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Administrative Assistant, Special Events #443339

Employer
Lamar University
Location
Beaumont, TX

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Job Details

Posting Number:

20112205

Position Title:

Administrative Assistant, Special Events #443339

FTE:

1.00

Position Type:

Staff

Department:

Office of Event Management

Job Summary/Basic Function:

Job Summary: Lamar University is seeking an Administrative Assistant to efficiently provide full administrative support to the Office of Event Management and fill a supportive role in helping execute special event operations. A high level of accuracy and special attention to detail is desired qualities in a candidate who can help the department bring their event planning to life. Reporting to the director of the Office of Event Management, the administrative assistant will function as the office manager and point of contact for customers and guests, participating in event preparation, and providing an exceptional guest experience for every event. The administrative assistant will field inquiries, greet guests, manage calendars and appointments, and perform clerical tasks in order to support an efficient environment. Benefits include health insurance and other benefits as an employee of the State of Texas. Tuition assistance is provided to employee, a spouse and/or eligible dependent children.

Duties and Responsibilities:• Maintain departmental calendar(s) of events, monitoring for conflicts• Handle general inquiries and requests for availability • Handle paperwork related to departmental personnel and new hires• Track departmental spending and submits credit card transactions (Pro Card Log) to Purchasing Dept. each month• Submit requisitions to Purchasing via Cardinal Purch • Process payments for use of rental spaces• Check department mailbox daily• Order office supplies• Process reservation requests• Create event invitations and submits to Director for review• Monitor RSVP email and phone line for events• Create event name tags• Create and distribute a biweekly calendar of events. • Assist as needed for all events scheduled during normal work hours and at times for events on evenings and weekends.• Update and maintain Office of Event Management website and work with the Office of Web Communications for Marketplace assistance, if required.• Formstack contact updates• Process reservation requests and keep server files current and organized.• Attends weekly meetings with director and special events manager

Minimum Qualifications:

Qualifications:· Demonstrates strong oral and written communication skills· Ability to establish working relationships with colleagues and students· Goal-oriented and team player· Can work from written or oral instructions quickly and accurately· Capacity to work with minimal supervision· Aptitude to make decisions based on knowledge of departmental procedures and prioritize tasks· Pleasant and professional demeanor· Organized· Punctual

Required Experience:· At least 60 hours of college credit or completion of associate degree· Familiar with computers and experience in Microsoft Word and Microsoft Excel software· One year or more of administrative experience

Special Requirements:· Occasional nights and weekend work may be necessary· Ability to lift at least 40 pounds

EEO Statement:

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Veteran's Preference Statement:

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications:

Preferred Experience:· Bachelor’s degree· Experience with purchasing and budgeting· At least one year of experience in events management

Security Sensitive Statement:

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary:

$30,000

Posting Date:

09/02/2021

Open Until Filled:

Yes

Organization

Texas Roots. Infinite Possibilities.

Lamar University students enjoy small classes where they can build lasting friendships with professors and peers. The 270-acre campus is in Beaumont, Texas, located about 90 miles east of Houston and 25 miles west of the Louisiana border. A comprehensive public university, Lamar gives students a chance to explore a variety of interests to prepare them to succeed in whatever fields they choose.

Academics

A member of the Texas State University System, Lamar University offers 63 undergraduate, 47 master's and nine doctoral degree programs. The university has more than 13,000 students enrolled in five academic colleges - Arts and Sciences, Business, Education and Human Development, Engineering, Fine Arts and Communication. Lamar also offers the College of Graduate Studies and academic programs such as the Center for General Studies.

Students have access to numerous opportunities for scholarships, undergraduate research and study abroad programs. Lamar University students have: 

  • Performed research for NASA and flown experiments on NASA reduced-gravity flights.
  • Presented original research at academic conferences as undergraduates in fields including mathematics, business and sociology.
  • Enjoyed a 73 percent acceptance rate to medical and dental schools in recent years, compared to a 39 percent acceptance rate statewide.
  • Gone on to lead major companies and make a name for themselves in fields from art and music to nursing and engineering.

Athletics

Students can participate in or cheer on their peers in more than a dozen NCAA Division I sports. Last year, the Cardinals were Southland Conference champions in men's golf, cross country and women's tennis. The volleyball and men's basketball teams were regular season co-champs and the women's basketball team was Southland Conference East Division champion. The LU baseball program has produced several major leaguers. The women's soccer program is entering its second season. The golf team has topped national rankings in recent years.

LU is beginning to rebuild a football program. A coach was hired in 2008. The stadium and athletic complex are being renovated, and the Cardinals plan to return to the gridiron in 2010.

Campus Life

A building boom at Lamar University in the past decade has given students access to state-of-the art facilities for learning, playing, dining and living.

Residents of Cardinal Village, the modern residence halls, have private bedrooms, high-speed Internet and amenities including an outdoor pool, basketball courts and community centers. The new dining hall offers a bistro ambience with international and American cuisine.

Working out in the Sheila Umphrey Recreational Sports Center is like a trip to an exclusive gym where students have an automatic membership. Features include a 43-foot climbing wall, an elevated jogging track, new cardiovascular and weighttraining equipment, and courts for sports such as basketball, racquetball and indoor soccer. Competitive types can participate in intramural sports ranging from basketball and flag football to dodgeball, cricket and pool.

Making friends and building a social network is easy at Lamar with more than 100 clubs and organizations registered on campus. Through campus organizations, students can:

  • Join a fraternity or sorority
  • Get involved in community service
  • Delve into a cause
  • Nurture spiritual beliefs
  • Start networking in future professions
  • Do all of the above.

LU is a short drive from many outdoor adventures: a day at the beach, canoeing or fishing on area rivers and bayous, hiking in the Big Thicket National Preserve. Shopping and entertainment options also are nearby including theaters, museums and live music venues large and small.

History

Lamar University was founded in 1923 as South Park Junior College a few blocks from the current location. The name changed to Lamar College in 1932 to honor Mirabeau B. Lamar, second president of the Republic of Texas and the "Father of Education" in Texas. In 1951, the school became Lamar State College of Technology, a state-supported four-year institution, the first junior college in Texas to make such a transition. The name changed to Lamar University in 1971. The university joined the Texas State University System in 1995.

Visit/Apply

Visit campus to learn more about all Lamar University has to offer. Guided campus tours normally are scheduled at 10 a.m. or 2 p.m. Monday through Friday.

To arrange a campus visit, call (409) 880-8316 or e-mail [email protected]

To apply for admission, financial aid and scholarships, go to http://lamar.edu/admissions

 

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