Job Title: Program Manager - Center for Translational Behavioral Research (Medicine)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 50872
Department

Center for Translational Behavioral Research - College of Medicine

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Responsibilities

This position is responsible for management and implementation of the Center for Translational Behavioral Science’s (CTBS) mission, goals and objectives. Ensures regulatory compliance of CTBS and performs long-range planning and problem solving. Manages center operations and implements changes to promote effective and efficient operations. Oversees the coordination of activities, events and staff in support of program initiatives and strategic initiatives. Monitors adherence to established administrative and financial policies and procedures. Responsible for the development and implementation of department policies and procedures and stays apprised of changes in University and COM policies and procedures. Represents the department with all levels of administration to units internal and external to COM and FSU. Oversees development and implementation of department communications and public relations policies and procedures, to include: marketing, website, social media outlets, newsletters, etc. Assists faculty in all community liaison activities.

Serves as a centralized conduit for Center Core collaborations (e.g., managing core requests, routing and/or reporting to or working with core leads as necessary) and Affiliated Faculty members. Manages all executive, administrative, and analytical support to the Director, faculty, and staff for the Center for Translational Behavioral Science in a wide variety of administrative and professional functions. Exercises discretionary authority in distribution of relevant information, keeping sensitive information confidential. Manages internal functions and activities of the Director's Office with other center staff. Supports program direction and development via coordination of Director's commitments and activities. Serves as department representative for all finance and administrative activities, acting as first point of contact for transactional accounting and human resources needs. Manages administrative processes for personnel including recruitment, onboarding, appointment changes, gathering of data for annual evaluations, monitoring the completion of FACET reporting, annual reports, AOR' s, overseeing departmental time and leave processing, etc.

Serves as liaison for the center Director to external agencies at the national and international level and committees. This includes External Advisory Committee, external government and scientific agencies, and scientists at a national and international level. Communicates daily with faculty and staff of the center concerning implementation and/or changes to policies and procedures of the lab and university.

Exercises administrative lead in planning and coordinating Center's annual review and report. Manages current and ongoing projects and items for the Director to meet upcoming deadlines. Processes and submits foundation disbursement requests, purchase orders and travel authorizations for the Center. Oversees maintenance of foundation accounts and department budgets. Responsible for scheduling, travel arrangements, preparation of meeting materials and presentations, correspondence and reports and other related duties assuring logistics and necessary follow-up. Oversees center-focused dissemination and marketing (web and print).

Oversees and provides backup to the program coordinator's efforts related to administrative requirements of contracts and grants, to include development and submission of grant proposals, periodic and final reports, interpretation of grant regulations and procedures, development and implementation of administrative procedures for managing and utilizing grant resources and monitoring project progress and completion, interfacing with Sponsored Research Office, COM Pre- Award office, COM post-Award office, coordination of grant activities among institutions and sub-contractors, etc. Supervises staff positions of the center; recruits, hires, trains and evaluates staff. Promotes an atmosphere of teamwork in accomplishing the strategic initiatives and the mission of the COM.

Qualifications

Bachelor's degree and four years of experience; or high school diploma/equivalent and experience equal to eight years. (Note: post-high school education can substitute for experience at the equivalent rate.).

• Experience drafting and proofreading business correspondence.
• Experience performing accurately in a detail-oriented environment.
• Experience compiling, reviewing, and reconciling data for accuracy, completeness, and compliance.
• Experience demonstrating effective customer service skills.
• Ability to relate to patients in a calm manner.
• Experience with Microsoft Word, Excel and Outlook or equivalent software.
• Florida or Georgia Driver's License; or the ability to obtain upon hire.

Preferred

• Experience with FSU systems (travel, purchasing, human resources, etc.).
• Experience maintaining accurate records and retrieving files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.
• Knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
• Experience with the concepts, principles, and practices of accounting, budgeting, and cost control procedures.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Pay Plan

This is an A&P (Administrative and Professional) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

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Soft Money Funded Position

This is a soft money funded position, with renewal based on available funds and the needs of the University.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.