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Administrative Support Coordinator (Temporary)

Stetson University
Gulfport, Florida, United States

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Job Details

Administrative Support Coordinator (Temporary)

Tracking Code813-280Job Description

Temporary assignment; 40-hours per week.

Provide administrative support and coordination.


  • Prepares correspondence and letters, as directed;
  • Scans documents;
  • Coordinates information each semester with other offices on campus;
  • Fields emails and phone calls, as needed;
  • Sets-up meetings and appointments;
  • Follow-up on various office processes;
  • Manages files;
  • Assists with scheduling;
  • Designs, creates, and compiles data reports as needed;
  • Daily communication with students, department heads, and faculty;
  • Provides administrative support by sharing in responsibilities for greeting visitors, answering phones, and processing and delivering mail and graduation;
  • Attends commencement ceremonies;
  • Maintains strict confidentiality, a collaborative work environment and works well with others; and
  • Other duties as assigned.
Required Skills

A.A./A.S. degree required. Bachelor’s degree preferred. Paralegal experience, a plus. Will consider a combination of education, and experience (especially in higher education) in lieu of degree. At least 5 years of experience in a highly responsible administrative support role. Must possess a high level of organization and strong written and verbal communication skills. Ability to make decisions, exercise sound judgment, and maintain confidentiality. Ability to work as a positive team player as well as independently. Excellent follow-through and attention to detail, excellent multi-tasking and interpersonal skills. Must be a dependable, responsible contributor committed to excellence and success. Strong customer service skills and professionalism are a must. Works to build an environment that promotes and facilitates the success of Diversity and Inclusive Excellence. Ability to work flexible hours during busy office periods.

Grade : 05

Proof of completed COVID-19 Vaccination Required

Job LocationGulfport, Florida, United StatesPosition TypeTemporary


Stetson University is located in DeLand, Fla., with a second campus in Gulfport, Fla. and two satellite centers. Founded in 1883 by Henry A. DeLand as the DeLand Academy and later renamed Stetson University to honor its benefactor, John B. Stetson, the university has a storied history of leadership, values and significance. The university is home to many Florida firsts, including the first collegiate newspaper, the oldest schools of business administration and music, the first college of law and was the state's first private university to integrate.

But our story is about more than the buildings at our campuses and those who helped build them; it's really about our students.

The university is led by President Wendy B. Libby, supported by administrative offices which provide services and resources to students and faculty. Stetson University is home to 73 academic programs in four divisional areas and with undergraduate and graduate studies offered in many areas. The university is accreditedby numerous accrediting agencies, including the Southern Association of Colleges and Schools Commission on Colleges, and curriculum is closely aligned with the marketplace to prepare students for life after Stetson. Undergraduate leadership, research, volunteer service and participatory activities flourish at all four of the university's locations.

At Stetson University, graduation isn't the end goal. It's just one stop along the way as students pursue something greater for themselves and the world around them.

At Stetson University, we dare students to be significant.

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