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Administrative Specialist* - EOPS/Student Services - Modesto Junior College

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Job Details

Job Title:

Administrative Specialist* - EOPS/Student Services - Modesto Junior College

Site: :

Modesto Junior College

Salary Range / Other:

$3,706 to $4,729 per month – Range 26 (Classified Salary Schedule 2021-2022)

40 hours per week/ 12 months per year
Monday through Friday: 8:00am – 5:00pm
(May include evening and weekend hours)

*This is a categorically funded position. Continued employment in this position is dependent upon funding.

Appointments are hired at the first step of the range. The second step is paid after the first year of satisfactory service with subsequent steps annually thereafter to a maximum sixth step.
Classified salary placement is non-negotiable.

Benefits :

The District currently pays for a health option for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid.

Job Description:

DEFINITION
Under direction, performs moderately complex technical administrative work in support in the assigned department ; organizes and performs moderately complex and specialized duties and services related to the assigned unit; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

This is the second technical level class of the administrative support series within the Yosemite Community College District (YCCD). Incumbents typically have specialized program or project responsibilities that require moderately complex technical knowledge of the assigned subject area in order to make decisions and complete assignments. Positions in this class may be assigned to a wide variety of operational and administrative work units with specialized program, project and administrative requirements.
This class may be distinguished from the lower-level class of Administrative Technician because Administrative Specialists perform moderately complex work assignments and/or may assist higher-level administrative staff with advanced and highly complex assignments.

SUPERVISION RECEIVED AND EXERCISED
Incumbents in this class typically work under general supervision, though some positions may provide specialized technical support for a program or operational manager. Incumbents receive occasional supervision while working toward a definite objective that requires use of a wide range of procedures. Incumbents plan and/or determine specific procedures or equipment required to meet assigned objectives and solve non-routine problems, referring only unusual matters to a supervisor.
An incumbent in this class does not directly supervise other full-time employees, but may assign, direct and/or monitor the work of subordinate full time, part time, and/or student employees on a project or assignment basis.

Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The knowledge and ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Knowledge of:
• Moderately complex administrative functions pertaining to the area of assignment.
• Laws, codes and requirements governing operations of department to which assigned.
• Principles and practices of: organization and administration, budget preparation, fiscal record keeping, supervision and training, and personnel administration.
• Modern office methods, forms, and office equipment.

Ability to:
• Understand and apply complex laws, regulations, policies and requirements.
• Plan, organize and lead administrative activities related to budget/fiscal matters, personnel, purchasing and office management.
• Assign, direct and monitor the work of others.
• Prepare and maintain accurate budgetary and fiscal information.
• Initiate and complete work assignments with a minimum of direction, exercising sound independent judgment within policy guidelines.
• Recognize administrative problems and implement effective solutions.
• Operate standard business computer hardware and software applications.
• Prepare and maintain complex records, reports and program documentation.
• Adapt to changing priorities and requirements in a fast paced environment.
• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of education, experience and/or training that would likely provide the above required knowledge, skills and abilities is qualifying. Typical background patterns that would provide the knowledge, skills and abilities are:

Pattern I
• Experience:
Four years equivalent to an Administrative Technician at YCCD.

OR

Pattern II

• Education: Possession of an associate’s degree from an accredited college, with major course work in business administration or a closely related field.
• Experience: Two years of increasingly responsible administrative support experience, including two years performing technical administrative work. Experience in an academic setting is desirable.

Example of Duties:

EXAMPLES OF DUTIES (Illustrative Only)
• Coordinates and performs difficult and moderately complex technical administrative work in support of a wide range of operations, programs and/or projects within an assigned department.
• Serves as an advanced technical resource to others regarding areas of specialty; explains and interprets complex policies, regulations and operational procedures to persons contacting the office such as faculty, students, staff and the general public; plans, develops and participates in outreach programs and activities.
• Plans and prepares communications tools such as community newsletters, press releases, public service announcements, administrative summaries, and other print or electronically based communication materials; may develop and update website pages.
• Performs moderately complex research on internal and external data, methods, mechanisms and processes; performs technical data analyses and comparisons; compiles, prepares and presents summaries to management for evaluation.
• Develops and runs complex computerized queries; tabulates and summarizes data; identifies trends and concerns; prepares summary reports.
• Organizes, plans and develops work accomplishment time lines.
• Coordinates travel and other special arrangements.
• Enters, maintains, tracks, evaluates and presents complex data maintained in manual and/or automated systems.
• Prepares, and monitors budgets for assigned functions; initiates appropriation, expenditure and revenue transfers and budget revisions; monitors expenditures to ensure fiscal integrity; compiles, analyzes, calculates and retrieves budget reports.
• Prepares quotes, bids and purchase requisitions; receives and processes invoices and forwards for payment.
• Establishes and maintains complex file and record systems.
• Independently responds to general inquiries and correspondence; prepares information and data requested for administrative review; prepares reports, files, correspondence and other documents; may develop and prepare visual presentations, flyers, and graphic materials; may update web pages.
• Performs other related duties as assigned

Licenses and Certificates:

Licenses and Certificates:
• Depending upon assignment, possession of a valid license to drive in California may be required.

Physical and Mental Standards:

Physical and Mental Standards:
• Mobility: ability to sit for long periods, move about an office, stand occasionally, reach above and below desk level.
• Dexterity: fine manipulation sufficient to operate a computer keyboard, handle individual papers, write and take notes.
• Lifting: frequent lifting of papers, files, equipment and material weighing up to 10 pounds.
• Visual Requirements: close vision sufficient to read files, documents, and computer screens and do close-up work; ability to adjust focus frequently.
• Hearing/Talking: ability to hear normal speech, speak and hear on the telephone, and speak in person.
• Emotional/Psychological Factors: ability to make decisions and concentrate; frequent contact with others including some public contact; frequent deadlines and time-limited assignments.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

TYPICAL WORKING CONDITIONS
• Work is generally performed in a standard office environment.

Additional Applicant Information:

Applications are accepted online only at:

https://www.yosemite.edu/recruitment/employmentopportunities/

Select Job Openings, Select Search Jobs, Select Job Title, Create an account and Apply to this job.

This is a classified bargaining unit position.



Applications will be reviewed by a screening committee which will select candidates to be interviewed.

Those applicants selected for personal interview will be notified by email or phone. In accordance with Board policy official offers of employment will be made only by the Chancellor or Vice Chancellor/Human Resources, YCCD. Final appointment is subject to confirmation by the Board of Trustees.
Federal law requires the District employ only US citizens and aliens authorized to work in the United States. Written verification of employment eligibility is required.



BACKGROUND CHECK: A background investigation of new employees is required, including reference checks and a state criminal history report. Employment will not begin until the history check has been cleared by Human Resources. The cost for the criminal history report will be the responsibility of the successful candidate.



The District may hire more than one applicant from this applicant pool.

YCCD is an Equal Employment Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. YCCD BP 3410 Nondiscrimination can be found at:

https://www.yosemite.edu/trustees/board_policy/3410%20Nondiscrimination.pdf

Open Date:

01/21/2022

Close Date:

02/14/2022

Open Until Filled:

No

Organization

On behalf of everyone at the Yosemite Community College District Office, Modesto Junior College and Columbia College, we welcome you to our District. All of our employees throughout the District are dedicated to excellence in serving our students. Even with all the fiscal issues that we are facing within the State of California, our staff has been working miracles with continuously reduced budgets. We continue to serve our students well, and provide them with great opportunities and a quality education. As the Chancellor, I am very proud of their efforts and dedication.

One of my greatest challenges is to ensure the educational quality and fiscal stability of our institutions. One way this is accomplished is through long-range planning. There are many exciting things on the horizon for the Colleges of the YCCD - especially with all the construction and completion of our Measure E building projects. We are very grateful to the community for your support of these efforts. Students will benefit for years to come; we extend to you heartfelt thanks.

The Mission of the Yosemite Community College District is: "The YCCD is committed to responding to the needs of our diverse community through excellence in teaching, learning and support programs contributing to social, cultural and economic development and wellness." We take this mission statement seriously; it is the one key element that we base all our efforts on - it is our charge to provide excellent, meaningful service to the community.

As educators, we always focus on offering life-changing opportunities for our students; that is our business. One of the most enjoyable experiences in my 30 year higher education career has been witnessing lives changing right before my eyes as students graduate or achieve their educational goals. When they go on to create successful lives for themselves, their families and their communities I know we have done our job! This is the reward of the work that we collectively do at the Yosemite Community College District. I most cordially invite you to become more involved in our dynamic educational community called the YCCD.

Most sincerely,

Joan E. Smith, Ed.D.

 

Columbia College is a dynamic institution of learners and creative thinkers dedicated to high standards of student success. We prepare students to be fully engaged in an evolving world by offering comprehensive and high quality programs and services. Columbia College is committed to a culture of improvement through measuring student learning across the institution. We strive for excellence, foster a spirit of professionalism and embrace diversity.

Modesto Junior College, one of the oldest community colleges in the state, was organized in 1921 to serve the first junior college district established under a State Legislature Enabling Act. Modesto Junior College was established to meet the needs of the community. Today the college strives to maintain the same objective—that of dedication and service to the community.

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