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Administrative Assistant 2 (search extended)

Employer
Des Moines Area Community College
Location
Ankeny Campus

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Job Details

Job Title:

Administrative Assistant 2 (search extended)

Campus:

Ankeny Campus

Job Number:

22-C18

Employment Date:

As soon as possible

Job Category:

Support Staff Positions

Application & Position Contact Information:

Human Resources at (515) 964-6479 or [email protected] for information concerning the application process. Barb Badger at 515-964-6887 or [email protected] for information concerning the position or your status once the position has closed.

Salary Information:

HIRING RANGE: $20.00-$21.40 per hour based on experience.Pay Grade: 08

Job Summary:

Provide administrative support of considerable difficulty, diversity, scope, depth and confidentiality for the Financial Aid department. May function as an office manager.

Essential Functions:

Provide administrative support: prepare personnel and payroll documents; monitor leave usage and resolve issues; assist with budget and monitor accounts and contracts; may monitor contracts and external invoices to DMACC customers; may handle financial and student records; prepare and process work orders, purchase orders etc.; manage and maintain inventory of office supplies and equipment; process mail and other deliveries.Perform a variety of office functions which may include, but not limited to: screen office visitors and calls and respond to inquiries; maintain appointment schedules; process and provide information to students, staff and general public; organize and maintain departmental and operational files, often of a complex, confidential, or sensitive nature; maintain records and procedures.Prepare, update, and proof correspondence, reports, statistical documents, instructional materials, and other types of written communication.Coordinate scheduling and make arrangements for meetings, classes/workshops, facilities and/or events.Plan and organize clerical work activities; provide work direction and training to office staff, non-regular, student or work study employees.Perform other duties as assigned.

Required Qualifications:

High school graduate or equivalent.
Two years of clerical or general office experience. (Postsecondary education in any field may substitute for up to 1 year of the required experience. Fifteen semester credits are equivalent to 6 months of experience.)
Strong communication skills.
Ability to plan, organize and manage time.
Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from diverse backgrounds.
Knowledge of current software applications including Microsoft Word and Excel.

Desired Qualifications:

Post-secondary education.
Experience in an educational institution. Demonstrated customer service experience and ability to handle confidential matters with discretion and proper judgment.
Experience processing personnel and/or payroll data using an electronic system.Experience coordinating office staff scheduling. Knowledge or experience working with financial aid.

Physical Requirements:

Constant:
• Sit
Occasional:
• Lift Floor to Waist < 10 lbs
• Carry < 10 lbs x 100 ft
• Push/pull horizontal 10 lbs x 18 in
• Lateral Pinch
• Forward reach
• Crouch
• Neck Flexion, Extension & Rotation
• Fine Motor Coordination
• Hand & Foot Coordination
• Stand
• Ability to be Mobile

Mobility accommodations will be reviewed on a case-by-case basis and determined by the essential functions of this position.

Physical Demand Category:

Light

Post offer, Pre-Employment Physical Test:

N/A

Work Schedule:

Monday-Friday, day hours

Posting Date:

11/10/2021

Deadline for Submitting Applications:

01/30/2022

Open Until Filled:

No

Special Instructions to Applicants:

PLEASE NOTE: If you applied to the previous posting your application will continue to be considered and you need not reapply.

DMACC is an Affirmative Action/Equal Employment Opportunity employer and embraces diversity. Women, minorities, individuals with disabilities and veterans are encouraged to apply. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at 515-964-6301 or by email [email protected]

THIS VACANCY REQUIRES: A complete DMACC Employment Application (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting “See Resume” will not be accepted. The application form will be used to screen applicants for required qualifications.

Quick Link for Postings:

https://jobs.dmacc.edu/postings/7614

Nondiscrimination Statement::

Des Moines Area Community College shall not engage in nor allow discrimination covered by law against any person, group or organization. This includes in its programs, activities, employment practices, or hiring practices, and harassment or discrimination based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information (in employment) and actual or potential parental, family or marital status. Veteran status in educational programs, activities, employment practices, or admission procedures is also included to the extent covered by law.

Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure. Complaint forms may be obtained from the Campus Provost’s office, the Academic Deans’ office, the Judicial Officer, or the EEO/AA Officer, Human Resources. ADA questions and concerns may be directed to the Section 504/ADA Coordinator at 2006 S. Ankeny Blvd, Bldg. 6, Ankeny, IA 50023, phone 515/964-6857, [email protected] Title IX questions and concerns may be directed to the Title IX Coordinator at 2006 S. Ankeny Blvd, Bldg. 1, Ankeny, IA 50023, phone 515/964-6216, [email protected] Questions or complaints about this policy may be directed to the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661-7204, phone 312/730-1560, fax 312/730-1576, email [email protected]

Organization

DMACC is the largest community college in Iowa, serving Central Iowa since 1966. We have 500+ faculty and staff dedicated providing the most immersive, progressive, and innovative learning experience for our students.

We're proud to provide one of the best opportunities for educational advancement in the state. Our student body is made up of traditional students as well as professionals from a multitude of backgrounds.

We offer the lowest tuition and fees in the state with more than 220 programs of study. Our credit students can graduate with an associates degree, college diploma or certificate.  With courses available online or face-to-face, students can easily plan a class schedule that fits their needs.

With an average class size of 18 students to 1 faculty member, students get a level of assistance that may not be possible at other institutions.

We offer learning opportunities through our six campuses and six learning centers.

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