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Post-Award Grant Administrator

East Carolina University
Greenville, NC
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Job Details

Job Title:

Post-Award Grant Administrator

Position Number:


Vacancy Open to:

All Candidates



Department Homepage:

Advertising Department:



Academic Affairs

Classification Title:

10301 University Program Speci

Competency Level:

2 - Journey

Working Title:

Post-Award Grant Administrator

Number of Vacancies:


Full Time Equivalent (FTE):


Full Time or Part Time:

Full Time

Recruitment Range:

$31,888 - $64,115

Anticipated Hiring Range:

$40,000 - $60,000

Salary Grade Equivalency:


Work Schedule:


Work Hours:

8-5 & Flex

Position Location (City):


Job Category:

Staff - Professional

Organizational Unit Overview:

The College of Engineering and Technology is comprised of four departments: Computer Science , Construction Management, Engineering , and Technology Systems. The college also includes the Advising Center, Center for Sustainability, and the Center for Innovation in Technology and Engineering as will as over 35,000 feet of lab space. The College serves more than 3,000 graduate and undergraduate students and has 80+ faculty. The College is housed in the 250,000 sq. ft. Science and Technology Building.

Job Duties :

The post-award research manager has responsibility for CET research awards and reports directly to the CET Associate Dean for Research (ADR). This individual functions independently on a day-to-day basis, communicating with faculty and admins, managing post-award expenditures, carrying out transactions, monitoring cost share, and coordinating time-and-effort reporting. The manager leads activities related to project close-out and ensures that principal investigators submit annual and final project reports to meet sponsor deadlines.

On the project management side, research manager will provide active support for sponsored program execution, including award management and research accounting and reporting. Will assist the Dean and the Associate Dean for Research of CET in strategic planning focus on research administration, providing data and insights that support executive level steering.

The specific job-related duties are:
• Oversees, executes and manages all transactional, budgetary, and regulatory aspects of CET grants, including hiring documents of grants personnel for College office and budget assistant for budget reporting.• Liaises with faculty principal investigators engaged in funded projects, departmental offices where day-to-day transactions are executed, the Dean’s office, and a range of central university officers responsible for post-award grant administration. • Manages internally- and externally-funded summer salary awards, creates summer salary calculators, and request grant approval before entering EPAF for summer salary.• Meets with PIs initially and regularly to review award terms and conditions, review grant expenditures and spending plans, and resolve and troubleshoot problems.• Maintains databases of awards and current effort commitments, including cost-sharing commitments.• Maintains grant financial records and dashboards for CET.• Works with college/department admins in purchasing for research using grant or startup funds, ensuring that departments move funds into HERD Org for spending from ECU funding sources. Coordinates with admins to place orders and obtain documentation for all purchases and orders.• Notifies faculty of continuation/renewal due dates and any need to revise effort allocations.• Tracks the timely and appropriate establishment of new sponsored research accounts; provides regular financial reports and projects on awards and award accounts. Assures and monitors compliance with University and sponsor regulations, policies and guidelines.• Prepares regular updates and reports for the Dean, Associate Dean, Chairs and PIs.• Works with Grants office for Effort Reporting requirements for each PI.• Assists in the development and oversight of policies and procedures related to post-award grants management. Identifies and resolves operational issues.• Oversees development and delivery of training and coaching for SHRA post-award staff within the unit level within CET.• Serves on institutional committees and participates in institution-wide special projects.• Develop and oversee policies and procedures related to post-award grants manager as well as identify and resolve operational issues.• Initiate actions necessary to efficiently manage personnel-related tasks for grant-paid • Provide subject matter expertise in the areas of national research trends and legislation.• Maintain in-depth knowledge of federal and State regulations, including 2 CFR 200, FAR, North Carolina Laws and UNC System policies; and in-depth knowledge of cost accounting and audit standards.• Foster a culture of collaborative research administration for the Institute, developing solutions for post-award issues in all areas of project management, award administrative and financial management, effort reporting, revenue management, project close-out and audit.• Foster a culture of continuous improvement for faculty and staff through professional development and education in research administration best practices and trends.• Provide faculty post-award Research administration support, including grant-related personnel hiring and other aspects of personnel on projects, incentives and awards for graduate students (i.e. honorariums or stipends), navigation of the PI portal and other sources for assistance with reconciliations and forecasting of project expenditures.• Provide direction and oversight for faculty and staff for the legal and financial administration of awards.• Participate effectively in review and development of institutional policy and procedures to ensure application of best practices.• Lead strategic planning for research administration, providing data and insights that support executive level steering.

Minimum Education/Experience:

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation:


Preferred Experience, Skills, Training/Education:

Master’s degree in appropriate field. Certified public Accountant (CPA) or Certified Research Administrator (CRA) certification preferred. Three or more years of professional experience in financial management, policy and proposal development, supervision and research administration in an academic or comparable setting.

License or Certification required by the Department:


Special Instructions to Applicant:

  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date:


Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. :


Open Until Filled:


Quick Link for Direct Access to Posting:

Alternate option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.


East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or [email protected].

Eligibility for Employment:

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information:

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected] Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.


ECU offers a challenging academic environment and an energetic campus life. We are committed to excellence through a talented and diverse faculty and staff. One of the perks of working at ECU is that you can take up to 9 credit hours of classes per year at no cost to you. There is also a textbook loan program in place available to permanent ECU staff and faculty, or their eligible dependent children or spouse. ECU also offers excellent benefits, including health care and retirement plans, and generous leave time.

Scholarship. Discovery. Service. Leadership.

Here, those values are more than just buzzwords. They indicate the wealth of opportunity that ECU students experience while engaging in the rigorous pursuit of knowledge. They define the many ways in which students innovate and forge new paths. They encompass the life lessons our students learn while serving others and improving communities. They emphasize the encouragement our students receive to stand up and lead the way into a brighter tomorrow.

To be a national model for student success, public service and regional transformation, East Carolina University:

  • Uses innovative learning strategies and delivery methods to maximize access;
  • Prepares students with the knowledge, skills and values to succeed in a global, multicultural society;
  • Develops tomorrow's leaders to serve and inspire positive change;
  • Discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond;
  • Transforms health care, promotes wellness, and reduces health disparities; and
  • Improves quality of life through cultural enrichment, academics, the arts, and athletics.

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