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Events Coordinator - 515258

Employer
The University of Alabama
Location
Tuscaloosa, AL

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Pay Grade/Pay Range: 56 Monthly (exempt): - Minimum - $ 30139.20 Midpoint - $ 43992.00

Department/Organization: 212101 - Dean's Office-Education

Normal Work Schedule: Monday-Friday 8:00 am to 4:45 pm

Job Summary: The Events Coordinator directs the planning, implementation, execution, follow-up and budget of events occurring both on and off campus. This position is demanding and vital to the overall image of the assigned area in terms of attracting financial resources, quality students, corporate participation, and external support. Duties may include: conceptualization of event theme; creation of invitation lists; site selection; seating arrangements; inventory management; negotiating with florist, caterers, hotel sales directors and print shops for maximum cost containment; management of on-site contract staff, clerical support and student assistants; development and management of event budget.

Additional Department Summary: The Events Coordinator directs planning, implementation, execution and budget of events occurring both on and off campus for the College of Education. This position also creates and maintains files for alumni, development and public relations purposes. It also coordinates the visit of lecturers including travel, contracts and financial forms and maintains inventory of promotional materials and special events items.

Required Minimum Qualifications: Bachelor's degree and two (2) years of experience in events to include planning, directing, budgeting and promotion; OR an associate's degree and at least four (4) years of experience in events to include planning, directing, budgeting and promotion; OR a high school diploma or GED and at least six (6) years of experience in events to include planning, directing, budgeting and promotion; OR Master's degree or higher. Related student or Graduate Assistant, Intern, or student oriented experience will be considered. To be considered student experience, it must be detailed in the employment section on the application.

Additional Required Department Minimum Qualifications: Work will require occasional weekends, evenings and travel. May be required to travel alone out of town, sometimes overnight. Must have valid U.S. driver's license. Must be at least 21 years of age at time of hire and have an acceptable Motor Vehicle Report as determined by the insurance carrier.

Skills and Knowledge: The coordinator role in the College of Education is vital to the overall success of planning, executing and disseminating information about the College of Education. This includes event planning, content, and social media strategies concerning all events related to the College of Education. This role will direct the planning, implementation and execution of the College of Education events on and off campus. The position requires professionalism, organization, creativity, attention to detail, flexibility and the ability to work well with others; an interest in working with college students; the ability to work with different cultures and groups of people. Must attend communication meetings, conferences and training associated with the University Strategic Communication and the College of Education.

Preferred Qualifications: Prefer experience working with ‘Adobe Creative Suite’. Bachelors in Communications, Public Relations, Marketing or related field.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

Organization

The University of Alabama embodies an academic community that demands excellence in teaching, research and service and provides an inclusive, nurturing environment for the discovery of knowledge and the development of well-rounded leaders. Founded in 1831 as Alabama's first public college and known as the Capstone of Higher Education, UA provides a premier undergraduate and graduate education built upon global engagement, high-quality scholarship, outstanding teaching, and diversity and inclusivity throughout the community.

Our Mission

The University of Alabama will advance the intellectual and social condition of the people of the state, the nation and the world through the creation, translation and dissemination of knowledge with an emphasis on quality programs in the areas of teaching, research and service.

Our Vision

The University of Alabama will be known as the university of choice for the best and brightest students in Alabama, and all students who seek exceptional educational opportunities. The University of Alabama will be a student-centered research university and an academic community united in its commitment to enhance the quality of life for all Alabamians and the citizens of the nation and the world.

Our Core Values

The University of Alabama is committed to:

  • Undergraduate education that produces socially-conscious, ethical and well-rounded leaders who are grounded in their subject matter and capable of controlling their own destinies.
  • Graduate education that is deeply vested in subject matter knowledge, professional content, research skills and creative activity.
  • Public outreach and service that is held in the highest regard and fosters impactful public engagement to enhance the quality of life for the citizens of Alabama, the nation and the world.
  • Campus life that embodies collaboration, collegiality, respect and a culture of inclusivity.

Our Strategic Goals

  • Provide a premier undergraduate and graduate education that offers a global perspective and is characterized by outstanding teaching, high-quality scholarship and distinctive curricular and co-curricular programs. Increase the University’s productivity and innovation in research, scholarship and creative activities that impact economic and societal development.
  • Enrich our learning and work environment by providing an accepting, inclusive community that attracts and supports a diverse faculty, staff and student body.
  • Provide opportunities and resources that facilitate work-life balance and enhance the recruitment and retention of outstanding faculty and staff.
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