Clerical Assistant - Cooperative Extension - Agriculture & Natural Resources

  • 19-Jan-2022 to Until Filled (EST)
  • Fort Valley, GA, USA
  • Full Time
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    Job Summary

    The Clerical Assistant will perform a wide range of clerical, office and support activities for the Agriculture & Natural Resources section within the Cooperative Extension Program.

    Duties and Responsibilities

    • Answer, screen and transfer inbound phone calls
    • Create and manage electronic requisitions through PeopleSoft
    • Compile and prepare documents including correspondence, reports, drafts, and memos
    • Attend to general clerical duties including photocopying, faxing and mailing
    • Maintain electronic and hard copy filing system
    • Retrieve documents from filing system
    • Resolve/troubleshoot problems related to printers and copy machines associated with assigned tasks
    • Possess ability to schedule and coordinate travel arrangements
    • Pick up mail from post office as well as distribute mail to various offices as required
    • Sort and distribute incoming mail
    • Design flyers as needed
    • Assist Lead Administrative Assistant as needed and perform other duties as assigned


    • Bachelors or Associates Degree with 2 or more years of relevant experience
    • Computer skills and knowledge of software
    • Knowledge of operation of standard office equipment
    • Knowledge of clerical and administrative procedures and systems such as filing and recordkeeping
    • Knowledge of principles and practices of basic office management
    • Strong verbal and written communication skills
    • Ability to plan and organize
    • Ability to prioritize, assess and solve problems, gather and monitor information
    • Attention to detail and accuracy
    • Ability to maintain confidentially of work-related information and materials
    • Ability to be flexible; adapt to change
    • Strong customer service orientation
    • Ability to work as part of a team
    • Ability to multitask
    • Ability to travel on occasion

    Working conditions

    • Regular schedule is Monday through Friday, 8 am - 5 pm
    • Regular office environment, climate controlled

    Physical requirements

    While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

    Fort Valley State University

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