is always looking for creative problem solvers, critical thinkers, and lifelong learners who want to know more and do more.

At the University of Denver, our culture is steeped in ethics and social responsibility. As a result, our faculty and students represent a wide array of perspectives and enjoy the healthy dialogue that grows out of diversity. University of Maryland, Baltimore

For all their differences, the members of our community are united by a common purpose: They're determined to confront society's most pressing challenges—everything from world health and the global economy to access to education.

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