Administrative Support Coordinator (Temporary)

Administrative Support Coordinator (Temporary)

Tracking Code813-280Job Description

Temporary assignment; 40-hours per week.

Provide administrative support and coordination.

Responsibilities:

• Prepares correspondence and letters, as directed;
• Scans documents;
• Coordinates information each semester with other offices on campus;
• Fields emails and phone calls, as needed;
• Sets-up meetings and appointments;
• Follow-up on various office processes;
• Manages files;
• Assists with scheduling;
• Designs, creates, and compiles data reports as needed;
• Daily communication with students, department heads, and faculty;
• Provides administrative support by sharing in responsibilities for greeting visitors, answering phones, and processing and delivering mail and graduation;
• Attends commencement ceremonies;
• Maintains strict confidentiality, a collaborative work environment and works well with others; and
• Other duties as assigned.

Required Skills

A.A./A.S. degree required. Bachelor’s degree preferred. Paralegal experience, a plus. Will consider a combination of education, and experience (especially in higher education) in lieu of degree. At least 5 years of experience in a highly responsible administrative support role. Must possess a high level of organization and strong written and verbal communication skills. Ability to make decisions, exercise sound judgment, and maintain confidentiality. Ability to work as a positive team player as well as independently. Excellent follow-through and attention to detail, excellent multi-tasking and interpersonal skills. Must be a dependable, responsible contributor committed to excellence and success. Strong customer service skills and professionalism are a must. Works to build an environment that promotes and facilitates the success of Diversity and Inclusive Excellence. Ability to work flexible hours during busy office periods.

Grade : 05

Proof of completed COVID-19 Vaccination Required

Job LocationGulfport, Florida, United StatesPosition TypeTemporary