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Confidential Administrative Assistant for the Office of the President and Vice President for Student

Hudson Valley Community College
Troy, New York
$41,000 plus a generous leave package, Health & Retirement benefits
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Job Details

Confidential Administrative Assistant for the Office of the President and Vice President for Student Affairs

In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check.

Minimum Qualifications: Bachelor’s degree from an accredited college or university. One year of full-time work experience in a post-secondary educational setting preferred. Demonstrated excellent writing and mathematical skills, an ability to work independently; ability to use standard statistical report packages and information systems; experience with Banner preferred.

Nature and Scope of Duties:

The Administrative Assistant reports to the Executive Assistant to the President or his/her designee and performs the following duties:

• Greets visitors to and provides administrative support for all offices in the Executive Suite as assigned by the Executive Assistant to the President.
• Provides administrative support for all aspects of Student Services as assigned by the Vice President for Student Affairs.
• Completes reports related to enrollment, student services and related topics and maintains data bases related to such activities; utilizes library and web-based resources to support enrollment-based projects and reports.
• Prepares communications to internal and external constituencies including written correspondence to presentations (ability to use PowerPoint preferred). 
• Assists with matters related to student judicial processes and procedures and maintains records related to these matters.
• Provides support and assumes responsibilities on admission days, registration, student service functions and related activities of the division.
• Coordinates activities related to division led functions such as Student Honors, Commencement, Memorial Service, Homecoming, etc.
• Coordinates activities related to various community outreach projects, and participates on committees designed to enhance the college’s community engagement.
• Assist in budget preparation and related document preparation.
• Assist with matters related to the Faculty Student Association.
• Responds to questions concerning College policies or procedures from callers and walk-ins and directs most complex questions to appropriate offices for resolution.

• Attends meetings and seminars related to area operations and records and distributes minutes of such gatherings.
• Performs additional duties as assigned by the Executive Assistant to the President and/or the Vice President for Student Affairs.


Hudson Valley Community College serves approximately 13,500 students each semester, and employs more than 630 full- and part-time faculty members. Currently the second-largest institution of higher learning in the Capital Region of New York State, Hudson Valley Community College offers more than 70 degree and certificate programs through its four schools: Business; Engineering & Industrial Technologies; Health Sciences; and Liberal Arts and Sciences.

Although 80 percent of Hudson Valley's students come from the immediate Capital Region, the rest come from every county of New York State and many other states and foreign countries. The college ranks 52nd (as of the 2007-08 academic year) nationally in the number of associate degrees awarded annually, and has more than 65,000 alumni.

Founded in 1953, the college is sponsored by Rensselaer County and is part of the State University of New York system. The college is governed by a 10-member Board of Trustees, which is appointed by the Governor (4), the Rensselaer County Legislature (5), and elected from among the student body (1).

The college is accredited by the Commission on Higher Education and is a member of the Middle States Association of Colleges and Schools. All of Hudson Valley's programs are registered and approved by the New York State Department of Education. In addition, several of the academic programs are accredited by specialized national professional accrediting associations, such as the National League for Nursing, the National Accrediting Agency for Clinical Laboratory Sciences and the Accreditation Board for Engineering and Technology.

The college's Associate in Applied Science (AAS) and Associate in Occupational Studies (AOS) programs lead to immediate employment in industry, business, government and health agencies. The college's Associate in Arts (AA) and Associate in Science (AS) programs lead to transfer of students to four-year colleges and universities. In addition, the college sponsors a number of certificate programs that prepare students for selected occupational specialties.

The college, through its Workforce Development Institute, coordinates customized training for many area businesses and government agencies. The Office of Continuing Education and Summer Sessions offers credit-bearing courses at convenient times and places, while the Office of Community and Professional Education offers a wide variety of non-credit and short-term courses that serve a wide range of community and professional needs and interests. More than 10,000 individuals benefit each year from the college's off-campus programs.

The campus provides extensive, state-of-the-art facilities to support its academic programs, including the Bulmer Telecommunications Center, which encompasses the latest innovations in multi-media presentation, video teleconferencing, distance learning, and instructional technology, and the McDonough Sports Complex, a 126,000-square-foot recreational facility that contains a field house and the ice rink.

As a comprehensive, full-service community college, Hudson Valley is committed to meeting the educational and training needs of diverse constituencies. Ninety-four percent of Hudson Valley graduates find immediate employment in their field or successfully transfer directly to a four-year institution following graduation.

The college's academic programs are designed to be consistent with those offered by other two-year institutions within the SUNY system, and they are designed to promote compatibility and transferability to four-year institutions. The college maintains joint admission and transfer agreements with dozens of four-year colleges and universities.

Hudson Valley Community College offers many distinctive programs, including vocational apprenticeship programs and many unique health science programs. For example, Hudson Valley's dental hygiene program is the only program of its kind within an approximate 150-mile radius.

The college provides distinctive student support services to ensure success, including the Collegiate Academic Support Program, the Learning Assistance Center, the Educational Opportunity Program, the Disability Resource Center, the Peer Tutoring Program, the Smart Start Program, and the Viking Day Care Center. Services are available to all students, whether they attend full- or part-time, or in the day or evening.


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