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Assistant Director for Facility Services

Employer
The University of Kansas
Location
Lawrence, KS

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Job Details

Position OverviewThe University of Kansas seeks an Assistant Director to provide daily oversight, coordination and project management responsibilities for Mechanical, Electrical, Plumbing (MEP) and related trades services. This position will be responsible for managing the maintenance operations across all facilities (academic, administrative and housing) at the Lawrence, Kansas campus. Responsibilities include coordinating equipment, resources and staff across the trades to ensure all preventative maintenance, scheduled maintenance, repair and operations of all facilities are executed in a clean, safe and timely manner. This position will require a leader that has strong communication skills, experience in building collaborative partnerships and effectively engaging teams, agile and creative problem-solving expertise, and the ability to identify future operational or equipment concerns to ensure a high-level quality of operational health of mechanical systems.

The Assistant Director will also work with the KU Facilities, Planning
and Development (FPD) team which includes engineers, architects, and project managers to ensure campus construction and remodel initiatives are completed efficiently and according to code. This position will also work to identify future maintenance requirements for these facilities. This position will also be included in strategic conversations regarding the planning, management, and prioritization of the University’s capital renewal and replacement budgets as it relates to the support of plant maintenance and improvements.

This position reports to and works under the general direction of the Director of Facilities Services with considerable latitude for daily operational decisions. The primary responsibility is focused on Lawrence Campus designated facilities, however the Assistant Director’s expertise may be called upon for other KU campus locations on an as needed basis.

KU offers a comprehensive and competitive benefits package including health/dental/vision coverage, life insurance, attractive retirement options, a generous leave program and other benefits that are unique to working in a University setting.

The KU Lawrence campus consists of approximately 12 million square feet of space in all ranges of use from residential, classroom, research lab, auditorium, athletic facilities, childcare facilities, greenhouses and more. Building age ranges greatly with construction occurring from the 1860s to the 2020s. Building equipment is as diverse as the buildings themselves. Successful employees in our facilities services department are diverse learners with an appetite for putting their skills to the test in a wide range of situations and challenges.

Schedule: Monday to Friday 7:30 am to 4 pm Job DescriptionResource Management (45%)
  • Advise FS Director and university leadership on capital facilities and deferred maintenance needs to adequately maintain the physical facilities of the university. Assist the director with allocation of fiscal resource budgeting for various improvement and maintenance projects. Independently assess the financial impact of the projects for ROI planning.
  • Assist the FS Director, university leaders, space management planners, FPD, faculty and staff to analyze and assess maintenance, growth and facilities needs pertaining to programmatic changes. Provide input as appropriate.
  • Assist the FS Director with annual budget planning and progress. Assist with planning, developing and implementing strategies for continuous improvement and efficiencies to save resources. Assist with planning, developing and implementing strategies for generating resources and/or revenue streams. Conduct regular review of budget actuals to identify resource issues and opportunities. Coordinate with FPD and University leaders on capital construction (new, remodel, or removal)to plan and communicate appropriately for operational needs.
  • Work to ensure energy conservation and sustainability. Work closely with utility services, campus sustainability leadership and university leaders to ensure buildings are operating efficiently. Work directly with sustainability leadership to build ROI models for upgrades and improvements.
Management (45%)
  • Builds and maintains positive internal and external relationships amongst the assigned trades. Develops a motivated, well trained, safety-oriented workforce as well as a culture of accessibility and proactive communication across all levels.
  • Establish and implement short and long range goals and strategic plans, safety and operating procedures. Monitor and evaluate programmatic and operational effectiveness as well as propose and implement changes for additional improvements.
  • Coordinates repair, general maintenance and preventative maintenance, renovations and related tasks.
  • Maintains compliance with federal and state occupational safety regulations. Participates in quality assurance programs and ensures workforce is trained. Represent the units to develop and enforce system wide protocols and procedures to ensure state, federal, and university requirements are being met. Establish, maintain, and update best practices and standard operating procedures related to Facilities Management including but not limited to all areas with regulatory compliance requirements.
  • Maintains the continuous facility operations of all buildings in the areas of MEP. Works as a liaison with all areas of Operations to ensure coordination and compliance.
  • Develops and implements a preventative maintenance program to keep all equipment operational by coordinating maintenance and repair services, following manufacturer's instructions and established procedure; requesting specialized services when needed. Supervise, track, and evaluate all work order requests and preventative maintenance and repairs. Coordinate equipment and teams to ensure an efficient response.
  • Track and evaluate all projects, contracted services and procurement to ensure compliance with requirements and timeline. Coordinates with the trades supervisors in the purchase and inventory control of supplies and equipment required to accomplish day-to-day tasks and special projects.
  • Develops, coordinates, or delivers training programs and makes recommendations to leadership for unit or individual professional development training.
  • Reviews completed work for quality workmanship, adherence to technical specifications and customer satisfaction.
  • Responds to and manages initial response to emergency situations during regular shifts, nights, weekends and holidays; serves "on-call" on a rotating basis with other professional staff to manage facilities related emergencies and approve call backs as appropriate.
  • Evaluates and recommends upgrades and improvements for both basic functions and future state best practices.
  • Works closely with the director on ROI planning and budgetary impact for technology improvements. Responsible for the development and implementation of a plan that provides for the routine identification and correction of campus facility deficiencies.
  • Develops metrics and reports regarding work activities and timeframes.
Other duties as assigned (10%)

Serves as an essential member of the Snow Response Team and is present at all snow operations. Position Requirements
  1. Must have a valid driver’s license at the time of hire and throughout the term of employment.
  2. Must report to work during declared periods of inclement weather.
  3. Work under a variety of temperature and weather extremes, both inside and outdoors.
  4. Respond to after-hours emergencies as needed.
Required Qualifications
  1. Bachelor’s degree in Facilities Management, Industrial/Maintenance Engineering, Mechanical or Electrical engineering or related field and three years of related experience in mechanical, electrical, plumbing, sprinkler, or related discipline OR a high school diploma and 7 years of experience in mechanical, electrical, plumbing, sprinkler, or related discipline
  2. Three years of supervisory and/or management experience.
  3. Experience managing or coordinating multiple teams.
  4. Strong verbal and written communication skills as demonstrated through application materials, interview and references.
Preferred Qualifications
  1. Proven experience coordinating Mechanical, Electrical, Plumbing and other trade operations in a maintenance or construction management role.
  2. Five years of project management experience in a large institutional or academic setting with emphasis on the repair, maintenance, and operations of facilities.
  3. Experience working with trade unions.
  4. Proven experience developing and coaching skilled trade staff and skilled trade leadership.
  5. Experience utilizing automated work ticketing and reporting systems.
Additional Candidate InstructionsA complete application consists of a resume/CV, cover letter, and a list of three professional references.
  • Review of applications will continue until position is filled.
Contact Information to ApplicantsShawn Harding
[email protected]
785-864-4535 Advertised Salary Range75,000-90,000 Work ScheduleMonday to Friday 7:30 am to 4 pm Application Review Begins10-Feb-2022 Anticipated Start Date01-May-2022

Organization

Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.

Instruction 

KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.

Research 

The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.

Service 

The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.

Values 

The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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