Job no: 512784
Work type: Staff Full Time
Categories: Other Staff Positions, Administrative & Office Support

General Statement of Duties and Responsibilities:

The Human Resources Associate provides direct support to the HRIS Manager in the Office of Human Resources. This position is responsible for coordinating various functions of front-end operations including administrative support to HR Leadership positions. The incumbent has access to a wide range of confidential information and will have access to grievances, arbitrations and collective bargaining on behalf of the Administration. Exceptionally high degrees of confidentiality, discretion and customer service are required of this position. As such, the incumbent is a confidential employee as defined in M.G. L. Chapter 150E, Section 1.

Supervision Received: Reports to the HRIS Manager
Supervision Exercised: May supervises student employees.Examples of Duties (Essential Functions):

• Provides administrative support to the HR Leadership Team including assistance with scheduling meetings, coordinating calendars, room logistics and other duties as assigned.
• Manages information in and out of the HR Office through the dissemination of mail, responding to telephone inquiries, greeting visitors and responding to messages in the HR email inbox.
• Coordinates office filing including the creation of systems to efficiently maintain electronic personnel files and track and retrieve off site paper personnel files.
• Maintain Contingent Worker Records by performing data entry, running reports, monitoring end dates and performing necessary outreach to campus community to ensure HRDirect records are clean and accurate.
• Processes various HR transactions such as Request for ID forms, Continuation Forms and New Assignment Forms.
• Processes tuition credit forms by verifying employee information and eligibility; tracks tuition taxability worksheets and tuition credit benefit; corresponds with Bursar, Payroll, and other Universities to assess taxation.
• Generates and disseminates reports as requested.
• Manages University pro-card reallocating and tracking purchases.
• Manages office supplies and purchases through appropriate system(s), and creating PO’s to vendors.
• Acts as point of contact for employees and institutions for automated Verification of Employment system.
• Assist the campus community with OBRA refunds.
• Processes name, telephone, and address changes.
• Provides data entry support to HR Business Partners/HR Business Associates and other areas as needed to assist during peak processing periods.
• Monitors I-9 accuracy and compliance by reviewing completed forms and filing appropriately.
• Manages the Department’s inventory and property control
• Assists with event planning and support such as the Annual Years of Service ceremony.
• Assists with special projects such as Mass Salary increases, Conflict of Interest Compliance and others as needed.
• Perform other duties as assigned.

Minimum Qualifications: Education: Bachelor’s Degree or equivalent combination of education, training or experience to successfully perform the essential functions of the position.Experience: Three years of full-time, or equivalent part-time, experience in office work. Previous experience with data entry and generating reports. Previous experience with HRIS systems.
Knowledge, Skills and Abilities:

• Knowledge of general office software such as word, excel, power point, etc.
• Knowledge of the principles and practices of HR/Payroll including terminology.
• Knowledge of the methods of general report writing.
• Ability to analyze and determine the applicability of HR data, to draw conclusions and to make appropriate recommendations.
• Ability to read and interpret documents such as financial reports, accounts and ledgers.
• Ability to understand, apply and explain the laws, rules, regulations, policies, etc. governing assigned unit activities.
• Ability to perform mathematical calculations using formulas.
• Ability to follow oral and written instructions.
• Ability to gather information by examining records and documents and through questioning individuals.
• Ability to maintain accurate records.
• Ability to prepare general and financial reports.
• Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
• Ability to communicate effectively in oral expression.
• Ability to exercise sound judgment.
• Ability to exercise discretion in handling confidential information.
• Ability to deal tactfully with others.
• Ability to establish and maintain harmonious working relationships with others.
• Ability to work independently.
• Ability to exercise initiative and motivation.
• Ability to work collaboratively and cohesively in a team setting.
• Ability to deliver a high level of customer service with timely and accurate responses.
• Ability to give written and oral instructions in a precise, understandable manner.
• Ability to meet critical deadlines.
• Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates’ training needs and providing and arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.

Preferred Qualifications:

• Previous Human Resources experience in an institution of higher education or large corporation.
• Previous experience with the HRIS/Payroll system, PeopleSoft/Oracle.
• Environmental Demands:
• Work generally performed in an office.
• Frequent work performed with other people.
• Frequent interactions with staff, managers and students.

Mental Requirements:

• Must be able to communicate in English (speaking, writing and reading) at a level to effectively perform the essential functions of position of the Human Resources Associate position.
• Frequent work at a rapid pace with the ability to meet critical deadline.

Other

Benefits-Benefits

Hours-9:00 a.m.-5:00 p.m.

Salary-$50,569

Effective September 27, 2021, UMass Dartmouth requires that all members of the campus community are fully vaccinated against Covid-19 and provide proof of vaccination. Additionally, all members of the campus community must obtain a Covid-19 booster shot by January 21, 2022, and provide proof when requested. Individuals who are not yet eligible to receive a booster shot must obtain one within 30 days from the date they become eligible.

Applicants must be authorized for employment in the U.S. on a full time basis. Employment-based visa sponsorship not available.

To apply please submit a letter of interest, current resume and the contact information for three professional references.

The deadline to apply is January 31, 2022.

Advertised: 15 Jan 2022 Eastern Standard Time
Applications close: 31 Jan 2022 Eastern Standard Time