Description
The Administrative Coordinator provides overall administrative assistance to leadership, faculty, research and administrative staff for the Lewis Katz School of Medicine’s Department of Microbiology, Immunology and Inflamation

Responsibilities inculde: assisting leadership with the day-to-day operations, coordinating travel arrangements and all professional activities for the Chair/Center Directors and faculty; answering  phone calls and responding to routine inquires, including facilities requests; preparing and tracking purchase orders, vendor and contractor payments in TUMarketPlace, and resolving payment issues with Accounts Payable, as required; distributing mail and sending out mail correspondence in a timely manner; preparing presentations and teaching materials using MS PowerPoint; composing complex correspondence under the direction of the Chair/ Center Director while respecting the confidential nature of such materials; setting up conference spaces, including A/V and catering needs, and taking and distributing meeting minutes. In addition, the Administrative Coordinator will be preparing research and administrative documents and tracking processes; maintaining departmental databases and listservs; functioning as a liaison for various departments in the University; coordinating faculty appointments, staff hiring which would include working with International Student and Scholar Services department in processing visa’s and new hire on-boarding processes; assisting leadership in the preparation of a variety of reports for submission to the Dean’s Office and other academic entities; assisting the Administrator with the Kronos payroll system, with running reports in the Cognos and Self-Service Banner systems to reconcile grant and non-grant budget information. Processes journal entries and clears encumbrances as directed. Performs other duties as assigned.

At Temple, you will find it easy to fit in while staying true to yourself.  We value what makes each employee unique and strive to maintain a culture of diversity and inclusion.  As an employee, you will enjoy our collaborative team-based culture that values innovation and creativity.  
Visit https://careers.temple.edu/careers-temple to learn more about the benefits of working at Temple University.

Required Education & Experience:
Bachelor’s degree and at least three one year of related administrative support experience within a medical setting. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:
*Demonstrated computer skills, and proficiency with MS Office Suite software programs.
*Excellent verbal and written communication skills.
*Exceptional customer service and interpersonal skills, along with the ability to interact effectively with a diverse constituent population.
*Demonstrated organizational and prioritization skills, along with the ability to perform multiple tasks in a fast paced dynamic environment.
*Strong analytical and problem solving skills.
*Demonstrated ability to work independently and in a team environment.

This position requires a background check for cash handling responsibilities.

This position is temporarily assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University.  An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved.  For more information, visit the University's Vaccines web page at https://www.temple.edu/coronavirus/vaccines.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at www.temple.edu.  

Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Medical Education and Research Building
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular