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Assistant Controller Finance, Cost Analysis and Grant Management

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Job Details

Job no: 512822
Work type: Staff Full Time
Location: UMass Amherst
Department: Controller's Office
Union: Non-Unit Exempt
Categories: Accounting/Finance/Budget

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Under the general direction of the university Controller for Administration and Finance, this position is responsible for finance, cost analysis and grant management. This position works closely with senior campus administrators, including Provost, Vice Chancellors, Deans, and Directors, on regulatory issues and their impact on campus operations. Recommends policies to meet administrative and fiscal requirements, particularly in the area of rate setting.

Essential Functions

  • Prepares the Amherst campus Facilities and Administration (F&A) Rate, maintains systems to capture allowable costs. Negotiates the F&A rate with the Department of Health and Human Services. Develops and maintains the Indirect Cost Policy and procedures.
  • Manages the ECRT faculty effort reporting system and the campus cost sharing model. Prepares and conducts training programs for campus constituencies related to compliance with federal and campus costing policies.
  • Develops effective and efficient practices to support sponsored projects financial administration across campus and identify and implement methods to increase effectiveness and efficiency of existing processes. Initiates process redesign to reduce administrative burden on campus grant and contract recipients, departmental administrators, while maintaining compliance and strengthening internal controls. Develops and monitors quality assurance processes.
  • Analyzes, develops, and implements campus policies and procedures in support of federal standards. Ensures campus compliance with University cost accounting standards.
  • Conducts special projects for the Amherst campus including NSF annual survey, GEO rate evaluation, and financial analysis that require development and implementation of data collection models as well as analysis of results. Communicates this information to senior administrators.
  • Develops new reporting processes to analyze and assess workload management, and departmental performance metrics. Directs the timely and accurate preparation and submission of required financial and accounting reports to sponsors. Oversees the timely and accurate closeout of sponsored awards and University accounts according to University policy and strong accounting practices.
  • Monitors campus sponsored funds and activities according to federal, state, sponsor, and university policy, regulations, and guidelines, including 2 CFR 200. Interprets regulations and guidelines for the University. Defines, develops, and provides guidance on University policies, processes, and procedures. Assesses risks and initiates changes where appropriate. Maintains current expertise in all applicable rules, regulations, guidelines, and proposed changes to such.
  • Identifies and works with AFIT to evaluate, and implement system modifications to minimize obstacles, streamline processes, improve effectiveness, and increase efficiency of grant and contract related activities. Prioritizes proposed system changes, as necessary. Identifies and works with the Office of Post Award Management to evaluate and implement processes to streamline workflow, and enhance the handoff between offices. Prioritizes and coordinates any process changes, as necessary.
  • Coordinates and works closely with the Budget Office in the development and maintenance of campus costing models of existing and proposed service center rates to ensure compliance with campus, state, and federal regulations.
  • Works with the Compliance Department within the Controller’s office to respond to audit activities by federal, state, and independent auditors. Assists departmental personnel with audit activities where appropriate. Coordinates with Compliance to develop management responses, and define and implement corrective actions plans, as necessary.
  • Responsible for management and day to day operations of the Research Accounting Department. Manages and oversees the recruiting, career development, performance and training activities for Research Accounting Department as a whole. Oversees submission of quarterly reports and final financial reports submitted to sponsors.

Other Functions

  • Develops and facilitates collaborative partnerships with school leadership, faculty, and staff to foster understanding of policy and administrative issues and alignment around service levels and opportunities for improvement.
  • Coordinates with Research and Engagement and Compliance as a subject matter expert in the design, development, and delivery of campus-wide sponsored project trainings.
  • Coordinates with the UMass Presidents Office to ensure that the Schedule Expenditures of Federal Awards reporting is complete and accurate.
  • Contributes toward creating a positive and respectful workplace defined by personal and professional competence, integrity, and collaboration.
  • Understands and contributes to implementation of departmental and institutional goals for achieving non-discrimination and creating a respectful, inclusive environment that is supportive of diversity.
  • Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • CPA or MBA or other related Master’s degree and minimum 7 years related experience or a Bachelor’s degree in Business or other related field and 9 years related experience.
  • Demonstrated significant experience in management of complex automated financial systems, financial statement preparation and budgeting/financial controls.
  • Experience with F&A preparation and negotiation.
  • Knowledge of federal grant regulations including uniform guidance and CAS.
  • Strong interpersonal skills and supervisory experience.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Experience in higher education.

Salary Information

Salary commensurate with skills and experience.

Special Instructions to Applicants

Along with your application, please submit a resume, cover letter, and contact information for three professional references. The position may remain open until filled.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Jan 19 2022 Eastern Standard Time
Applications close:


The University of Massachusetts Amherst is one of the preeminent public research universities in America. Nestled in idyllic Amherst, Massachusetts—often called “The top college town in North America”—the campus is consistently ranked among the top public research universities in the nation, and offers a rich cultural environment in a rural setting close to major urban centers. 

As one of the nation's top public research universities – as measured by national and international rankings, academic citations, and research funding – the campus spends more than $180 million on research each year, demonstrating its contribution to the nation’s position as a technological and economic leader. The university works in conjunction with academic, government, and private partners to translate new knowledge and scientific discoveries into technical innovations and scholarly works that create opportunities for students, faculty and the public. 

Eight schools and colleges offer more than 85 undergraduate majors, 68 master’s and 48 doctoral degree programs, many counted among the top programs in the nation and world. UMass Amherst is also home to New England's premier honors college.

The 1,159 full-time faculty members are dedicated teachers and world-renowned researchers and the campus has regularly been listed among the top performers in terms of faculty awards. With over 24,000 students from all 50 states and over 70 countries, the student body is the most academically successful in the history of the campus. Students participate in 240 organizations, 21 NCAA Division I athletic teams, extensive intramurals, living-learning residence halls, community service, and internships. With one of the largest residential life systems in the nation, UMass Amherst houses approximately 12,000 students on campus. The university is enjoying a facilities renaissance, including new buildings in the sciences, the arts, and recreation. UMass Amherst is part of the Five College consortium with Smith, Mount Holyoke, Hampshire and Amherst colleges.

As an employer, the University of Massachusetts Amherst is a national leader in developing family-friendly policies, benefits and amenities designed to help faculty members develop both productive careers and satisfying personal lives. The university offers one of the nation’s most generous parental leave policies. The university is also part of the Academic Career Network, a regional consortium formed to serve dual-career couples and encourage greater diversity in the academy.


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Whitmore Administration Building
United States
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